You can send an email to anyone with a copy of the link included so that the recipient can access your file or folder.

 A FileCloud account will be created for the email address of the recipient. Typically, the FileCloud username will be an alias of the email (username "john" for email "john@example.com"). However, if the alias already exists in FileCloud, then the username will receive an incremented number depending on how common it is  (username "john_1" for email "john@ab.com").

What happens after the email is sent and the recipient clicks the link depends on how you have shared your file or folder.


ShareShare Type

Share Password Set

FileCloud UserWhat the Recipient SeesFor More Information
File

Public

Click on the link above to access your files.

  1. On the Login screen, the user must create a new account.
  2. The recipient must return to their email Inbox.
  3. The recipient must verify their FileCloud account.
  4. The recipient clicks on the link to the share in the email you sent.
  5. The recipient is shown a page with:
    • A preview of the file in a PDF format
    • A button to download the file
    • A button to print the file

FilePublic

Password: ctyvhl84

Click on the link above to access your files.

  1. On the Login screen, the user must create a new account.
  2. The recipient must return to their email Inbox.
  3. The recipient must verify their FileCloud account.
  4. The recipient clicks on the link to the share in the email you sent.
  5. The recipient must type in the password for the file they received with the share invite.
  6. The recipient is shown a page with:
    • A preview of the file in a PDF format
    • A button to download the file
    • A button to print the file

FilePublic



FilePublic



File

Private



FilePrivate










(lightbulb) Remember that you cannot set the Enable Password field on a private share.

  • Password protection is provided through the user's FileCloud account.
  • You cannot set another password on a privately shared file or folder.






To send an email with a link to your shared file or folder:

  1. Open a browser and log in to the User Portal.
  2. In the User Portal, click My Files.
  3. Select the shared file you want to update, and then click Manage Share.
  4. On the Manage Share dialog box, at the top, click the Send Link via Email button ().

  5. On the Send Link via Email window, in To Email, type in the email address of the person you want to share your file or folder with.
  6. Type in a message - it cannot be left blank.
  7. Edit any other fields as necessary.
  8. Click Send Email.