FileCloud Enables Virtual Data Rooms (VDR)

Posts Tagged ‘FileCloud Features’

FileCloud Enables Virtual Data Rooms (VDR)

Easy Setup & Use

With FileCloud, setting up a virtual data room (VDR) is simple, quick, and convenient. FileCloud Online can be launched in minutes, so admins can jump into adding users, uploading documents, tracking activity, enabling automation tools, and auditing.

Secure, Private, & Protected

FileCloud delivers data security and privacy, enabling you to manage complex and confidential projects. File encryption, access controls, two-factor authentication, AD integration, and other measures ensure only authorized users can access files.

Efficient Collaboration

FileCloud-powered Virtual Data Rooms drive efficient file sharing, storage, and collaboration to streamline M&A, due diligence, legal review, and other critical business operations. The intuitive UI empowers end users and admins alike to secure and collaborate on data.

What is a Virtual Data Room (VDR)?

Virtual data rooms are hyper-secure digital workspaces that support high-stakes business operations, including investor meetings, M&A negotiations, IPO launches, legal proceedings, and long-term contract projects, among other use cases.

These solutions are often cloud-hosted, which may conflict with security and privacy requirements. Ease-of-use and collaboration are additional features that any relevant VDR solution must offer. Furthermore, data governance is a rapidly emerging requirement to guard against the onslaught of cyberthreats while complying with regulatory requirements.

Screenshot of FileCloud's UI with VDR environment

Why FileCloud

With FileCloud, you can create a VDR that makes document management, security, and collaboration easy and effective. With powerful security tools and access controls, FileCloud provides a regulated, private, and functional environment where users can store, review, and collaborate on sensitive IP or confidential files.

Screenshot of FileCloud's data encryption option

FileCloud’s VDR functionalities

AD integration provides centralized access control while also supporting ease of deployment from the admin perspective.
Cloud, on-prem, and hybrid deployment options ensure full flexibility to meet unique IT architecture and enterprise requirements.
Advanced encryption for data in transit and at rest reduces the risk of data exposure, whether from malicious actors or user error.
Workflow automation improves efficiency and makes reviewing and approving files easy and simple.
Smart content classification automatically scans uploaded files for viruses or malware and tags files with metadata to support automation capabilities.
Granular access and file sharing controls empower users with secure, fast file sharing and collaboration options.

Screenshot of FileCloud's Admin Dashboard

Share Controls

Protect files by sending as view-only, limiting number of downloads, or setting share expiration dates.

Granular Access

Permissions Share folders and files with specific permissions for users or groups to read, write, download, upload, and/or share.

Data Governance

Automate content classification, data leak prevention, authentication controls, retention policies, and workflows.

Intuitive & Accessible

Hyper-Secure File Sharing

Collaborate with public, private, password-protected, and Zero Trust File Sharing®.

Unlimited External Accounts

Extend secure file sharing to external accounts with no added license cost.

Audit Trail

Immutable audit logs capture file activity and results, user ID, timestamps, IP address, and mode of access.

Remote Device Management

Admins can remote-wipe mobile devices and block users in the event of device loss or breach.

Learn More About Secure File Sharing in FileCloud

Secure File Sharing

Digital Rights Management

Workflow Automation

FileCloud Security – Encryption In-Transit and At Rest

Encryption In-Transit and At Rest

With data interception and data leak on the rise, FileCloud uses the most secure technologies to satisfy any demanding usage situation. The SSL/TLS secure tunnel secures files during transmission and protects from data interception. In addition, FileCloud has adopted the 256-bit AES encryption for encrypting data at rest, which is impossible to decipher in case of data leak. This allows enterprises of any size to secure their data using FileCloud’s built-in secure technologies. Just configure and enjoy the peace of mind that comes with complete security.

Protect Data in Transit

FileCloud administrators can turn on SSL to enable secure sharing. Simply get a new SSL certificate, configure the underlying Apache web server to use the certificate, and enable HTTPS protocol. We highly recommend disabling HTTP and/or automatically re-directing all HTTP requests to HTTPS.

