You can share a file with a user who has a FileCloud account.
This is called a Private share.
- Private Sharing means you are only allowing users with a FileCloud account to access your file.
- You can add Users and Groups.
- You will be able to lookup email addresses, add them as a Guest, and then send them an email with the link.
That means when you privately share a file, you can leave the default settings in:
SHARE OPTIONS
- Expires = Never Expires
- Restrict Downloads = No Restrictions. This allows any user to download a file an unlimited number of times.
- Email File Change Notifications = YES. This sends an email notification when a file is opened or downloaded for a public share.
- Enable Password Protection = NO. This allows a user to access a file without first providing a password.
However, you must make changes in:
SHARE PERMISSIONS
- Allow Selected Users/Groups = selected. This allows you to specify which FileCloud users and groups can access the file and their permissions, as shown in Table 1.
Table 1. Permission options for private shares
Permission | Description |
|---|
| Allow View | Read access will allow users to view, browse or download files,
Removing view access will remove the user from the share completely. |
| Allow Download | This will allow the user to save the file |
| Allow Share | - Allows the user to share your file with other users.
- Sharing access can be provided only if View and Upload access are already provided.
|
Watch a video on creating a private share.
To share a file with existing FileCloud users:
- Open a browser and log in to the User Portal.
- In the User Portal, click My Files.
- Select the file you want to share.
- Click the Share button.
- In the Share Link dialog box, click Advanced Options.
- On the Manage Share dialog box, in Share Permissions, select Allow Selected Users/Groups.
- To add a FileCloud user, select the Guest tab, and then click Add Guest.
- In the Search Users dialog box, type in the user's account or email address, and then click Search.
- Select the user who you want to share with.
- In the Share Notification Email dialog, you can edit the contents of the email and then click Send, or to not send the email, click Cancel.
- On the Manage Share dialog box, in Share Permissions, select the guest you just added.
- To set permissions, check any of the following options: Allow View, Allow Download, Allow Share.
- To save your changes, click Update.