{"id":30085,"date":"2021-04-19T00:16:43","date_gmt":"2021-04-19T05:16:43","guid":{"rendered":"https:\/\/www.filecloud.com\/blog\/?p=30085"},"modified":"2023-02-23T07:03:12","modified_gmt":"2023-02-23T13:03:12","slug":"how-to-choose-the-right-file-sharing-service-for-itar-compliance","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/","title":{"rendered":"Choose the Right File Sharing Solution for ITAR Compliance"},"content":{"rendered":"<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-30583 size-full\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/04\/ITAR-Thumb.png\" alt=\"\" width=\"1080\" height=\"1080\"><\/p>\n<p class=\"q-text qu-display--block\">ITAR (International Traffic in Arms Regulations) is promulgated pursuant to the Arms Export Control Act (22 USC sec. 2751). The regulations are programmed to restrict and control the import and export of defense and military-related items, technologies, and services. Any item or service subject to the regulations must be included on the United States Munitions List (USML), compiled, and maintained by the State Department which is responsible for the administration of ITAR.<\/p>\n<p class=\"q-text qu-display--block\">ITAR is implemented by the State Department\u2019s Directorate of Defense Trade Controls (DDTC). Items listed on the USML may be shared only with a US person. Any deal involving a non-US person requires either authorization or an exemption from the DDTC.<\/p>\n<p>FileCloud for ITAR is a secure file management solution that offers file storage,\u00a0 access, and data governance. Custom-tailored specifically for organizations who deal with ITAR<br \/>\nand EAR-regulated data, it offers multi-layer data security, governance, and advanced recordkeeping capabilities. FileCloud is cloud-agnostic, which means you can self-host it on your own IT infrastructure, or choose to utilize our software services.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_63 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#Basic_Principles_to_Secure_your_ITAR_Data\" title=\"Basic Principles to Secure your ITAR Data\">Basic Principles to Secure your ITAR Data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#Features_of_FileCloud_for_ITAR_Compliance\" title=\"Features of FileCloud for ITAR Compliance\">Features of FileCloud for ITAR Compliance<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#_Own_Your_Data\" title=\"\u00a0Own Your Data\">\u00a0Own Your Data<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#360%C2%B0_Data_Security\" title=\"360\u00b0 Data Security\">360\u00b0 Data Security<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#End-_to-End_Encryption\" title=\"End- to-End Encryption\">End- to-End Encryption<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#Record_Management\" title=\"Record Management\">Record Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#Access_and_Authentication\" title=\"Access and Authentication\">Access and Authentication<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#A_Review_of_ITAR_Features_from_FileCloud\" title=\"A Review of ITAR Features from FileCloud\">A Review of ITAR Features from FileCloud<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Basic_Principles_to_Secure_your_ITAR_Data\"><\/span>Basic Principles to Secure your ITAR Data<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Search and Secure Sensitive Data<\/strong> \u2013 FileCloud\u2019s Smart Classification Engine automatically sorts your content into logical categories within minutes. Automate sensitive data discovery with simple rules that make sense to you. Our cloud services are hosted in AWS GovCloud. FileCloud service is managed and supported from Austin, Texas by U.S.-based personnel. FileCloud can also be self-hosted by end-users if they prefer that option over our cloud service.<\/li>\n<li><strong>Granular Permissions for Users<\/strong> \u2013 In addition to powerful auditing features, FileCloud for ITAR also offers detailed information about downloaded files, user shares, user logins, active users, DLP violations, and statistics for file movement.<\/li>\n<li><strong>User Data Access Control<\/strong> \u2013 FileCloud offers private-only, time-limited, and view-only access for sensitive documents. You can prevent downloads, and configure custom sharing options with FileCloud\u2019s Smart DLP capabilities and document tags.<\/li>\n<li><strong>Audit Reports<\/strong> \u2013 FileCloud aims to give you the best possible audit data to satisfy <a href=\"https:\/\/www.filecloud.com\/itar-compliance-checklist\/\">ITAR compliance<\/a>. With our admin portal, administrators can easily filter and select levels of granularity, as well as use the \u201cAudit\u201d options on our admin dashboards to view the following granular data.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Features_of_FileCloud_for_ITAR_Compliance\"><\/span>Features of FileCloud for ITAR Compliance<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"_Own_Your_Data\"><\/span>\u00a0<strong>Own Your Data<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Self-host FileCloud on AWS GovCloud or Azure. Control and manage inbound and outbound network traffic, check detailed audit logs to see who accessed the files, and more. Build a robust ITAR compliant file sharing and access control solution with FileCloud.Our cloud services are hosted in AWS GovCloud. FileCloudservice is managed and supported from Austin, Texas by U.S.-based personnel. FileCloud can also be self-hosted by end-users if they prefer that option over our cloud service.