Protect Data at Rest

FileCloud supports storage-level encryption and provides an easily configurable tool to encrypt files at rest. FileCloud uses 256-bit AES encryption, one of the strictest encryption standards in the world. AES encryption is approved by the National Institute of Standards and Technology for federal use.

Seamless End User Decryption

FileCloud administrators need not worry about end user experience after encryption is enabled. A FileCloud user’s experience won’t change, and decryption happens automatically when files are securely accessed via FileCloud.

FileCloud Administrator Dashboard

Centralized Administrator Dashboard

The centralized administrator control dashboard provides a single-page view of the complete system, including: user counts broken down by user types, storage quota, disk usage, license information, and system version. The dashboard also monitors pending updates, latest files and users added to FileCloud.

Manage Storage Quota and Disk Usage

FileCloud’s easy snapshot view of the storage quota and disk usage helps administrators keep the system up and running with zero disruption. The storage quota is broken down into Allocated Quota, Used Quota and Remaining Quota. In addition, the information on disk usage, log folder size, and available log space provides insight into the back end of the system.

Manage License Information and System Updates

FileCloud’s license section summarizes licenses and their expiration dates. One click takes you to a page from which you can update the system with new licenses. The system version and update section also lets you know if there are any pending updates to FileCloud. This allows you not only to be informed of any pending updates, but also download all new updates with one click.

File Analytics and Reports

Admin dashboard provides administrators a quick snapshot of the FileCloud system – usage trends, peak usage, access by geo, charts to show storage usage and content type. Provides statistics on Total Users, Full/Guest Users, Groups, Managed Files, Network Folders, User Shares, Devices, and Audit Records. Learn more about File Analytics and Reports

FileCloud Activity Stream for Easy File Collaboration

Activity Stream for Easy Collaboration

In today’s collaborative work environment with multiple people working on the same set of files, we find it hard to keep track of various actions. FileCloud offers ‘Activity Stream’, a feature that provides a quick snapshot history of various actions on a folder or a file.

Automatic Activity Cards

FileCloud automatically generates a simple activity card that shows who, when, what (e.g. downloaded the file) and how (e.g. using a mobile app) of various actions.

Neatly Organized

FileCloud organizes the events by daily, weekly, monthly for easy browsing. Track the following actions:

Shared or recently un-shared
Downloaded
Renamed
Updated time, and by whom
Change permission
Added file to a folder
Deleted

Add Comments

Without a system like FileCloud, we keep track of changes by emailing the details back and forth. FileCloud provides a simple solution – an ability to add comments that are tracked along with the file. To trace any details, instead of searching through old emails, you can view at a file’s activity stream to get additional information.

Unlimited Client or Partner Accounts for File Sharing

Avoid Multiple Passwords

Generally, when users share multiple files with the same partner, vendor, or client, the individual has many link and password combinations. When users share files externally with FileCloud, external collaborators can access all shared files by logging into their limited FileCloud account. All permitted shares are grouped under one simple user interface.

Comprehensive Audit Trail

External, limited accounts have a complete audit trail that shows information such as username (who), files access (what), timestamp (when), IP address (where), and access mode (how). You can also track all aspects of file activity on the part of external users.

Flexibility, Scalability, and ROI

Unlimited external accounts are free and do not count toward your user license limit. Each external user can have their own account for maximum security, without impacting your total number of FileCloud licenses. This feature offers significant ROI by enabling hyper-secure file sharing and collaboration while reducing your Total Cost of Ownership (TCO).

FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time! 92% of our customers are willing to recommend us.

4.5

Simple and Scalable External Collaboration

FileCloud offers unlimited free guest accounts to enable you to collaborate securely and seamlessly with partners, vendors, clients, external contractors, and other parties outside your organization. You can provide external users with hyper-secure access to selected files via a web browser, with no requirement for password creation or sign-in.

This feature is fully scalable, allowing you to expand your project collaborations for free, without any concerns about reaching limits on external accounts and shares. It provides a secure, flexible, and efficient method of collaboration, while allowing you to retain full control and visibility in relation to files.

