{"id":30970,"date":"2021-06-21T00:06:17","date_gmt":"2021-06-21T05:06:17","guid":{"rendered":"https:\/\/www.filecloud.com\/blog\/?p=30970"},"modified":"2026-01-13T10:58:42","modified_gmt":"2026-01-13T16:58:42","slug":"record-retention-for-finra-with-filecloud","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/","title":{"rendered":"Record Retention for FINRA with FileCloud"},"content":{"rendered":"<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone wp-image-31483 size-full\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/FINRA-record-retention-banner.jpg\" alt=\"\" width=\"5334\" height=\"3000\"><\/p>\n<p><span class=\"ILfuVd NA6bn\"><span class=\"hgKElc\">According to FINRA Rule 4511(b), all firms are required to retain FINRA records and books, for at least six years provided they do not have a specified retention period under FINRA rules or applicable Exchange Act rules.<\/span><\/span><\/p>\n<p>Firms are encouraged to divulge in a retention platform that will help them to meet five fundamental ask of FINRA practice:<\/p>\n<ul>\n<li><strong>Immutability<\/strong> \u2013 The final version of the e-records should be written to unchangeable storage such as a WORM (write once, read many).<\/li>\n<li><strong>Discoverability<\/strong> \u2013 The documents\/records must be indexed in a way that makes it easy and fully searchable by the metadata and key attributes so that any information can be easily retrieved and reviewed.<\/li>\n<li><strong>Auditability<\/strong> \u2013 Every event that occurs in the document\/record starting with the first writing of data to the time it is destroyed, should be logged and recorded.<\/li>\n<li><strong>Retainability<\/strong> \u2013 The platform should be able to save different versions of the records.<\/li>\n<li><strong>Destructibility<\/strong> \u2013 The record-retention policies should entail the details of the method of deletion and how many times the platform would be overwritten to delete any trace of data.<\/li>\n<\/ul>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_63 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Features_offered_by_FileCloud_for_FINRA\" title=\"Features offered by FileCloud for FINRA\">Features offered by FileCloud for FINRA<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Private_Shares\" title=\"Private Shares\">Private Shares<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Back-Up\" title=\"Back-Up\">Back-Up<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Federated_Search\" title=\"Federated Search\">Federated Search<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Recycle\" title=\"Recycle\">Recycle<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Secure_Your_Files\" title=\"Secure Your Files\">Secure Your Files<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Retention_Policies\" title=\"Retention Policies\">Retention Policies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#Audit_Logs\" title=\"Audit Logs\">Audit Logs<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Features_offered_by_FileCloud_for_FINRA\"><\/span><strong>Features offered by FileCloud for FINRA<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The five core essentials needs of the FINRA\u00a0 follow the NIST Cybersecurity Framework of Identify, Protect, Detect, Respond, and Recover the data.<\/p>\n<ol>\n<li><strong>Identify<\/strong> \u2013Where do you store or use PII like social security numbers, date of birth, etc for your business? FileCloud will assist you to easily access and identify these risk inventories with the metadata tags and federated search. So you can control and restrict the use of data with unauthorized entities.<\/li>\n<li><strong>Protect<\/strong> \u2013 Protect your data with encryption (at rest and in transit), antivirus, and ransomware protection. You can also monitor and control the access to sensitive data for authorized personnel only with the help of FileCloud<\/li>\n<li><strong>Detect<\/strong> \u2013 FileCloud keeps track of complete audit logs like what is it, who accessed it, where was it accessed from, and when. Receive detailed analytics and logs of file uploads, downloads, deletions, and previews using FileCloud.<\/li>\n<li><strong>Respond<\/strong> \u2013\u00a0 FileCloud can enable you to protect file records from unintentional deletion and corruption. If a user deletes any sensitive files accidentally, FileCloud can be configured to send email alerts to administrators and supervisors who can then retrieve the said data.<\/li>\n<li><strong>Recover<\/strong> \u2013 FileCloud features the most nimble data storing, archiving, and retrieving settings in the industry, helping customers and solution providers in creating a compliant-ready content management platform.<\/li>\n<\/ol>\n<p>FileCloud helps you with addressing these rules with the following features<\/p>\n<p>\u00a0<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Private_Shares\"><\/span>Private Shares<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>File sharing in FileCloud allows users to provide public or private access to files stored in the Server with various levels of access privileges.