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"360%C2%B0_Data_Security\"><\/span>360\u00b0 Data Security<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud provides multi-level, 360\u00b0 data protection by bringing revolutionary Data Leak Prevention capabilities to the market. Our simple, flexible, and rule-driven system prevents accidental data leaks from end-users and protects all sensitive data. Unintentional data leaks can happen because of user errors and oversights. Establishing a set of strict policies to prevent data leaks is crucial for ITAR compliance. FileCloud\u2019s <a href=\"https:\/\/www.filecloud.com\/smart-dlp-intelligent-data-leak-protection-to-secure-enterprise-content\/\" target=\"_blank\" rel=\"noopener\"><strong>Smart DLP<\/strong><\/a> offers 360* protection. FileCloud helps in protecting data in compliance with ITAR.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"End-_to-End_Encryption\"><\/span>End- to-End Encryption<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud for ITAR offers encryption at rest and in transit using FIPS 140-2 validated cryptography models. The files are encrypted as they are uploaded to the system.<br \/>\nFileCloud for ITAR (Online) offers independent and extensive customer control over encryption keys using AWS Key Management in GovCloud, while our self-hosted option offers complete control over data and encryption keys.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Record_Management\"><\/span><strong>Record Management<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>ITAR requires that records of transactions and information be maintained for five years from the expiration of the export license or other approval. In the case of an export license exemption, this would be from the date of the transaction. FileCloud for ITAR offers complete content lifecycle management with flexible retention and archival schedules to meet your ITAR record management requirements.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Access_and_Authentication\"><\/span>Access and Authentication<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Securely access your enterprise data from anywhere using any device \u2013 without a VPN. FileCloud offers multiple ways to access your organization\u2019s files securely: web browser, a sync client, a mapped virtual drive, and mobile apps. Authenticate with Active Directory, or create new accounts with FileCloud. 2FA, SAML-SSO, and Smart Card Authentications are supported across all clients (Web, Desktop, and Mobile apps). Set expiration on shared files and set granular file permissions. Revoke data access to reduce the risk in event of a data breach.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"A_Review_of_ITAR_Features_from_FileCloud\"><\/span>A Review of ITAR Features from FileCloud<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>FileCloud for ITAR security features complies with ITAR document security requirements with features including:<br \/>\n\u2022 Encryption at rest and in transit using FIPS 140-2<br \/>\n\u2022 Complete, independent control over your content- Own your data<br \/>\n\u2022 Supports NIST password standards<br \/>\n\u2022 Multi-factor authentication<br \/>\n\u2022 Smart, automatic classification of documents according to sensitivity<br \/>\n\u2022 Smart Data Leak Prevention<br \/>\n\u2022 Control access based on IP filters<br \/>\n\u2022 Realtime activity-Audit<br \/>\n\u2022 U.S.-based infrastructure operated by U.S. Citizens in the U.S.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Security is important to comply with ITAR compliance and achieving the same efficiency by migrating all file sharing needs to FileCloud is a good bet. FileCloud provides secure data transfer to defense contractors and other organizations.FileCloud also provides the necessary tools for high performance and productivity. The penalties for ITAR violations, both criminal and civil, are substantial. Criminal penalties may include fines of up to a million dollars per violation and 10 years\u2019 imprisonment while civil fines can be as high as half a million dollars per violation. Failure to comply with ITAR may also damage an organization\u2019s reputation and ability to conduct business. The State Department maintains publicly available records of all penalties and violations dating back to 1978. Organizations and individuals run the risk of being completely debarred from exporting defense-related services and items.<\/p>\n<p>Choose the Right <a href=\"https:\/\/www.filecloud.com\/blog\/2020\/06\/top-10-file-sharing-solutions-in-2020\/#.Y_dUhXZByNc\">File Sharing Solution<\/a> for ITAR Compliance, Click here<\/p>\n","protected":false},"excerpt":{"rendered":"<p>ITAR (International Traffic in Arms Regulations) is promulgated pursuant to the Arms Export Control Act (22 USC sec. 2751). The regulations are programmed to restrict and control the import and export of defense and military-related items, technologies, and services. Any item or service subject to the regulations must be included on the United States Munitions [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[284],"tags":[1402,310,1621,709,919],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.13 (Yoast SEO v20.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Choose the Right File Sharing Solution for ITAR Compliance - FileCloud blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.filecloud.com\/blog\/how-to-choose-the-right-file-sharing-service-for-itar-compliance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Choose the Right File Sharing Solution for ITAR Compliance\" \/>\n<meta property=\"og:description\" content=\"ITAR (International Traffic in Arms Regulations) is promulgated pursuant to the Arms Export Control Act (22 USC sec. 2751). 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