{"id":33725,"date":"2022-05-06T12:07:33","date_gmt":"2022-05-06T17:07:33","guid":{"rendered":"https:\/\/www.filecloud.com\/blog\/?p=33725"},"modified":"2025-05-09T07:47:03","modified_gmt":"2025-05-09T12:47:03","slug":"the-security-risks-of-file-sharing-cloud-storage-with-a-solution","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/","title":{"rendered":"The Security Risks of File Sharing &#038; Cloud Storage (with a solution!)"},"content":{"rendered":"<h2><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter size-full wp-image-33733\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2.png\" alt=\"\" width=\"7680\" height=\"4320\" srcset=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2.png 7680w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2-300x169.png 300w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2-1024x576.png 1024w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2-768x432.png 768w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2-1536x864.png 1536w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2-2048x1152.png 2048w\" sizes=\"(max-width: 7680px) 100vw, 7680px\"><\/h2>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_63 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#What_is_File_Sharing_and_Cloud_Storage\" title=\"What is File Sharing and Cloud Storage?\">What is File Sharing and Cloud Storage?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#Why_Are_So_Many_Companies_Using_the_Cloud\" title=\"Why Are So Many Companies Using the Cloud?\">Why Are So Many Companies Using the Cloud?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#What_Are_the_Data_Security_Risks_of_File_Sharing_and_Cloud_Storage\" title=\"What Are the Data Security Risks of File Sharing and Cloud Storage?\">What Are the Data Security Risks of File Sharing and Cloud Storage?<\/a><ul class='ez-toc-list-level-4' ><li class='ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#Employees_Using_Their_Own_DevicesNon-Secured_Devices\" title=\"Employees Using Their Own Devices\/Non-Secured Devices\">Employees Using Their Own Devices\/Non-Secured Devices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#One_Size_Fits_All_Sharing\" title=\"One Size Fits All Sharing\">One Size Fits All Sharing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#Unrestricted_Sharing\" title=\"Unrestricted Sharing\">Unrestricted Sharing<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#No_Centralized_Fail-Safe_for_Document_Retention\" title=\"No Centralized Fail-Safe for Document Retention\">No Centralized Fail-Safe for Document Retention<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-4'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#Lack_of_Audit_Logs\" title=\"Lack of Audit Logs\">Lack of Audit Logs<\/a><\/li><\/ul><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#How_FileClouds_Hyper-Secure_System_Helps_Companies_Avoid_Risks\" title=\"How FileCloud\u2019s Hyper-Secure System Helps Companies Avoid Risks\">How FileCloud\u2019s Hyper-Secure System Helps Companies Avoid Risks<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_is_File_Sharing_and_Cloud_Storage\"><\/span>What is File Sharing and Cloud Storage?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>File sharing and cloud storage is a way of storing and <a href=\"https:\/\/www.filecloud.com\/blog\/2025\/03\/file-sharing-security\/\">sharing files securely<\/a> online that many companies and organizations are using. Some organizations have migrated entirely to the cloud. However, there still seems to be some confusion as to what the cloud actually is.<\/p>\n<p>Essentially, the cloud is a digital space online where companies can store data, instead of on a company hard drive.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Why_Are_So_Many_Companies_Using_the_Cloud\"><\/span>Why Are So Many Companies Using the Cloud?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Many companies and organizations are turning to the cloud because it is easier to use. In effect, all files and data are stored online and can be accessed by any device with an internet connect. In addition, in a world where huge numbers of people are working remotely and in different offices, cloud storage and sharing allows users to share files easily between themselves and clients.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"What_Are_the_Data_Security_Risks_of_File_Sharing_and_Cloud_Storage\"><\/span>What Are the Data Security Risks of File Sharing and Cloud Storage?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The cloud sounds great, right? And it <em>can<\/em> be, but there are risks involved in storing and sharing files via the cloud, which can lead to data leaks, loss of time, and even financial penalties. There are many reasons that companies use cloud technology, but some of those exact reasons can pose security risks if you\u2019re not using a hyper-secure cloud storage and sharing system.<\/p>\n<p><img decoding=\"async\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2021\/11\/Legislating-Cybersecurity.png\" alt=\"Cloud Storage Safety\"><\/p>\n<p>Those risks include:<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Employees_Using_Their_Own_DevicesNon-Secured_Devices\"><\/span>Employees Using Their Own Devices\/Non-Secured Devices<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>One of the benefits of storing files in the cloud means that users can access those files anywhere they have an internet connection\u2014on any device. However, this can also be a security risk. Employees using company computers is one thing, but policies like BYOD (bring your own device) often result in employees using personal laptop or cell phone. Security is often not up-to-date on these devices, and if they\u2019re hacked, lost, or stolen, that could lead to a data breach for your company. It\u2019s best to look for a system that has a robust device management dashboard, along with the option for admins to remove devices from the system at any point.