FileCloud Privacy Policy

This Privacy Policy discloses the privacy practices for the FileCloud Products, the http://www.filecloud.com website, and various related services (together referred to as the “site“). CodeLathe Technologies, Inc. dba FileCloud (FileCloud, “we,” “us,” or “our”) is committed to protecting your privacy.

Please read the information below to learn the following regarding your use of this site. You acknowledge that this Privacy Policy is part of our Site Terms of Use, and by accessing or using our site, you agree to be bound by all of its terms and conditions. If you do not agree to these terms, please do not access or use this site. We reserve the right to change this Privacy Policy at any time.

1. WHAT IS FILECLOUD AND WHAT PRODUCTS DOES IT OFFER?

FileCloud makes Computer Software, Services and offers relevant support for Computer Software (FileCloud Enterprise Server and FileCloud Enterprise Online).

2. WHAT INFORMATION DOES FILECLOUD COLLECT?

FileCloud may gather and process the following information when you use different FileCloud products or services:
When using FileCloud:
(a) In order to provide you with better FileCloud products and services, FileCloud will periodically report on the running FileCloud version, operating system and environment statistics when checking for new software updates.
(b) In order to provide a monthly user count report (Service Provider Licenses) and enforce the usage of legal licenses, FileCloud will periodically report the number of licensed users and the IP address of the FileCloud server.
(c) In order to continuously improve the product and fix issues, FileCloud mobile apps report anonymous usage statistics including anonymous crash events, device and operating system versions and anonymous and aggregate usage of features.

When using FileCloud’s Websites:
(a) Banking and payment information (credit card information, account numbers), if you purchase FileCloud or other future software products
(b) Survey results, feedback information about your usage of the FileCloud software
(c) Information required for troubleshooting technical issues related to using FileCloud software, via emails, discussion forums and other avenues
(d) Aggregated and anonymous user statistics. FileCloud web pages may include analytics software to track your visits to the page (but which do not retain any personally identifiable information) so we can measure the effectiveness of content on our websites.

3. HOW DOES FILECLOUD USE THIS INFORMATION AND FOR WHAT PURPOSE?

The information collected by FileCloud via our website and other medium is used to:
(a) Process or deliver orders made via our websites, invoice you or notify you of the status of your order;
(b) Provide you with customer support and to help troubleshoot problems;
(c) Inform you about FileCloud software updates and issues;
(d) Request feedback or participation in online surveys;
(e) Resolve disputes;
(f) Verify your identity;
(g) Customize and improve FileCloud software, our products and website content and layout;
(h) Organize and carry out FileCloud’s outbound sales, marketing or promotional operations/offers, contests, games and similar events;
(i) Protect your and FileCloud’s interests, in particular to enforce our Terms of Service; or
(j) Provide other services for you (as described when we collect the information).

4. TO WHOM DOES FILECLOUD TRANSFER YOUR PERSONAL INFORMATION?

Except as mentioned below, FileCloud shall not sell, rent, trade or otherwise transfer any personal and/or traffic data or communications content to any third party without your explicit permission, unless it is obliged to do so under applicable laws or by order of the competent authorities.

FileCloud may disclose personal information to response to legal requirements, or to protect FileCloud’s interests, to enforce our policies or to protect anyone’s rights, property, or safety.

5. LINKED WEBSITES AND THIRD-PARTY APPLICATIONS

FileCloud websites may contain links that will let you leave FileCloud’s website and access another website. Linked websites are not under the control of FileCloud, and it is possible that these websites have a different privacy policy. This privacy policy applies solely to personal information that is acquired on the websites or through your use of the FileCloud software, FileCloud products and/or your relationship with FileCloud, so FileCloud urges you to be careful when you enter any personal information online. FileCloud accepts no responsibility or liability for these other websites.

