{"id":6238,"date":"2018-04-03T12:27:17","date_gmt":"2018-04-03T17:27:17","guid":{"rendered":"http:\/\/www.filecloud.com\/blog\/?p=6238"},"modified":"2023-02-22T02:40:35","modified_gmt":"2023-02-22T08:40:35","slug":"secure-file-sharing-with-clients-best-practices-and-guidelines-for-users-and-employees","status":"publish","type":"post","link":"https:\/\/www.filecloud.com\/blog\/secure-file-sharing-with-clients-best-practices-and-guidelines-for-users-and-employees\/","title":{"rendered":"Secure File Sharing with Clients – Best Practices and Guidelines for Users and Employees"},"content":{"rendered":"

File Sharing is a common use case in modern enterprises & professional offices. But careless file sharing<\/a> by employees can put an organization\u2019s intellectual property in jeopardy. It can also expose the organizations to business & legal risks. So one of the critical roles of system administrators is to educate their employees about secure file sharing<\/a> practices. Here we list 10 common sense guidelines that can help you keep your organization files secure and safe.\n<\/p>\n

Secure File Sharing with Clients \u2013\u00a0 Guidelines for Employees<\/strong><\/h2>\n

1. When you share a file with your client, always set an expiry date for the file share.<\/p>\n

\"Secure<\/p>\n

Secure file sharing with an expiry date<\/em><\/p>\n<\/div>\n

2. When you share a sensitive file with the client, make sure your share is protected by a strong password.<\/p>\n

\"Secure<\/p>\n

Secure file sharing with password protection<\/em><\/p>\n<\/div>\n

3. Some secure enterprise file sharing solutions<\/a> like FileCloud offers two options: public and private file shares. Always use private file shares when you share a sensitive file. Private file shares require the receiving party to have an account in the file sharing system. It allows for strong auditing and security.<\/p>\n

\"Private<\/p>\n

Private File Share<\/em><\/p>\n<\/div>\n

4. When you receive files from clients, set a maximum upload limit for the file share.<\/p>\n

\"Secure<\/p>\n

Secure file sharing \u2013 Upload size limit<\/em><\/p>\n<\/div>\n

5. Always follow the principle of least privilege \u00a0<\/a> when you share files. For Ex, don\u2019t give upload permission if download permission is sufficient.<\/p>\n

6. Before sharing any file, make sure the files don\u2019t have personally identifiable information (PII) or protected health information (PHI)<\/p>\n

7. Never share a top-level folder with clients. By default, a majority of the enterprise file sharing applications allow access to subfolders when your share a top folder. It is a big risk.<\/p>\n

8. If your use-case is to securely receive files from your clients, don\u2019t give permissions to download and view files from the share.<\/p>\n

\"Secure<\/p>\n

Secure file sharing \u2013 Upload <\/em>only option<\/em><\/p>\n<\/div>\n

9. Always enable file change notifications when you share a folder. It helps you to receive timely notifications of views, uploads and downloads.<\/p>\n

\"Secure<\/p>\n

Secure file sharing \u2013 file change notification<\/em><\/p>\n<\/div>\n

10. Periodically check your file share analytics and make sure the files are downloaded by intended recipients.<\/p>\n

These guidelines are simple to follow and at the same time powerful. It will help you to increase the security of file shares.<\/p>\n

Many file-sharing applications are available in the market. But make sure when you choose a solution, it is not consumer grade. Most consumer-grade file sharing solutions are optimized for easy file sharing. Security is an afterthought for these solutions.<\/p>\n

FileCloud offers the industry\u2019s most powerful, secure enterprise file sharing solution.<\/a> specifically built for businesses. You can register for a free trial here<\/a>.<\/p>\n

You don\u2019t need to take our word. Please try it yourself and you will find why we are growing faster than dropbox and Box.<\/p>\n","protected":false},"excerpt":{"rendered":"

File Sharing is a common use case in modern enterprises & professional offices. But careless file sharing by employees can put an organization\u2019s intellectual property in jeopardy. It can also expose the organizations to business & legal risks. So one of the critical roles of system administrators is to educate their employees about secure file […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[18],"tags":[917,918,916,915,393],"yoast_head":"\nSecure File Sharing with Clients - Best Practices and Guidelines for Users and Employees - FileCloud blog<\/title>\n<meta name=\"description\" content=\"Secure File Sharing with clients. 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