{"id":33851,"date":"2022-05-23T11:03:13","date_gmt":"2022-05-23T16:03:13","guid":{"rendered":"https:\/\/www.filecloud.com\/blog\/?p=33851"},"modified":"2022-09-08T10:27:26","modified_gmt":"2022-09-08T15:27:26","slug":"using-common-business-workflows-to-save-time-money","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/","title":{"rendered":"Using Common Workflows for Content Management to Save Time &#038; Money!"},"content":{"rendered":"<h2><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-33878 size-full\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner.png\" alt=\"\" width=\"2560\" height=\"1440\" srcset=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner.png 2560w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner-300x169.png 300w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner-1024x576.png 1024w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner-768x432.png 768w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner-1536x864.png 1536w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner-2048x1152.png 2048w\" sizes=\"(max-width: 2560px) 100vw, 2560px\"><\/h2>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_63 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#What_is_a_Workflow\" title=\"What is a Workflow?\">What is a Workflow?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Why_Are_Common_Workflows_Helpful_for_Content_Management_in_Business\" title=\"Why Are Common Workflows Helpful for Content Management in Business?\">Why Are Common Workflows Helpful for Content Management in Business?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Efficiency\" title=\"Efficiency\">Efficiency<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Fewer_Errors\" title=\"Fewer Errors\">Fewer Errors<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Saves_Money\" title=\"Saves Money\">Saves Money<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Workflows_for_Different_Industries\" title=\"Workflows for Different Industries\">Workflows for Different Industries<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Common_Content_Management_Business_Workflows\" title=\"Common Content Management Business Workflows\">Common Content Management Business Workflows<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Employee_onboarding\" title=\"Employee onboarding\">Employee onboarding<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Document_Review\" title=\"Document Review\">Document Review<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Vacation_time_off\" title=\"Vacation time off\">Vacation time off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Other_common_business_workflows_can_include\" title=\"Other common business workflows can include\">Other common business workflows can include<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Workflow_Automation_for_Content_Management\" title=\"Workflow Automation for Content Management\">Workflow Automation for Content Management<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Workflow_Automation_and_FileCloud\" title=\"Workflow Automation and FileCloud\">Workflow Automation and FileCloud<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#Conclusion\" title=\"Conclusion\">Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"What_is_a_Workflow\"><\/span>What is a Workflow?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When it comes to working in business, everyone is always looking for an extra edge to keep them competitive. Often this all comes down to the efficiency of processes. After all, the faster work is done, the more that can be completed.<\/p>\n<p>You\u2019ve probably heard people talk about workflows before, and you probably already have multiple workflows in place without even realizing it. Even in our day-to-day lives, most people have workflows in place for things as simple as getting your morning coffee. You probably switch your water to heat up before grinding beans, right? That\u2019s because it\u2019s more efficient to get the water heating before it\u2019s needed. That in itself is a simple workflow that maximizes your efficiency.<\/p>\n<p>In the end, a workflow is really nothing more than a set of processes that are combined to maximize efficiency. Yet they can do even more when implemented across processes and in collaboration with others, especially when you work in business.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Why_Are_Common_Workflows_Helpful_for_Content_Management_in_Business\"><\/span>Why Are Common Workflows Helpful for Content Management in Business?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Efficiency\"><\/span>Efficiency<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Efficiency is one of the top reasons why workflows are important to use in business. They help speed up processes that can be long and complicated (like budget approval or signoffs) by giving employees steps to follow each and every time that a process is begun.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Fewer_Errors\"><\/span>Fewer Errors<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Workflows also help reduce overall errors in work. If a business has a process in place for budget approval it can be as simple as: Karen creates and sends her budget to finance -&gt; Lucy at finance reviews and signs off on it. If Lucy doesn\u2019t sign off on something and money that shouldn\u2019t have been allocated has been, that can cause problems. With workflows in place, Lucy will review <em>all<\/em> budgets, so she can track funds and prevent budget issues from developing.