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Archive for November, 2021

Desktop Edit

Desktop Edit with FileCloud

A new way to manage and collaborate on files with FileCloud Sync

Edit in Desktop appears as an option with FileCloud version 21.2 and beyond. At the click of a button, users can download and edit a file in its native application. Saving the file syncs changes in FileCloud without needing to upload a new version.

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Integrated with Existing Options

Experience the same FileCloud functionality and familiarity in the user portal. Right-click a file to see the full array of file options, including the “Edit with” button. The Desktop Edit dashboard maintains a similar user interface with FileCloud Sync and Drive.

Interactive Dashboard

The Desktop Edit dashboard provides easy access to your high-touch files. Pick up where you left off through the Files tab and monitor changes or shares in the Activities tab. Users can also configure Settings and access Help.

Simple & Streamlined

The common UI across all the FileCloud platforms (browser, desktop clients, mobile apps, etc.) makes it easy to find, upload, update, download, and share files of all types and sizes. Intuitive and clearly marked options enable you to leverage the full power of FileCloud.

FileCloud strives to solve real problems between technology and productivity. Enabling users to edit and collaborate on files in real time is one small example that makes a big impact on daily work.

With the Sync Client and Drive Application, users are empowered to work with files, online and offline. Any changes sync automatically with their FileCloud account. This powerful software answers a major need to be able to review and update documents with ease.

Integrations have also made a big difference in the extensibility of FileCloud across other commonly used software, including Microsoft 365 and OnlyOffice. These integrations streamlined the process of opening files in their native clients and sync any changes made to files, without having to manually switch between FileCloud and the external application or needing to upload the newest version into the FileCloud environment.

These solutions improve user accessibility and autonomy; however, there remained an opportunity to make this process even better.

Enter Desktop Edit

Desktop Edit supports file editing for a wide variety of file types, including Office, Collabera CODE, OnlyOffice, text, markdown, HTML, and log files. Users can expand file options in their FileCloud environment and select “Edit in Desktop.” This selection will download the file and open it automatically in the relevant application. No latency, no converted or translated environments; everything is exactly where you expect it to be.

How it Works

Desktop Edit runs through FileCloud’s Sync Client, which means they cannot be used at the same time. Installing the Desktop Edit application is quick and painless: the installation wizard takes care of configuration.

After logging in with your FileCloud credentials, you will be able to access the Desktop Edit dashboard, an intuitive UI that puts high-touch files right at your fingertips. Tabs at the bottom of the application offer quick access to recent files and activities, as well as settings and help. Users can also monitor and work in files directly from the dashboard.

Users can access the Desktop Edit feature through the user portal. FileCloud has built-in editors for certain applications. In this case, Desktop Edit will appear as “Edit in [application name]” in the dropdown menu for the file. If there is no associated application in the user’s desktop, the Desktop Edit feature will appear simply as “Edit in Desktop.”

Saving the document will trigger Desktop Edit to sync the file in your FileCloud user portal. There is no additional step needed to update your file.

Industry Examples/Testimonials

Consulting

Collaborate on project files on the road, in your office, or onsite with clients. Flexible share options, access across devices, and no file size restrictions.

Information Technology

“With FileCloud we’re able to securely access our internal network shares from anywhere, while maintaining current NTFS permissions.” – Ideal Integrations

Healthcare

Robust security and HIPAA-compliant file sharing make it easy to coordinate between providers and insurance companies to streamline patient care.

Entertainment

“FileCloud makes it easy to access and share large files among employees.” – Productions J

Government

Protect confidential information in your self-hosted FileCloud server; apply powerful features like smart content classification and remote device management.

Financial Services

“FileCloud gave us terrific support and even discussed future code changes while we were only using the trial license” –Cadaret, Grant, & Co.

DLP Expression Builder

Smart DLP Expression Builder

Create your own DLP rules with FileCloud’s Expression Builder.

Data Leak Prevention (DLP) is an important element in securing your data against unauthorized access. Build custom rules into your Smart Content Classification system with the new, no-code Rule Expression Builder.

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Easy-to-Use Interface

The Expression Builder is an integrated aspect of the preexisting Smart DLP dashboard within the Admin portal. Field options are populated based on your selected criteria, which helps you create error-free DLP rules.

Modular DLP Rules

The Expression Builder supports simple and complex rule expressions. Quickly add new rules with only one condition using the “New Rule” option. For rules with multiple conditions, select “New Rule Group” and follow the same steps.

Expression Builder Support

The no-code Expression Builder allows admins to leverage FileCloud’s customizable DLP. Select your trigger event, consequence (Deny/Allow), and notification preferences without struggling over code syntax or parameters.

With FileCloud’s smart Data Leak Prevention (DLP), you can secure confidential data against unauthorized views, downloads, or sharing. This feature is restricted to admins to create a seamless and consistent DLP strategy. Admins in your organization can find the DLP dashboard by clicking on “Smart DLP,” underneath the Governance header, in the left-side menu.