With an unlimited number of guest accounts, scalability isn’t an issue. Businesses can easily expand partner collaborations and projects, without the irritation of constraints and access roadblocks.

This lack of restriction on the number of external accounts our customers can use is designed to provide a versatile, secure, and efficient way to collaborate with outside parties. This can be achieved while also maintaining control over data access and security measures.

Hyper Secure Cloud File Storage

Sign up for a FREE trial, no strings attached.

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Straightforward Content Collaboration with Partners, Clients, and Vendors

Granular Control of Privileges

With FileCloud, you can set the same granular permissions for external users as for licensed users. Control access by setting expiry dates for shares and limit file activities to safeguard business data. Avail of FileCloud’s Zero Trust File Sharing® for sharing extra-sensitive business data.

Seamless Collaboration

Clients, vendors, and partners who need access to files for a limited period do not need to create accounts or passwords. You can now collaborate with external parties without obstruction, providing access to files for a set period and revoking permissions once your projects are complete.

Superior UX

Clients and prospects can access information and collaborate without unnecessary hurdles or clicks. They can access documents efficiently and securely without an account or password, allowing for smooth interaction and collaboration.

Choice of Links or QR Codes

With FileCloud, you can provide guests with access via either share links or QR codes. The intuitive share menu allows you to choose your method easily. QR codes are useful for printed promotional materials to provide access to further information on products or services.

Collaborate in Real Time

FileCloud is fully integrated with Microsoft 365 and other common collaboration software. This allows external users with edit access to collaborate in real time via their browser once they receive a share link or QR code.

Access from Any Device

With business users often on the move, it’s unwise to assume colleagues can always collaborate from a desktop. FileCloud has you covered. External users can access shares from any device, including smartphones and tablets, once share the link or QR code has been provided.

FileCloud – Enterprise File Sharing and Sync with Advanced Audit

Full Visibility on all File Activity

FileCloud admins can quickly view a complete list of file shares and all locked files and folders. The User Shares Report includes information such as username, location, expiration, and share type (private or public). The User Locks Report provides a list of files locked by users.

Easy Monitoring of User Patterns

FileCloud provides a quick view of the latest files and users added to the system. You can monitor for abnormal user activity easily by viewing data on usage trends, storage use, and content mix. Admins are automatically alerted about abnormal patterns that could point to unauthorized file activity and security breaches.

Tailored & Filtered Audit Reports

In the FileCloud Admin portal, you can record all actions using What (action), When (time stamp), Who (user), and How (device) attributes. This provides detailed information on file activities that can easily be filtered to suit your specific compliance requirements.

FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time! 92% of our customers are willing to recommend us.

4.5

Comprehensive Audit Trails for Hyper-Security

FileCloud admins can view the most recent files and users added via a quick view on the Administrator dashboard, which allows for continual, seamless monitoring of changes to the enterprise user base. Data Leak Prevention (DLP) rules are easy for to configure. You can restrict logins from specific IPs, subnets, and even countries to safeguard your enterprise data assets.

The Admin dashboard also provides an Audit option that allows you to display information at a granular level. Once you enable the attributes What, When, Who, and How for auditing purposes, you can seamlessly access information on user and file activity to ensure compliance with regulations. These attributes provide full visibility on the following data:

What: Read details on all actions performed on files (for example, edit, upload).
When: View time stamps for every action.
Who: Find out the name of the user who performed the action, and their IP address if required.
How: See details on the device or client that was used to perform the action.

Analytics and Alerts

Unauthorized sharing of sensitive content outside the organization is quickly spotted with FileCloud’s business intelligence layer, which automatically detects unusual and/or suspicious patterns. Alerts and audits can be integrated with SIEM systems to provide in-depth analysis of security alerts and isolate potential threats. System admins can send system logs in LEEF/CEF format to Splunk and other, similar tools for analysis.

Further audits and analytics capabilities include:

Ransomware protection through a heuristic scanning engine
Automation of adherence to data privacy and other regulations with metadata
Generation of reports on compliance violations through the Compliance Center
Creation of event logs for governance purposes
Content classification and version control

Hyper Secure Cloud File Storage

Sign up for a FREE trial, no strings attached.