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Saves_Money\"><\/span>Saves Money<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>In addition to speed and fewer errors, workflows can help save money by ensuring that important tasks (say client onboarding) are completed within a specific timeline\/process. Without a workflow in place, it can be easy to lose track of important reminders, files, and even clients, which can create costly operating delays, lead to industry or compliance fines, and prompt clients to pursue relationships with your competitors.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Workflows_for_Different_Industries\"><\/span>Workflows for Different Industries<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Of course, different industries can have wildly different types of workflows. While a law firm might need to use a workflow for collecting client information, those working in the education sector might need to use a workflow to have curricula approved.<\/p>\n<p>One guarantee though? Almost every sector uses workflows, whether they realize it or not.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Common_Content_Management_Business_Workflows\"><\/span>Common Content Management Business Workflows<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Of course, even within different industries, there are common workflows that nearly all industries use including budget approvals, client intake, employee onboarding\/offboarding, expense signoffs, and travel. Here are just a few examples:<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Employee_onboarding\"><\/span>Employee onboarding<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>No matter what industry you work in, employees have to be onboarded. For most companies this will look something like this:<\/p>\n<ol>\n<li>Employee is welcomed by HR\/manager<\/li>\n<li>Employee signs important documents from HR (e.g., direct deposit forms, NDAs, etc.)<\/li>\n<li>HR gives employee handbook for review and signature<\/li>\n<li>Employee goes over policies<\/li>\n<li>Supervisor\/Manager introduces Employee to office<\/li>\n<li>Employee works with IT to gain access to necessary tech information.<\/li>\n<\/ol>\n<p>That\u2019s a fairly simple workflow, but one that most industries have in place.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Document_Review\"><\/span>Document Review<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Almost all industries have document review workflows, even if it\u2019s just as simple as:<\/p>\n<ol>\n<li>Employee 1 writes document<\/li>\n<li>Employee 1 sends to Employee 2 for review<\/li>\n<li>Employee 2 reviews and sends back edits<\/li>\n<li>Employee 1 completes edits from employee 2<\/li>\n<li>Employee 1 submits document.<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Vacation_time_off\"><\/span>Vacation time off<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Vacation time off might seem simple, but usually, a business goes through several steps before requests are approved, including:<\/p>\n<p>Employee time off request \u2013&gt; manager reviews request\/schedule \u2013&gt; manager does\/does not approve time off.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Other_common_business_workflows_can_include\"><\/span>Other common business workflows can include<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Budget approvals<\/li>\n<li>Client intake<\/li>\n<li>Employee offboarding<\/li>\n<li>Expense signoffs<\/li>\n<li>Travel<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Workflow_Automation_for_Content_Management\"><\/span>Workflow Automation for Content Management<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>All laid out here, it can look overwhelming. However, it\u2019s important to remember that most businesses have some type of workflow already in place.<\/p>\n<p>Of course, even these familiar workflows take effort and can cost a lot of time in terms of administrative work. That\u2019s why workflow automation has begun to rise in popularity.<\/p>\n<p>Workflow automation can help by transferring already-created workflows to automated systems. Your employees don\u2019t have to take the time to oversee workflows anymore. Instead, they\u2019re automatically completed for you.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-33870 size-full\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Simple-FileCloud-WorkFlow-New-Client.png\" alt=\"\" width=\"800\" height=\"592\" srcset=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Simple-FileCloud-WorkFlow-New-Client.png 800w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Simple-FileCloud-WorkFlow-New-Client-300x222.png 300w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Simple-FileCloud-WorkFlow-New-Client-768x568.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\"><\/p>\n<p>Workflow automation makes workflows even more efficient as it takes away the admin responsibilities from your employees and allows them to focus on more important work.<\/p>\n<p>Of course, not all workflow automation systems are created equal. Workflow automation is essentially made to save you time and money. While some workflow automation systems promise this, you might find that they take an enormous amount of time to set up, while also costing more money than they\u2019re worth.<\/p>\n<p>That\u2019s where FileCloud comes into play.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Workflow_Automation_and_FileCloud\"><\/span>Workflow Automation and FileCloud<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>FileCloud is a hyper-secure cloud storage and file-sharing system that allows businesses to securely store, share, and collaborate on their files.