{"id":33674,"date":"2022-04-29T10:42:32","date_gmt":"2022-04-29T15:42:32","guid":{"rendered":"https:\/\/www.filecloud.com\/blog\/?p=33674"},"modified":"2025-06-23T06:42:27","modified_gmt":"2025-06-23T11:42:27","slug":"6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/","title":{"rendered":"6 Security Risks of Enterprises Using Cloud Storage and File Sharing Apps (and how FileCloud can help!)"},"content":{"rendered":"<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-34228\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/security-risks-banner.jpg\" alt=\"\" width=\"2560\" height=\"1440\"><\/p>\n<p>Increasingly companies\u2014specifically enterprises\u2014are turning to the cloud to resolve struggles with data storage and file sharing, which has proven costly to manage on internal servers. This is especially true for enterprises in highly regulated industries that have to think about compliance, efficiency, and security.<\/p>\n<p>However, there can be security risks involved in using the cloud, which we\u2019ll go over below. The good news is, with a top-notch cloud storage and sharing system like <a href=\"https:\/\/www.filecloud.com\/\">FileCloud<\/a>, these security risks can be addressed.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_63 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#1_Employees_Using_Unapproved_File_Sharing_Systems\" title=\"1.\u00a0\u00a0\u00a0 Employees Using Unapproved File Sharing Systems\">1.\u00a0\u00a0\u00a0 Employees Using Unapproved File Sharing Systems<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#FileClouds_Hyper_Secure_Cloud_Storage_and_File_Sharing_System\" title=\"FileCloud\u2019s Hyper Secure Cloud Storage and File Sharing System: \">FileCloud\u2019s Hyper Secure Cloud Storage and File Sharing System: <\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#2_Lack_of_Data_Control\" title=\"2.\u00a0\u00a0\u00a0 Lack of Data Control\">2.\u00a0\u00a0\u00a0 Lack of Data Control<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#How_FileCloud_Can_Help_You_Keep_Control_of_Your_Data\" title=\"How FileCloud Can Help You Keep Control of Your Data\">How FileCloud Can Help You Keep Control of Your Data<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#3_Lack_of_Data_Privacy\" title=\"3.\u00a0\u00a0\u00a0 Lack of Data Privacy\">3.\u00a0\u00a0\u00a0 Lack of Data Privacy<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#How_FileCloud_Keeps_Your_Data_Private\" title=\"How FileCloud Keeps Your Data Private\">How FileCloud Keeps Your Data Private<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#4_Weak_or_Nonexistent_GovernanceCompliance_Tools\" title=\"4.\u00a0\u00a0\u00a0 Weak or Nonexistent Governance\/Compliance Tools\">4.\u00a0\u00a0\u00a0 Weak or Nonexistent Governance\/Compliance Tools<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#FileClouds_Governance_and_Compliance_Tools\" title=\"FileCloud\u2019s Governance and Compliance Tools \">FileCloud\u2019s Governance and Compliance Tools <\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#5_Lack_of_Employee_Training\" title=\"5.\u00a0\u00a0\u00a0 Lack of Employee Training\">5.\u00a0\u00a0\u00a0 Lack of Employee Training<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#FileCloud_Makes_Training_Employees_Easy\" title=\"FileCloud Makes Training Employees Easy \">FileCloud Makes Training Employees Easy <\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#6_Not_Having_Proper_Password_Protection\" title=\"6.\u00a0\u00a0\u00a0 Not Having Proper Password Protection\">6.\u00a0\u00a0\u00a0 Not Having Proper Password Protection<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#FileClouds_Advanced_Password_Protections\" title=\"FileCloud\u2019s Advanced Password Protections \">FileCloud\u2019s Advanced Password Protections <\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Employees_Using_Unapproved_File_Sharing_Systems\"><\/span>1.\u00a0\u00a0\u00a0 Employees Using Unapproved File Sharing Systems<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One big risk when enterprises use cloud storage and file sharing apps comes up if there\u2019s no one approved system or app. In this case, employees\u2014often trying to remain secure\u2014might use free file sharing\/cloud storage systems available like Dropbox or Google Drive.<\/p>\n<p>While these systems definitely have their benefits, the free versions that employees are likely to use don\u2019t usually have the security and retention policies needed for enterprises. This can cause major problems due to the security risk of shared\/stored files in a public cloud.<\/p>\n<p>That\u2019s why enterprise IT managers need to find a hyper-secure cloud storage and file sharing system that will meet their varied and specific needs.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"FileClouds_Hyper_Secure_Cloud_Storage_and_File_Sharing_System\"><\/span><strong>FileCloud\u2019s Hyper Secure Cloud Storage and File Sharing System: <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Thankfully, FileCloud is a hyper-secure cloud storage and <a href=\"https:\/\/www.filecloud.com\/secure-file-sharing\/\">file sharing<\/a> system that is used by many enterprises, including Toyota, NASA, Deloitte, and more.