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Easily Monitor Data Usage Patterns

Gain vital, real-time insights into file activity across your enterprise to help with your data governance and allocation of resources. Spot potential breaches or threats before they have a chance to damage your business by causing a security incident.

Create Tailored Audit Reports

All enterprises have unique reporting requirements, depending on factors such as size, sector, and infrastructure. FileCloud’s auditing and analytics features let you easily create customized reports, based on your requirements at any given time.

Enforce Data Retention Policies

Monitor adherence to data retention policies to ensure compliance with data governance requirements. FileCloud provides detailed audit trails to satisfy privacy and other compliance legislation.

Refine Access Controls

The ability to identify anomalies in access and file activities can help to highlight problems with permissions. FileCloud gives you all the information you need to optimize granular permissions to suit your enterprise requirements.

Understand Storage Patterns

FileCloud makes it easy to monitor data storage patterns. This allows for efficient enterprise capacity planning and ongoing resource optimization.

Analyze Historical Data

Historical data can be important for troubleshooting system problems and conducting post-incident analysis. With FileCloud’s audit trail, you can keep accurate and detailed records.

Enterprise File Sharing and Sync, with Single Sign On (SSO) Support

Single Sign On (SSO)

When the same group of users needs access to a plethora of applications, creating custom authentication for each application ruins end user experience and makes it nearly impossible for system administrators to maintain varied authentication lists. FileCloud can easily integrate with existing authentication systems within an enterprise.

SAML SSO Support

FileCloud can be easily integrated with OKTA. In this setup, OKTA acts as the identity provider and FileCloud as the service provider.

ADFS SSO Support

FileCloud can be set up so users can use their ADFS credentials to access FileCloud. In this setup, from a SAML standpoint, FileCloud acts as a service provider and as a claims-aware application.

Microsoft NT LAN Manager(NTLM) SSO Support

FileCloud can be set up so users are automatically logged into FileCloud by enabling domain user SSO login.

FileCloud Supports Multi-Tenancy

Single or Multi-Tenant

Are you an MSP or a system administrator handling multiple branch offices? If so, don’t worry about spinning-up multiple FileCloud instances. FileCloud supports multi-tenancy and reduces the overhead costs of maintaining multiple instances for data and access abstraction.

FileCloud Multi Tenancy

Manage Site Dashboard

When enabled for multi-tenancy, FileCloud includes a default super administrator user with control over multiple sites. The “Manage Site” dashboard provides all the needed information for all sites on a single page.

Administrator Per Site

Although the super administrator can manage all sites, FileCloud enables the super administrator to create a separate administrator for each site. These administrators only have access to the site to which they are assigned. This makes it easy to manage multiple sites and maintain strict support Service Level Agreements (SLAs).

Custom Configuration
Per Site

Every site can be configured with a custom User Limit, Storage Quota, and Expiration. Adding and removing a site is web-supported, and it takes just a few clicks.

Remote Access to Existing Network Folders while Continuing to Leverage NTFS Permissions

Integrate with Existing File Shares and Servers

The easiest way to provide remote access to your existing Windows and Network Folder shares without moving your files! And FileCloud will honor existing NTFS permissions.

Network Folders and Home Directories

Bring secure remote and VPN-less access to existing network folders. Users can also share and sync files in network folders. FileCloud’s smart mount allows configuring thousands of folders quickly.

NTFS Permissions

FileCloud supports reading existing Microsoft NTFS permissions on network folders and applying them to user access. No need to duplicate access privileges in FileCloud.

On-Premises

FileCloud runs inside your own infrastructure, allowing your files to remain in your servers, so you retain 100% control over your data.

FileCloud for Collaboration

Granular Sharing

Leverage public and private file sharing with specific permissions (view, modify, delete, share). Additional controls include password protection, download limits, and expiring links.

Team Folders

A shared digital workspace brings teams together for seamless collaboration. Access permissions ensure that users and groups can engage only with the folders and files they need, strengthening the overall enterprise security posture.

External Accounts

FileCloud supports collaboration beyond the organization’s perimeter: coordinate on files in real time with clients, partners, vendors, and more with unlimited external accounts (and no additional license fee).

FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time! 92% of our customers are willing to recommend us.

4.5

Secure File Sharing

FileCloud makes it easy to exchange and collaborate on enterprise files while supporting security best practices. Upload and send files – with no size limit – within FileCloud (Team Folders, private file sharing, and external accounts) and beyond (public file sharing link with set permissions).

Internal & External File Sharing

Users and admins can share files via QR code or link and apply password-protection for sensitive or confidential information.

Document Upload Portal

For enterprises and organizations that need to collect records or documents from individuals beyond the network perimeter, FileCloud offers the ability to integrate file upload portals into existing websites. These file upload forms can be configured for anonymity to meet privacy and data protection requirements.

File Preview

Built-in document preview provides limited view access to content without requiring file download. File preview can be used for typical file extensions like Word, PowerPoint, and Excel, but also for specialized types such as DICOM or CAD files.

File & Folder Backups

FileCloud Sync is built with features that would satisfy advanced level use cases.

Automated Backups

Admins and users can configure FileCloud’s desktop sync client to create automated backups of all files and folders on a routine basis. Users can also enable backups from endpoint devices (including smart phones and tablets).

Unlimited File Versioning

Unlimited versioning ensures previous file iterations can be restored in the event of data overwrite. This feature can also be leveraged to recover files in the event of a ransomware attack.

Antivirus & Malware Protection

FileCloud’s heuristic engine protects against malicious viruses and corrupted files. FileCloud can also integrate with preferred SIEM, ICAP, and antivirus providers like OPSWAT and McAfee.

File & Folder Synchronization

FileCloud’s collaboration functionalities include seamless file and folder synchronization for Windows, Mac, or Linux operating systems.

Real-time Sync

FileCloud’s desktop client applications help users update files and folders from their local drive or when offline. Files and folders (including user’s “Shared with Me” folder) can sync in real time.

File Locking

Users can lock and unlock files to ensure pending changes are not overwritten. File commenting helps track conversations for ongoing changes or projects.

Selective Folder Sync

Choose which folders to sync between FileCloud and your computer to support ongoing collaboration while conserving space and reducing sync processing.

Integrations

FileCloud connects productivity applications with hyper-secure file sharing and collaboration.

Google Workspace

FileCloud integrates with Google applications, so users can choose to edit and collaborate on files within a familiar interface without sacrificing security. This integration extends to Google Docs, Sheets, and Slides.

Microsoft 365

Achieve secure collaboration by connecting FileCloud and Microsoft 365. Users can open files stored in FileCloud via Microsoft Office Online (Word, PowerPoint, and Excel). They can also extend FileCloud’s hyper-security to Outlook and Teams.

Active Directory/LDAP Integration

Leverage enterprise Active Directory/LDAP with FileCloud for streamlined user account authentication. Reinforce security with multiple Active Directory support and Active Directory Federation Services (ADFS).

Remote Access

FileCloud users and admins can access their files from anywhere in the world, with any device, across operating systems, and at any time.

Mobile Access

Users can access FileCloud, regardless of their preferred mobile device. Whether iPhone or Android, the FileCloud mobile app provides easy accessibility and visibility for files and folders. Upload or edit files on the go, add notes or comments, create share links, and view or update permissions for previously shared files.

Network Folder Integration

Integrate FileCloud with Windows and Network Folders to leverage existing infrastructure (NAS, EMC ECS, Amazon S3, and more) for remote access, without relying on a VPN. Admins can preserve existing NTFS permissions and enable a strong security posture without the need to migrate or replace networks.

Hybrid On-prem/Cloud Deployment

Configure FileCloud as a geographically distributed global file system to comply with data privacy and/or residency regulations. Users benefit from low latency, local file access onsite, with seamless cloud access when working from remote locations.

Compliance Support

FileCloud offers a robust array of compliance resources to address data privacy and security regulations around the world.

Admin Controls

FileCloud offers powerful tools for admins to monitor environments for compliance.