<\/p>\n<p>FileCloud has many benefits and features including a helpful <a href=\"https:\/\/www.filecloud.com\/compliance-center\/\">Compliance Center<\/a> for governance and security of files, advanced file-sharing options, and workflow automation.<\/p>\n<p>Workflow Automation is a <em>part <\/em>of FileCloud\u2019s system, not an additional system that users have to learn and buy. It was created with business workflows in mind, to make your work easier.<\/p>\n<p>The no-code, drag-and-drop design makes it possible for anyone to create workflows.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-33868 size-full\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Drag-and-Drop-Workflow.png\" alt=\"\" width=\"800\" height=\"592\" srcset=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Drag-and-Drop-Workflow.png 800w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Drag-and-Drop-Workflow-300x222.png 300w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Drag-and-Drop-Workflow-768x568.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\"><\/p>\n<p>Workflows have a built-in logic that makes them easier to create and edit. These workflows can be shared with team member and across departments for ease of collaboration. All running workflows can be viewed in a dashboard to track processes in real-time, which helps correct oversights. In addition, anyone can download reports and logs for internal reviews and external audits.<\/p>\n<p><img decoding=\"async\" loading=\"lazy\" class=\"aligncenter wp-image-33869 size-full\" src=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Running-Workflows.png\" alt=\"\" width=\"800\" height=\"592\" srcset=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Running-Workflows.png 800w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Running-Workflows-300x222.png 300w, https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Running-Workflows-768x568.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\"><\/p>\n<p>With just a click, any employee can automate their workflows for their tasks including:<\/p>\n<ul>\n<li>Budget approvals<\/li>\n<li>File review<\/li>\n<li>Client intake<\/li>\n<li>Employee on\/offboarding<\/li>\n<li>Automatic emails<\/li>\n<li>Signoffs<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The tasks that make up workflows are a vital part of all organizations. Workflow automation with FileCloud makes sure these tasks are done quickly and easily. It\u2019s easy to set up FileCloud\u2019s workflow automation, which means your employees can focus on creating value within their unique expertise.<\/p>\n<p>For more information on how FileCloud can support your business or organization, check out our <a href=\"https:\/\/www.filecloud.com\/filecloud-overview-tour\/\">tour<\/a> or sign up for a free trial <a href=\"https:\/\/www.filecloud.com\/filecloud-overview-tour\/#onpremiseTrial\">here<\/a>!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>What is a Workflow? When it comes to working in business, everyone is always looking for an extra edge to keep them competitive. Often this all comes down to the efficiency of processes. After all, the faster work is done, the more that can be completed. You\u2019ve probably heard people talk about workflows before, and [&hellip;]<\/p>\n","protected":false},"author":37,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[1],"tags":[1770,24,1719],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.13 (Yoast SEO v20.13) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Using Common Workflows for Content Management to Save Time &amp; Money! - FileCloud blog<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Using Common Workflows for Content Management to Save Time &amp; Money!\" \/>\n<meta property=\"og:description\" content=\"What is a Workflow? When it comes to working in business, everyone is always looking for an extra edge to keep them competitive. Often this all comes down to the efficiency of processes. After all, the faster work is done, the more that can be completed. You\u2019ve probably heard people talk about workflows before, and [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/\" \/>\n<meta property=\"og:site_name\" content=\"FileCloud blog\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/tonidopage\" \/>\n<meta property=\"article:published_time\" content=\"2022-05-23T16:03:13+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-09-08T15:27:26+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.filecloud.com\/blog\/wp-content\/uploads\/2022\/05\/Workflow-Banner.png\" \/>\n<meta name=\"author\" content=\"Megan Barnard\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:site\" content=\"@getfilecloud\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Megan Barnard\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/\"},\"author\":{\"name\":\"Megan Barnard\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/#\/schema\/person\/ebf9621fb68158968094965dfa5890fe\"},\"headline\":\"Using Common Workflows for Content Management to Save Time &#038; Money!\",\"datePublished\":\"2022-05-23T16:03:13+00:00\",\"dateModified\":\"2022-09-08T15:27:26+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/\"},\"wordCount\":1099,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.filecloud.com\/blog\/#organization\"},\"keywords\":[\"business workflows\",\"filecloud\",\"workflow automation\"],\"articleSection\":[\"Enterprise File Sharing\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/\",\"url\":\"https:\/\/www.filecloud.com\/blog\/using-common-business-workflows-to-save-time-money\/\",\"name\":\"Using Common Workflows for Content Management to Save Time & Money! 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