Indexing Managed Storage

 Administrators must index the files in managed storage to allow Solr to search the files.

You have the following options when working with an index:

  • Reindex. Use this option to remove the existing index data completely and do a fresh indexing of all managed storage files. This option is only available after the system has been indexed at least once.
  • Sync. Use this whenever there is mismatch between the number of managed files and the number of indexed files. Sync will only index the files that are not already indexed.
  • Check. This displays the latest status of the managed store index.

What do you want to do?


Sync can be done whenever there is mismatch between the number of managed files and the number of indexed files.

(warning) Sync will only index the files that are not already indexed.

To index files not yet indexed:
  1. Open a browser and log in to the Admin Portal.

  2. From the left navigation panel, click Settings.

  3. On the Manage Settings screen, click the Content Search tab.

  4. On the Content Search tab, under Solr Configuration, click Sync.

Use the Check button to see the latest status of the managed store index.

To check the index status:

  1. Open a browser and log in to the Admin Portal.

  2. From the left navigation panel, click Settings.

  3. On the Manage Settings screen, click the Content Search tab.

  4. On the Content Search tab, under Solr Configuration, click Check.


Use the Reindex button to remove the existing index data completely and do a fresh indexing of all managed storage files.

The Reindex button is available after the system has been indexed at least once.

To reindex managed storage:

  1. Open a browser and log in to the Admin Portal.

  2. From the left navigation panel, click Settings.

  3. On the Manage Settings screen, click the Content Search tab.

  4. On the Content Search tab, under Solr Configuration, click Reindex.