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"One_Size_Fits_All_Sharing\"><\/span>One Size Fits All Sharing<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Sharing permissions are a vital part of using cloud tech. After all, you don\u2019t want just anyone having access to your data, right? If you pick a system that doesn\u2019t offer advanced sharing permissions and simply sends all shares publicly, you could be in trouble. You\u2019ll want to look for a cloud storage and sharing system that has <a href=\"https:\/\/www.filecloud.com\/file-sharing-and-permissions\">advanced<\/a> and customizable sharing permissions.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Unrestricted_Sharing\"><\/span>Unrestricted Sharing<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Data leak prevention (or DLP) is a necessary part of any cloud system that stores and shares data. Essentially, DLP stops leaks <em>before<\/em> they happen (whether from malicious or accidental user error). A system without DLP in place can cost you time and money, especially where compliance regulations are in place. Look for <a href=\"https:\/\/www.filecloud.com\/smart-dlp-intelligent-data-leak-protection-to-secure-enterprise-content\">Smart DLP<\/a> that is flexible and rule driven, with admins having complete control.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"No_Centralized_Fail-Safe_for_Document_Retention\"><\/span>No Centralized Fail-Safe for Document Retention<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Retention policies are a way of managing data, like having restrictions on data being deleted in the case of HIPAA, or restrictions on files being deleted in case of a lawsuit. These regulations are increasingly needed in a world where compliance regulations are being added and updated yearly. Regulations like GDPR, ITAR, and HIPAA have strict requirements for data security, safety, and storage. A cloud system without a top-notch retention policy system likely won\u2019t comply with expanding regulations and could lead to a huge loss of money, and even the ability to operate. Finding a cloud storage system that also has <a href=\"https:\/\/www.filecloud.com\/data-governance-retention-policy#:~:text=FileCloud%20retention%20policies%20allow%20administrators,content%20for%20other%20internal%20reasons.\">robust retention polices<\/a> is vital.<\/p>\n<h4><span class=\"ez-toc-section\" id=\"Lack_of_Audit_Logs\"><\/span>Lack of Audit Logs<span class=\"ez-toc-section-end\"><\/span><\/h4>\n<p>Audit logs are the best way to know who is using your system when, and how. This can help keep data secure and compliant, but many cloud systems, especially consumer-grade solutions, won\u2019t have these audit logs available. Ideally, you want the ability to have a complete audit of the whole system with easily-downloadable logs for audit and regulatory overview.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_FileClouds_Hyper-Secure_System_Helps_Companies_Avoid_Risks\"><\/span>How FileCloud\u2019s Hyper-Secure System Helps Companies Avoid Risks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>FileCloud is a hyper-secure cloud storage and <a href=\"https:\/\/www.filecloud.com\/secure-file-sharing\/\">secure file sharing<\/a> system that was created to help companies avoid risk, keep data secure and compliant, while making files easy to share.<\/p>\n<p>It has all the necessary features we talked about above, in addition to other amazing tools like <a href=\"https:\/\/www.filecloud.com\/workflow-automation\">workflow automation<\/a>, a <a href=\"https:\/\/www.filecloud.com\/compliance-center?gclid=CjwKCAjw6dmSBhBkEiwA_W-EoF6cd7N8Bsg1ipjMp4IIhdB1hx2EO1SBlYvMKbB3bWSvoITUMU6p1hoCBVsQAvD_BwE\">compliance center<\/a>, and <a href=\"https:\/\/www.filecloud.com\/security\">advanced security<\/a>.<\/p>\n<p>To learn more about FileCloud, take our <a href=\"https:\/\/www.filecloud.com\/filecloud-overview-tour\">quick tour<\/a> here.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is File Sharing and Cloud Storage? File sharing and cloud storage is a way of storing and sharing files securely online that many companies and organizations are using. Some organizations have migrated entirely to the cloud. However, there still seems to be some confusion as to what the cloud actually is. Essentially, the cloud [&hellip;]<\/p>\n","protected":false},"author":37,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[1,20,72],"tags":[22,392,983],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.13 (Yoast SEO v20.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>The Security Risks of File Sharing &amp; Cloud Storage (with a solution!) - FileCloud blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"The Security Risks of File Sharing &amp; Cloud Storage (with a solution!)\" \/>\n<meta property=\"og:description\" content=\"What is File Sharing and Cloud Storage? File sharing and cloud storage is a way of storing and sharing files securely online that many companies and organizations are using. Some organizations have migrated entirely to the cloud. However, there still seems to be some confusion as to what the cloud actually is. Essentially, the cloud [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/\" \/>\n<meta property=\"og:site_name\" content=\"FileCloud blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/tonidopage\" \/>\n<meta property=\"article:published_time\" content=\"2022-05-06T17:07:33+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-05-09T12:47:03+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/04\/Banner-in-Progress-2.png\" \/>\n<meta name=\"author\" content=\"Megan Barnard\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:site\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Megan Barnard\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/the-security-risks-of-file-sharing-cloud-storage-with-a-solution\/\"},\"author\":{\"name\":\"Megan Barnard\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/#\/schema\/person\/ebf9621fb68158968094965dfa5890fe\"},\"headline\":\"The Security Risks of File Sharing &#038; 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