<\/p>\n<p>FileCloud is easy to use and learn, with <a href=\"https:\/\/www.filecloud.com\/security\/\">hyper-security<\/a> tools and features needed by enterprises such as two-factor authentication, SSO login integration, advanced encryption standards, comprehensive audit logs, and more.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Lack_of_Data_Control\"><\/span>2.\u00a0\u00a0\u00a0 Lack of Data Control<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When enterprises start using the cloud, one security risk can be a lack of control over their data. Enterprise data must follow certain compliance and governance regulations. Without a robust but easy-to-use retention policy in place, it can be difficult for admins to maintain compliance.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_FileCloud_Can_Help_You_Keep_Control_of_Your_Data\"><\/span><strong>How FileCloud Can Help You Keep Control of Your Data<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud has a compliance center (which we\u2019ll learn about in more detail below) but it also has robust retention policies in place to help keep data under your control. These policies include five different types of retention:<\/p>\n<ul>\n<li>Admin Hold<\/li>\n<li>Legal Hold<\/li>\n<li>Archival<\/li>\n<li>Retention<\/li>\n<li>Trash Retention<\/li>\n<\/ul>\n<p>These policies are hierarchical and can be adjusted as needed to reflect the right retention and disposition for your files.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Lack_of_Data_Privacy\"><\/span>3.\u00a0\u00a0\u00a0 Lack of Data Privacy<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Another security risk for enterprises can be a lack of data privacy. After all, when it enters the cloud, there are more ways for it to be accessed and shared with unauthorized users. Many compliance and governance regulations that enterprises have to comply with (such as HIPAA or GDPR) have strict regulations regarding data privacy. Violating these regulations can cost enterprises large amounts of money, lawsuits, and even criminal suits.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"alignnone size-full wp-image-6128\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2018\/01\/cropped.jpg\" alt=\"\" width=\"2998\" height=\"1698\"><\/p>\n<h3><span class=\"ez-toc-section\" id=\"How_FileCloud_Keeps_Your_Data_Private\"><\/span><strong>How FileCloud Keeps Your Data Private<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud is all about keeping your data private and secure. That\u2019s why we have advanced sharing features along with robust DRM. Our sharing features including options for shares that can be made public\/private\/password-protected, with limited viewing and editing capabilities, as well as user limits with granular folder and sub-folder permissions. In addition, shares can be sent with limits on screenshots\/printing\/copying with the option for shares to be revoked at any time, even after they\u2019ve been sent.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Weak_or_Nonexistent_GovernanceCompliance_Tools\"><\/span>4.\u00a0\u00a0\u00a0 Weak or Nonexistent Governance\/Compliance Tools<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>As mentioned above, enterprises often have to comply with complicated regulations regarding how data is stored and shared. When enterprises are sharing large amounts of data, compliance becomes even more complicated. It can be a major security risk if an enterprise is using a f<a href=\"https:\/\/www.filecloud.com\/blog\/2025\/03\/file-sharing-security\/\">ile sharing security<\/a> system that doesn\u2019t have compliance tools in place.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"FileClouds_Governance_and_Compliance_Tools\"><\/span><strong>FileCloud\u2019s Governance and Compliance Tools <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud\u2019s Compliance Center is a tool that simplifies compliance instantly, with separate tabs for common regulations such as GDPR, HIPAA, and ITAR. The Compliance Center connects FileCloud\u2019s security and privacy options with each regulation, making compliance easier than ever.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Lack_of_Employee_Training\"><\/span>5.\u00a0\u00a0\u00a0 Lack of Employee Training<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>One of the biggest security risks for cloud storage and sharing is employees, mostly due to a lack of training. Employees can be resistant to new tools, especially if they\u2019re complicated to learn or difficult to use. Employees that aren\u2019t trained can share sensitive files incorrectly, leading to huge problems of compliance and security.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"FileCloud_Makes_Training_Employees_Easy\"><\/span><strong>FileCloud Makes Training Employees Easy <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>FileCloud is an easy-to-use system that employees can begin using in minutes. Its seamless UI and drag-and-drop options make it easy to upload and edit files. In addition, it has multiple integrations with common tools like Teams, Office365, and Google Docs, so employees don\u2019t have to stop using the tools they love. In addition, users can learn more about FileCloud through our <a href=\"https:\/\/www.filecloud.com\/filecloud-university\">FileCloud University<\/a> page and other end user training videos.