FileCloud vs. CentreStack

The Differences Between FileCloud and CentreStack

When evaluating FileCloud and CentreStack (owned by Gladinet), you might think at first glance that there aren’t very many differences. Both are secure EFSS solutions that make file sharing and storage easy.

However, while CentreStack does have some impressive features, this solution is better suited for smaller companies rather than enterprises or governments. That’s because it’s missing some core features that FileCloud provides.

Compliance

An extremely important aspect of FileCloud is compliance. While CentreStack does have limited compliance options, they don’t have the tools that FileCloud offers, specifically when it comes to our Compliance Center.

FileCloud’s Compliance Center has separate tabs for GDPR, ITAR, and HIPAA, along with support for other regulations like PDPL, CMMC, and FIPS 140-2.

FileCloud makes compliance easier than ever by connecting complicated regulations and requirements with identity authorization, data residency, security integrations, file sharing controls, retention policies, and other features, all streamlined within the platform.

Integrations

Integrations with your favorite tools and apps are an important part of any enterprise-ready EFSS; unfortunately CentreStack doesn’t have many available.

FileCloud, however, has a large number of integrations available including (but not limited to):

• Gmail, Outlook, Teams
• AutoCAD
• Office 365, OnlyOffice, Collabora, Google Docs
• Salesforce
• Okta
• McAfee

Having access to these apps and tools means FileCloud doesn’t slow you or your employees down, but instead seamlessly integrates with all parts of your business processes.

Content Governance

With the huge amounts of content that governments and enterprises need to store and manage with their EFSS solutions, they need a way to organize and govern this data. With FileCloud, admins can leverage several powerful functionalities to govern content that aren’t available with CentreStack:

Retention Policies

Admin Hold: Outranks all other policies and prevents any update or delete of digital content for an indefinite period of time.
Legal Hold: Freezes digital content to aid discovery or legal challenges. During a legal hold, file modifications are not allowed.
Retention: Identifies digital content to be kept around for an unlimited amount of time before being deleted or released.
Archival: Moves and stores old organizational content for long term. No Deletion is allowed until a specified time period is reached. After this time, content gets moved to a specific folder.
Trash Retention: Can be configured for automatic and permanent deletion of all files in the Trash bins or to expire with no actions.

Metadata

By allowing users to attach descriptive metadata to files and documents, FileCloud enables a deeper level of categorization and information retrieval.

This enriched metadata can include details such as authorship, creation date, keywords, project affiliations, and more, offering a multidimensional view of each file’s attributes.

Additionally, FileCloud supports customizable metadata templates, facilitating consistent and standardized labeling across the organization. This not only boosts productivity but also enables advanced searching and filtering, making it easier to locate specific files even in large and diverse data repositories.

Content Classification

FileCloud’s content classification features are a robust and sophisticated solution for efficient data organization and management. With these features, you can categorize and label your digital assets, allowing for streamlined access, search, and security.

FileCloud can automatically scan and classify files based on their content, context, and metadata, enabling users to quickly identify sensitive information, prioritize resources, and enforce compliance measures.

Furthermore, FileCloud’s content classification features offer customizable tagging and labeling options, empowering businesses to tailor the classification system to their specific needs. Whether it’s for safeguarding confidential data, enhancing collaboration, or optimizing data retrieval, FileCloud’s content classification provides a comprehensive toolkit for maintaining order and control in today’s data-rich landscape.

Smart DLP

FileCloud’s Smart DLP is an advanced solution designed to bolster the security of enterprises and governments. While Centrestack does provide some DLP options, they don’t have the Smart DLP system that FileCloud has to stop data leaks before they happen.

By continuously monitoring and evaluating the flow of sensitive information, Smart DLP can accurately pinpoint potential vulnerabilities and unauthorized data sharing across an organization’s digital landscape. Its dynamic policies adapt to evolving threats, enabling real-time enforcement of security protocols.

Notably, by leveraging FileCloud’s content classification engine, Smart DLP can intelligently identify sensitive data upon file upload, based on context, ensuring a nuanced understanding of what constitutes sensitive information. This approach minimizes false positives and provides more accurate protection as soon as the data enters the FileCloud environment.

Through its comprehensive features, Smart DLP empowers enterprises to proactively safeguard their data, maintain compliance, and mitigate risks arising from inadvertent or malicious data leaks.

Real-Time Editing and Comments

FileCloud provides a few additional features to support streamlined collaboration between remote teams and worksites which are not found in Centrestack. These include the ability to edit and collaborate on work in real time, as well as add comments and notes to files and folders, with @mentions if you need to direct your comment to a specific team member.