{"id":22990,"date":"2020-02-10T10:00:39","date_gmt":"2020-02-10T16:00:39","guid":{"rendered":"https:\/\/www.filecloud.com\/blog\/?p=22990"},"modified":"2023-02-23T07:57:40","modified_gmt":"2023-02-23T13:57:40","slug":"how-can-filecloud-help-enterprises-to-meet-data-governance-requirements","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/how-can-filecloud-help-enterprises-to-meet-data-governance-requirements\/","title":{"rendered":"How Can FileCloud Help Enterprises Meet Data Governance Requirements?"},"content":{"rendered":"

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FileCloud Governance offers complete content life cycle management with flexible retention and archival schedules. FileCloud\u2019s Smart DLP and Classification capabilities offer data leak protection<\/a> and help enterprises comply with data security regulations like HIPAA, FINRA, ITAR, GDPR, CCPA, and others.<\/p>\n

Due to increasingly strict privacy requirements, it is important for organizations to be able to monitor neglectful or malicious activity that can result in the loss of confidential data. The data leak or loss can occur at endpoints due to user actions, during transit, or while at rest.<\/p>\n

Leak prevention for data at rest relies on encryption technologies and physical security of media, whereas endpoint leak prevention refers to the ability to prevent data leak from an application\u2019s endpoint (e.g. the recipient of a data transfer).<\/p>\n

Metadata, Smart Classification, and Smart DLP are all part of FileCloud\u2019s advanced security technology that helps organizations to meet data governance<\/a> requirements. However, there are distinct differences between these features that affect how they are used and how they interact with one another.<\/p>\n

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Metadata<\/strong><\/p>\n

Technically, metadata is defined as data about data. With FileCloud, the metadata feature allows the adding of additional information about files. This additional metadata helps in classifying and\u00a0 finding documents as well as in data leak protection<\/p>\n

Administrators can create custom metadata sets that make sense for their business vertical to better classify and protect their enterprise data.<\/p>\n

FileCloud defines two levels of metadata definition:<\/p>\n

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  1. Attribute \u2013 defines a single piece of information that the user can specify for file or folder.<\/li>\n
  2. Metadata set \u2013 a group of related attributes with additional properties and settings. It works as a container for attributes.<\/li>\n<\/ol>\n

    A metadata set <\/strong>is a logically-grouped set of attributes that can be attached to a single file object.<\/p>\n

    Metadata can be created, edited, and applied with no dependencies<\/strong>.<\/p>\n

    \u00a0\"\"<\/strong><\/p>\n

    Smart Classification<\/strong><\/p>\n

    The Smart Content Classification Engine (CCE)<\/strong>\u00a0further refines how files are organized and tracked by FileCloud. With one or more sets of initial metadata, classification can be added to automatically<\/strong> add or alter metadata.<\/p>\n

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    For example, with files containing PII data (email address, name), CCE will mark PII security level as \u201cGDPR\u201d in case you want to abide by EU and make sure you comply with the EU standards<\/p>\n

    Smart Classification relies on metadata<\/strong>\u00a0in order to operate. A minimum of one set of metadata<\/strong>\u00a0is required to run CCE; using more than one rule allows for a greater degree of classification.<\/p>\n

    CCE scans\u00a0every file and folder<\/strong>\u00a0on the FileCloud installation. However, the parameters of the CCE rule determine which files undergo classification.<\/p>\n

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    Smart DLP<\/strong><\/p>\n

    Smart Data Leak Prevention<\/strong>\u00a0(DLP) applies user-created rules in order to strictly control who can access the FileCloud installation, in addition to restricting which files and folders they can download or share. DLP rules can control access based on many different parameters, including user name, IP address, file path, and applied metadata. Smart DLP can also return information about who is attempting to access the FileCloud installation.<\/p>\n

    Examples:<\/p>\n