Expression Builder

With the 21.2 release, creating DLP rules is easier than ever, thanks to the no-code Expression Builder. Even admins without coding experience can create DLP rules, either as a standalone rule or as part of a group.

Starting a new rule is the same process as before – simply click the “Add DLP Rule” button at the top of the dashboard and fill in the fields for “Rule Name” and “Affected User Action.”

However, admins can now choose their preferred mode: the “Rule Expression Builder” or the “Rule Expression Text Editor.” The “Rule Expression Builder” enables you to choose from a drop-down menu to set rule triggers and consequences. You can even build rules together as part of a group, linking them with “and/or” options. The Builder takes care of the rest by generating the code and organizing the syntax.

DLP – Part of Your Governance Strategy

The Smart DLP dashboard helps you stay on top of your security protocols. Review, edit, or pause rules in the dashboard as needed and see a running tally of violations for each rule you’ve set up.

As part of FileCloud’s approach to governance, all violations (whether they were denied or permitted) are captured in unchangeable audit logs. These logs can be exported into CSV files to build and submit reports to management or external regulatory agencies.

FileCloud Online Encryption Supports Security Requirements for Private and Public Sector

Communications

Easily distribute confidential project files and coordinate with partners and end-clients without compromising security.

Design

“FileCloud is an ideal solution for us. We are able to use existing shares and easily access everything on go.” – Neoscape

Manufacturing

Store large CAD files, apply custom read/write/download/share permissions among users and external partners, and enforce robust security features.

Government

“We liked FileCloud’s pricing, comprehensive feature set and the responsive support.” – Alberni-Clayoquot Regional District.

Financial Services

Protect client PII with FileCloud’s vigorous DLP, smart content classification, and comprehensive audit settings.

Accounting

“Data residency is an important requirement for us. FileCloud met our requirements and provided an easy to use solution.” – Chartered Professional Accountants of Ontario

Group Management

FileCloud Group Management

Empower Users to Create and Share with Groups

Group Management is no longer just for admins. Through the Group Settings, admins can designate users as “Group Admins.” These users will then be able to add, edit, and delete groups as well as view, add, and delete members from a specific group.

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Customizable Admin & User Settings

FileCloud provides a diverse range of policies and rules that you can configure to best suit your needs. Adjust permissions, security settings, content classification, and retention policies that work for your admins, users, and groups.

Flexible & Responsive Interface

With a focus on accessibility and ease-of-use, FileCloud is designed with a user-friendly interface that puts the powerful features and settings, including group management, at your fingertips.

Robust ROI

FileCloud is a feature-rich solution that provides strong value compared to similar services. Smart content classification, free unlimited client accounts, best-in-class support, and workflow automation are only a few of the features that set FileCloud apart.

FileCloud’s Continuous Improvement

FileCloud is a powerful yet flexible file storage, sharing, and collaboration platform that strives to dismantle the barriers between you and meaningful work.

One way we do this is by granting users greater autonomy within the FileCloud environment, such as allowing them to manage groups directly. This has an additional benefit of saving your admins from wasting time on administrative/managerial duties that can be handled by managers and department heads instead.

Admins Can Designate “Group Admins”

With FileCloud’s Group Management, admins can now assign the role of “admin” to a user within a group (as part of the group settings) or adjust the user’s policy directly. By making these changes, users will be able to carry out specific administrative privileges such as adding users, adjusting groups, or creating new groups with specific permission and access settings.

Simple Yet Powerful Impact

This deceptively simple feature can have a wide-ranging impact on your overall efficiency, particularly for large organizations and businesses that need departments and divisions to operate semi-autonomously. By designating key users as group admins, you can streamline your work processes, improve productivity, and support a culture of autonomy and innovation throughout your organization.

Departments Love FileCloud Workflows

Consulting

Organize client and project teams with ease in FileCloud’s environment. With custom permissions, you can rest assured knowing only authorized users will access files.

Information Technology

“We chose FileCloud because of its ease of setup, price and we can use our own IT infrastructure.” –Precyse

Non-Profit/NGO

Grant access to partners and project stakeholders across mobile and desktop devices, without breaking the budget or compromising security.

Construction

“We chose FileCloud because of its seamless integration into our network drives and internal file servers.” – Schlouch Incorporated

Financial Services

Protect your client’s PII with FileCloud’s vigorous security settings and branded portals that comply with federal and global guidelines like GDPR, FINRA, and Sarbanes-Oxley.

Education

“We love FileCloud’s simplicity, mobile apps, and above all, responsiveness of FileCloud team” – University of South Carolina.

FileCloud Connect – October 2021

FileCloud Connect – September 2021

FileCloud Connect – August 2021

FileCloud Connect – July 2021

FileCloud Connect – June 2021

FileCloud Connect – May 2021

Worldwide

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