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"6_Not_Having_Proper_Password_Protection\"><\/span>6.\u00a0\u00a0\u00a0 Not Having Proper Password Protection<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The last big security risk enterprises must contend with is passwords. This risk again involves employees, particularly when users employ common phrases or even the same passwords across their systems. When accounts use the same passwords for indefinite periods of time, this can also introduce weakness to an entire network. Collectively, these practices can lead to a major data breach, loss of trust with clients, and compliance issues.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"FileClouds_Advanced_Password_Protections\"><\/span><strong>FileCloud\u2019s Advanced Password Protections <\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>There are some simple solutions to password protections, and FileCloud has them. To start with, admins can enable two-factor authentication (2FA) at any time. This means that users must enter two types of information in order to log in, so even if a password is lost or stolen, a malicious user still can\u2019t access the system.<\/p>\n<p>In addition, FileCloud has single-sign-on (SSO) which allows users to have one username\/password to access the system, which can help prevent the need for multiple passwords that can get lost or stolen.<\/p>\n<p>Lastly, admins can enforce password strength requirements, including disallowing common phrases and setting password age limits. These policies encourage stronger passwords and close security gaps by routinely changing passwords.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>All told, there are security risks when enterprises store and share files via the cloud, however, there are ways to avoid these risks, and the advantage of having all your data in one convenient place that can be accessed at any time is worth the risk, especially if enterprises use a hyper-secure system like FileCloud.<\/p>\n<p>\u00a0<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Increasingly companies\u2014specifically enterprises\u2014are turning to the cloud to resolve struggles with data storage and file sharing, which has proven costly to manage on internal servers. This is especially true for enterprises in highly regulated industries that have to think about compliance, efficiency, and security. However, there can be security risks involved in using the cloud, [&hellip;]<\/p>\n","protected":false},"author":37,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[1],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.13 (Yoast SEO v20.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>6 Security Risks of Enterprises Using Cloud Storage and File Sharing Apps (and how FileCloud can help!) - FileCloud blog<\/title>\n<meta name=\"description\" content=\"Security risks are inherent whenever enterprises use cloud storage and file sharing apps. FileCloud can help with secure storage and sharing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"6 Security Risks of Enterprises Using Cloud Storage and File Sharing Apps (and how FileCloud can help!)\" \/>\n<meta property=\"og:description\" content=\"Security risks are inherent whenever enterprises use cloud storage and file sharing apps. FileCloud can help with secure storage and sharing.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/\" \/>\n<meta property=\"og:site_name\" content=\"FileCloud blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/tonidopage\" \/>\n<meta property=\"article:published_time\" content=\"2022-04-29T15:42:32+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-06-23T11:42:27+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/security-risks-banner.jpg\" \/>\n<meta name=\"author\" content=\"Megan Barnard\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:site\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Megan Barnard\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/\"},\"author\":{\"name\":\"Megan Barnard\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/#\/schema\/person\/ebf9621fb68158968094965dfa5890fe\"},\"headline\":\"6 Security Risks of Enterprises Using Cloud Storage and File Sharing Apps (and how FileCloud can help!)\",\"datePublished\":\"2022-04-29T15:42:32+00:00\",\"dateModified\":\"2025-06-23T11:42:27+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/\"},\"wordCount\":1072,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/#organization\"},\"articleSection\":[\"Enterprise File Sharing\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/\",\"url\":\"https:\/\/www.filecloud.com\/blog\/6-security-risks-of-enterprises-using-cloud-storage-and-file-sharing-apps-and-how-filecloud-can-help\/\",\"name\":\"6 Security Risks of Enterprises Using Cloud Storage and File Sharing Apps (and how FileCloud can help!) - FileCloud blog\",\"isPartOf\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/#website\"},\"datePublished\":\"2022-04-29T15:42:32+00:00\",\"dateModified\":\"2025-06-23T11:42:27+00:00\",\"description\":\"Security risks are inherent whenever enterprises use cloud storage and file sharing apps. 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