Comprehensive Audit Logs & Reports
Metadata-based Content Classification
Federated Search
Retention Policies
Data Leak Prevention (DLP)
Digital Rights Management (DRM)

Learn More!

Workflow Automation

The drag-and-drop, no-code workflow builder empowers users to automate tasks (file review, budget requests, contract approval, etc.), reducing user error and streamlining critical operations for compliance. The workflow dashboard organizes all running workflows for easy modification and oversight.

Learn More!

Compliance Center & Resource Library

FileCloud’s out-of-the-box Compliance Center provides integrated support for ITAR, HIPAA, GDPR<, PDPL, and NIST 800-171 compliance. These configurations connect requirements with FileCloud’s security and governance tools. FileCloud’s resource library provides guidance for additional regulations (CMMC 2.0, CJIS, FINRA, EU DORA, FIPS 140-2, and more!)

Learn More!

Worldwide

FileCloud

13785 Research Blvd, Suite 125
Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584

Europe

FileCloud Technologies Limited

Hamilton House 2,
Limerick, Ireland

WE CAN HELP YOU ACHIEVE COMPLIANCE!

HIPAA

GDPR

ITAR

CMMC

NIST

FileCloud Server

FileCloud Online

Global Banking Group Secures Sensitive Customer Information

Cybersecurity Maturity Model Certification (CMMC) 2.0

FileCloud for ITAR Compliant File Sharing

Guide to Maintaining Bulletproof HIPAA Compliance

Posts Tagged ‘FileCloud Features’

FileCloud Enables Virtual Data Rooms (VDR)

Virtual Data Room (VDR) solutions facilitate critical and time-sensitive operations for organizations around the world. FileCloud answers the need for secure file sharing and collaboration with a full-featured VDR experience that incorporates granular access, collaboration, and automation tools.

Easy Setup & Use

Secure, Private, & Protected

Efficient Collaboration

What is a Virtual Data Room (VDR)?

Why FileCloud

FileCloud’s VDR functionalities

Try FileCloud Today.

Sign up for a FREE trial, no strings attached!

Share Controls

Granular Access

Data Governance

Intuitive & Accessible

Hyper-Secure File Sharing

Unlimited External Accounts

Audit Trail

Remote Device Management

Learn More About Secure File Sharing in FileCloud

Secure File Sharing

Digital Rights Management

Workflow Automation

Encryption In-Transit and At Rest

Protect Data in Transit

Protect Data at Rest

Seamless End User Decryption

Centralized Administrator Dashboard

Manage Storage Quota and Disk Usage

Manage License Information and System Updates

File Analytics and Reports

Activity Stream for Easy Collaboration

Automatic Activity Cards

Neatly Organized

Add Comments

Simplify External Collaboration with Unlimited Client Accounts

Boost Productivity with Free External Access, and No Required Account Creation

Avoid Multiple Passwords

Comprehensive Audit Trail

Flexibility, Scalability, and ROI

Simple and Scalable External Collaboration

Hyper Secure Cloud File Storage

Sign up for a FREE trial, no strings attached.

Straightforward Content Collaboration with Partners, Clients, and Vendors

Granular Control of Privileges

Seamless Collaboration

Superior UX

Choice of Links or QR Codes

Collaborate in Real Time

Access from Any Device

For further information about the benefits of FileCloud for external collaboration, check out the following related links:

Digital Rights Management

State Government Entity Achieves Effortless Collaboration with FileCloud, Hosted on AWS Infrastructure

Zero Trust File Sharing®

Enhance Your Enterprise Collaboration with FileCloud’s Advanced Auditing

Secure Enterprise-Grade File Sharing with a Thorough Audit Trail

Full Visibility on all File Activity

Easy Monitoring of User Patterns

Tailored & Filtered Audit Reports

Comprehensive Audit Trails for Hyper-Security

Analytics and Alerts

Hyper Secure Cloud File Storage

Sign up for a FREE trial, no strings attached.

Easily Monitor Data Usage Patterns

Create Tailored Audit Reports

Enforce Data Retention Policies

Refine Access Controls

Understand Storage Patterns

FileCloud for ITAR Compliant
File Sharing

Custom Configuration
Per Site