Pricing is a major factor where FileCloud Online outshines DropBox
FileCloud offers high ROI compared to DropBox. Not only is FileCloud Online cheaper, it includes sophisticated features and security options for greater peace of mind, even with the standard plan. To get similar features, users must opt for DropBox’s Business or Teams plan, the standard license of which costs $15,000 for 100 users annually. Yet even this upgrade from a personal to a business-based license does not include many of the features necessary to support business operations and data security requirements. For that level of support and infrastructure, users must go up again to the DropBox Business Enterprise license, which is over $18,000 for 100 users annually. In comparison, FileCloud Online (Standard) is only $12,000 for 100 users annually and includes even advanced features that can help your business function well and respond efficiently to developing requirements and regulations. Check FileCloud pricing here
Why Choose FileCloud Online?
DropBox is a public cloud solution for file syncing and sharing that centralizes content and tools, providing access to files alongside data security features. A major question to consider though is if the data security features of a public cloud solution like DropBox are enough to protect your data. FileCloud Online is a strong alternative that provides you with peace of mind that comes from ease-of-access, robust security and powerful admin features.
Branding customization offers tailored solutions to reflect your unique business identity.
Metadata Policies
FileCloud Online enables users to take advantage of metadata to gain better control over their data. All files have certain “default” metadata attributes associated when they are uploaded. Users can also access Microsoft Office metadata, which is imported along with the file. Last but not least, admins have the option of creating custom metadata, which can be applied and used through the FileCloud Online environment.
There is no limit on the number of custom metadata rules, and these rules can be used to leverage other advanced features like FileCloud’s classification system and data leak protection policies. Custom metadata also supports FileCloud Online’s federated search, so securing a file based on metadata becomes an automated process and accessing a file is fast and efficient.
Records Management
Records Management is a critical aspect of any content management system, especially for companies and businesses that regularly handle sensitive information. FileCloud Online’s Records Management System is designed to support your diverse data and industry needs to ensure they remain compliant with regulatory standards, whether in Finance and Banking, Education, Healthcare, Government, Defense, or other sectors.
Specific features include sophisticated retention and archival policies, inherited folder policies, eDiscovery, and smart DLP. Retention policies are hierarchical, ranging from Administrative and Legal Hold to Archival, Retention, and basic Trash Retention; these retention levels ensure you maintain all the records you need over different spans of time, without relying on a specific user or admin.
FileCloud Online Workflows & Integrated Actions
Workflows are an amazing tool that reduces the burden of connecting people with data. FileCloud Online’s integrated workflows enables users to set up a series of if/then conditions pertaining to a specific file or folder saved in their account or a specified activity. Such triggers include the addition or creation of a new file, a user-initiated share of a file, sharing activity of a file, or a time-based event. You can set up and manage workflows through the tab in the user portal.
Once inside a workflow, you can edit, modify, expand, or even delete steps easily thanks to the drag-and-drop interface of workflow variables. You can also create your own custom variables if the one you’re looking for isn’t already included in the library of options. However you build or change your workflow, it will automatically readjust and reconnect to make sure your operations are seamless.
For users on the receiving end of workflows, FileCloud Online makes it easy to respond to workflow-related tasks through the new Actions tab. Actions also populate as notifications, so you can complete such tasks as approve documents or request edits without breaking stride or having to navigate to a different page. The workflow takes care of the rest.
Compliance Center
If you’re looking for a security- and compliance-minded file storage, share, and sync solution that you don’t have to babysit, look no further than FileCloud Online’s Enterprise package. This solution takes all the guesswork and stress out of maintaining secure and compliant cloud storage infrastructure.
FileCloud has been certified for various high-level regulatory standards. The Compliance Center makes it easy to leverage all the advanced features FileCloud has to offer, including content classification, Data Leak Protection, and secure file sharing. With FileCloud Online, you can be confident your data is safe and your operations compliant.