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Info

When you create a share in a message, you have the option of adding it as a link or an attachment to the message. By default, it is added as a link. To add it as an attachment, click Settings in the ribbon above the message and change the setting in the Share window of the Settings box to Send as Attachment. See Share Settings, above.


To add a share from the FileCloud explorer in Outlookin a new message:

  1. Open Outlook and click New Email.
    A new email form opens.
  2. Open Outlook and click New Email.
    A new email form opens.
  3. Create a share in one of the following ways:

    From the FileCloud explorer in the message boxFrom the Share from FileCloud link in the ribbon of the message box
    1. In the FileCloud explorer in the right-panel of the email form, navigate to the file or folder that you want to share, and right-click it.
    2. In the menu, choose Share.
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    The share has been created. A Share Options dialog box opens:
    Image RemovedChoose one of the following options (or x out of the Share Options dialog box to keep the share without including it in the email or adding advanced options):
  4. Copy Link - Copy the link so that you can paste it somewhere else.
  5. Advanced Options - Access advanced share options such as setting a share password, or sharing with specific users only. For help see Sharing Files and Folders. If you do not add advanced options, the share is available to anyone you send the link to.
  6. Remove Share - Delete this share.
  7. Add Share Link to Email - Insert the link into the email that you are currently composing. The recipient can click it to access the share.
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To add a share from the the link in the ribbon:

    1. In the ribbon above the form, click Share from FileCloud.
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      A Share from FileCloud dialog box that displays your FileCloud folders opens:
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    2. Navigate to the file or folder that you want to share, select it, and click Create Share.

    The share has been created. A Share Options dialog box opens:

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  1. Choose one of the following options (or x out of the Share Options dialog box to keep the share without including it in the email or adding advanced options):
    • Copy Link - Copy the link so that you can paste it somewhere else.
    • Advanced Options - Access advanced share options such as setting a share password, or sharing with specific users only. For help see When you first click the Advanced Options button, you see advanced options for public shares:
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      Next to Share Permissions, if you select Allow Specific Users/Groups, instead of a tab for Public Share Settings, a tab for Private Share Settings appears.
      It enables you to share the file with specific users who already have accounts in your system and specific users who do not have accounts.

      When you share files with specific users who do not have accounts in your system, clicking Add Share Link to Email only adds the share link to the email that you are composing; it does not send the new user a message indicating how to create a new account. You must check Send Email in the AddGuestEmail dialog box to send the new user a message instructing them to create an account on FileCloud.
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      For additional help with share settings for public and private shares, see the topics in the section Sharing Files and Folders.
      If you do not add advanced options, the share is available to anyone you send the link to.
    • Remove Share - Do not create the Delete this share.
    • Add Share Link to Email - Insert the link into the email that you are currently composing. The recipient can click it to access the share.
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Info

When the file is shared as an attachment, FileCloud downloads the file and adds an attachment to the email body as well as creating a public share.

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