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31339\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Private-Share-2.jpg\" alt=\"Private Share FINRA\" width=\"644\" height=\"456\"><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Back-Up\"><\/span>Back-Up<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Create a copy\/back-up of your entire server installation with FileCloud<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31345\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Back-up.jpg\" alt=\"Backup FINRA\" width=\"644\" height=\"456\"><\/p>\n<p>\u00a0<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Federated_Search\"><\/span>Federated Search<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud includes searching the whole FileCloud ecosystem for files and folders with the Federated Search feature.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31357\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Federated-Search-1.jpg\" alt=\"Federated Search\" width=\"644\" height=\"456\"><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Recycle\"><\/span>Recycle<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Recover the deleted files using FileCloud,if you have accidentally deleted the file. You can retrieve it from the Deleted files section provided the administrator has enabled this feature for you.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31363\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Deleted-Files.jpg\" alt=\"Deleted Files - FINRA\" width=\"644\" height=\"456\"><\/p>\n<p>\u00a0<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Secure_Your_Files\"><\/span>Secure Your Files<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Uploaded files are checked for malicious content in the form of viruses, trojans, malware, etc. as FileCloud readily integrates with a variety of non-commercial and commercially licensed antivirus solutions available in the market.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31369\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Antivirus-Settings.jpg\" alt=\"Antivirus FINRA\" width=\"644\" height=\"456\"><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Retention_Policies\"><\/span>Retention Policies<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Retention policies can be created and attached to files and folders using FIleCloud. These policies will allow you to define the conditions that enforce a set of rules on how each file or folder can be manipulated.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31375\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Retention-Policies.jpg\" alt=\"Retention Policies\" width=\"644\" height=\"456\"><\/p>\n<p>\u00a0<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Audit_Logs\"><\/span>Audit Logs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>You can use FileCloud audit logs to quickly see what has changed on your FileCloud Server site.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-31381\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/Audit-Logs.jpg\" alt=\"Audit Logs- FINRA\" width=\"644\" height=\"456\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>According to FINRA Rule 4511(b), all firms are required to retain FINRA records and books, for at least six years provided they do not have a specified retention period under FINRA rules or applicable Exchange Act rules. Firms are encouraged to divulge in a retention platform that will help them to meet five fundamental ask [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[284],"tags":[1081,77,1138,1678,1068],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.13 (Yoast SEO v20.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Record Retention for FINRA with FileCloud - FileCloud blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Record Retention for FINRA with FileCloud\" \/>\n<meta property=\"og:description\" content=\"According to FINRA Rule 4511(b), all firms are required to retain FINRA records and books, for at least six years provided they do not have a specified retention period under FINRA rules or applicable Exchange Act rules. Firms are encouraged to divulge in a retention platform that will help them to meet five fundamental ask [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/\" \/>\n<meta property=\"og:site_name\" content=\"FileCloud blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/tonidopage\" \/>\n<meta property=\"article:published_time\" content=\"2021-06-21T05:06:17+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-13T16:58:42+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/06\/FINRA-record-retention-banner.jpg\" \/>\n<meta name=\"author\" content=\"Team FileCloud\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:site\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Team FileCloud\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/\"},\"author\":{\"name\":\"Team FileCloud\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/#\/schema\/person\/8a8df071f564aa2c10fa07d6ce60c935\"},\"headline\":\"Record Retention for FINRA with FileCloud\",\"datePublished\":\"2021-06-21T05:06:17+00:00\",\"dateModified\":\"2026-01-13T16:58:42+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/\"},\"wordCount\":601,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/#organization\"},\"keywords\":[\"back up\",\"compliance\",\"FINRA\",\"Record Retention\",\"Recovery\"],\"articleSection\":[\"data governance\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/\",\"url\":\"https:\/\/www.filecloud.com\/blog\/record-retention-for-finra-with-filecloud\/\",\"name\":\"Record Retention for FINRA with FileCloud - 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