Public Share Options for Files

 In the User Portal, you can configure how you share a public file when:

• You first create the share using Share Options - this button is available in the window that opens after you hover over a file and click the Share icon. 
• After you create the share by opening it. The share opens to a window that displays the options.

Share options include:

• Entering a custom share link or share name
• Setting a share expiration date
• Setting a maximum number of times the share can be downloaded
• Disabling email notifications when a change is made to the share
• Requiring a password to access the share
• Viewing permissions

To configure the share link and share options

1. Hover over the file and click the Share icon.
   • If the file is not yet being shared, the Share Link dialog box opens.
     If you want to change the link name to something more memorable or descriptive, click Modify Link.
     The link becomes highlighted, and you can change it.
     
     
     
   • Click Share Options to expand the the dialog box and display share options. (If the file has already been shared, the expanded dialog box opens immediately.)
     
     
     

2. The table describes the first four options:
   

   Option	Settings	Description
   Share name	randomly-generated name (default) custom name	Customize the share name if you want it to be descriptive or memorable.
   Expires	Never (default) Expires	By default, this is set to Never. If you set this to Expires, enter a date in the future when this file is no longer shared. When the share expires, the link becomes unusable to users but the file is not removed or changed.
   Max number of  downloads	No Restrictions (default) number	Use this to prevent excessive distribution of the file. No Restrictions - allows any user to download a file an unlimited number of times. Appears as the number 0. This is the default setting. number - specifies the number of times the file may be downloaded.
   Send Email Notifications	Yes (default) No	By default, this is set to Yes. If set to Yes, then an email notification is sent when a file is opened or downloaded for a public share.

3. Each Sharing Permission has additional options to choose when it is selected.
   
   
   

   Sharing Permission and Options	Description
   Allow anyone with link	Choose View + Download or View Only to specify users' permissions on the share. Then send the share link to specific users or groups to give them access to the share.
   Allow anyone with link and a password	Choose View + Download or View Only to specify users' permissions on the share.  Click in the password field to change it and then click Save. (optional) Click the share icon to copy the share link and password. (optional) Send the share link to specific users or groups to give them access to the share.
   Allow selected users or groups (switches from public to private share)	Invite users or groups to the share and check any of the available permissions. For more details see Private Share Options for Files.
   Allow anyone with Secure Web Viewer link and a password (Beta version)	Notes: This option is only appears if your admin has enabled it. This option appears disabled for files of types other than jpg, png, pdf, docx, and pptx, and for files greater than 20 MB. This option requires share recipients to view the share through the Secure Web Viewer. Click in the Password field to change the password, and click Save. (optional) Check Enable Protected View to require share recipients to view small portions of the share at a time through a draggable lens, as shown in the image below. (optional).

   
   
   

4. To save your changes, click OK.