GDPR Compliance in FileCloud

As an Administrator, you may be asked to ensure the computing systems you oversee are GDPR compliant.

- - The General Data Protection Regulation, more popularly known as GDPR, is a broad set of rules governing data protection for all individuals within the EU
  - GDPR regulations apply not only to companies located within the EU, but any company dealing with user data of EU residents
  - GDPR carries with it stiff penalties of 4% of revenue for companies that fail to comply

FileCloud provides a set of easy-to-use features that supports an organization's need to meet GDPR regulations.

How To Use FileCloud to Help with Compliance

Area of Compliance	Description of Features	Steps to Take
User consent	GDPR requires that all users provide explicit consent to track personally identifiable information (PII). FileCloud offers a new privacy setting to get explicit user consent. Once enabled, FileCloud will ask for consent from users while accessing, viewing or downloading files from FileCloud.	Enable (Privacy) User Consent
Right to Access	With this provision, users may request access to any information companies possess relating to them. FileCloud allows an organization's data protection officer or an administrator to search for user data across all file content and activity logs. With the new FileCloud update, administrators can search for content across all users in the system.	Right to Access User Data
Data Portability	GDPR provides that users may request a copy of data for use elsewhere, also known as ‘data portability’. FileCloud allows the export of files in standard formats and activity logs in easily readable files. Users can move their files easily from FileCloud to any other platform.	Export Files
Right to Be Forgotten	Under GDPR users may request the deletion or anonymization of any data companies possess relating to them. FileCloud offers tools to delete files FileCloud also helps you with anonymization of any data that companies possess relating to a user, including activities log.	Steps to Anonymize User Data
Add Special User Types for DPOs	Companies with over 250 employees should assign a data protection officer (DPO) to overlook compliance. FileCloud offers special user types with a subset of administrator tools. Organizations can create special user accounts for DPOs and auditors to monitor compliance. You can select a subset of admin features that you want to enable for your DPOs.	Add Additional Admin Accounts
Use Patterns to Detect Problems	GDPR compliance requires companies to ensure that files with protected information have not been shared inappropriately. IT and system administrators can now search for common data types Quickly search using built-in pattern identifiers including e-mail addresses, phone numbers, and credit cards FileCloud provides templates to search for complex patterns such as license plate numbers, driver’s licenses and national identification numbers, which are different across countries	Use Pattern Searches