6. HOW DOES FILECLOUD PROTECT YOUR PERSONAL INFORMATION?

FileCloud shall take appropriate organizational and technical measures to protect the personal data provided to it or collected by it with due observance of the applicable obligations and exceptions under the relevant legislation. Your customer profile and traffic data can only be accessed by authorized employees or consultants of FileCloud that need to have access to this data in order to be able to fulfill their given duties.

7. CONTACTING YOU

FileCloud may, as an opt-in feature, from time to time ask you to provide feedback on your experiences which will be used to measure and improve quality. You are at no time under any obligation to provide any of such data. Any and all information which is voluntarily submitted in feedback forms on the website or any survey that you accept to take part in is used for the purposes of reviewing this feedback and improving the FileCloud software products and websites.

8. CAN THIS PRIVACY POLICY BE MODIFIED?

FileCloud reserves the right to modify the provisions of this Privacy Policy if deemed necessary. We will inform you of these changes by publishing the revised Privacy Statement at http://www.filecloud.com/privacy. Such changes, modifications, additions or deletions to the Privacy Policy shall be effective immediately upon notice thereof, which may be given by means including, but not limited to issuing an email/posting in the forums and posting the revised Policy on this page. You acknowledge and agree that it is your responsibility to review this site and this Privacy Policy periodically and to be aware of any modifications.

Your continued use of the site after such modifications will constitute your:
(a) acknowledgment of the modified Policy; and
(b) agreement to abide and be bound by the modified Privacy Policy.

9. WHAT RIGHTS DO YOU HAVE AND HOW CAN YOU CONTACT FILECLOUD?

You have the right to access your personal information and the right to be forgotten. Please send your requests to dpo@filecloud.com. We will respond to your requests to view or delete your personal information within a reasonable period of time and upon verification of your identity. FileCloud will use its best endeavors to accommodate requests to delete personal information unless it is required to be retained by law or for lawful business purposes.

10. HOW LONG IS YOUR PERSONAL DATA KEPT BY FILECLOUD?

FileCloud will retain your information for as long as is necessary to: (1) fulfill any of the purposes as defined in article 3 of this Privacy Statement or (2) comply with applicable legislation, regulatory requests and relevant orders from competent courts.

11. IS THERE A MINIMUM AGE REQUIREMENT TO USE FILECLOUD AND OTHER PRODUCTS?

You must be at least 18 years old to have our permission to use this site. Our policy is that we do not knowingly collect, use or disclose information about visitors that are under 18 years of age.

12. ARE THERE MISCELLANEOUS PRIVACY ISSUES THAT I SHOULD BE AWARE OF?

You should also be aware that when information is voluntarily disclosed (i.e. your name, email address, etc.) in the discussion forums or other public areas on this site, that information, along with any information disclosed in your communication, can be collected and used by third parties and may result in unsolicited messages from third parties. Such activities are beyond our control and this Privacy Policy does not apply to such information. Any submissions to chat rooms or other public areas such as the discussion forums on this site are accepted with the understanding that they are accessible to all third parties. If you do not want your comments to be viewed by third parties, you are advised not to make any submissions. Ultimately, you are solely responsible for maintaining the secrecy of your password and/or account information. Please be careful and responsible whenever you’re online.

13. HOW DOES FILECLOUD USE COOKIES ON ITS SITE?

When you use our site, we may store cookies on your computer in order to facilitate and customize your use of our site. A cookie is a small data text file, which a web site stores on your computer’s hard drive (if your web browser permits) that can later be retrieved to identify you to us. Our cookies store authentication information for secure areas of our website and other information necessary for the functioning of the site. The cookies make your use of the site easier, make the site run more smoothly, and help us to maintain a secure site. You are always free to decline our cookies if your browser permits, but some parts of our site may not work properly in that case. To learn more about how we use cookies, visit our Cookie Notification Policy.

14. WHAT IF I HAVE FURTHER QUESTIONS?

If you have any further questions about this Privacy Policy, the practices of this site, or your dealings with this site, please contact us by sending an email to dpo@filecloud.com.

Date of Last Revision: July 29, 2022