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FileCloud Outlook add-in brings the powerful features of filesharing to the Windows desktop and Outlook. The Outlook add-in enables the user to:-

  1. Share a file or folder that resides on the FileCloud directly from outlook.
  2. Upload a file to FileCloud and share directly from outlook.
  3. Ability to share a file as an attachment or generate a link.

This seamless integration with MS Outlook will improve the efficiency and productivity of any outlook user when sharing files or folders within the organization or with 3rd party vendors.  Therefore, the Outlook add-in brings the FileCloud to the email platform and integrates the cloud access in the user’s workflow. 

System Requirements

FileCloud Outlook Add-In has been tested in MS Windows 7 OS with MS Outlook 2007 and above. 

However, if you have an older version of Outlook (2000 and above) running on a Windows platform, you are welcome to try and let us know.


Installation

  1. Download and install the FileCloud Outlook Add-In through this link Outlook Add-In Download
  2. Accept any security warning and continue installation.
  3. Once installation is complete, please restart the outlook.

Once installed, FileCloud will appear as an Outlook Ribbon on the New Mail Compose Window with the following buttons:-

  1. Share from FileCloud
  2. Upload and Share
  3. Settings.

Settings

The settings button enables you to set the Account Settings, Upload Settings, Share Settings, Proxy Settings and helps troubleshoot.

Account Settings 

Enter the Account Settings on this window with the Server URL, Account (Username or Email) and Password.

 



Upload Settings 

You can set the Default Upload Folder and allow auto upload of file attachments that are greater than a certain size. Please note that auto upload of attachment will require a restart of outlook. 

The default upload folder designates the FileCloud folder to which the file is uploaded.  When the default folder is not designated, you will be prompted for an upload folder path when uploading a file. 

Share Settings 

Share settings must be used to set the settings when share is created and sent through Outlook.

SettingDescription
Send File Share AsSend As Link: Share created will be sent as link.
Send As Attachment: Shared created will be sent as an attachment. 
Insert Share Detail At

Allows you to set the default position of the share detail in the email body.
Top of email body or End of email body 

Share TypeSet the default share type when shares are created
Public Share (Default)
Password Protected Share 
Share Text (In HTML)

The text that added to the email body as part of their share when share is created.

Default: Attachment: #filename#<br/>Download link: #url#<br/>#password#
The #filename#, #url# and #password# are place holders that will be replaced with the actual filename that is shared.
HTML is allowed to set formatting on this text

 



Proxy Settings 

The Proxy Settings must be set, when your network uses proxy server or you would like FileCloud Outlook Plugin to use a proxy server. You must contact your network administrator to get the Proxy Server Address, Port, Username and Password to connect to your proxy server.

 

Share from FileCloud

You can browse any file or folder that resides on the FileCloud and share. 

When a Folder is shared, FileCloud creates a public share, generates a link and writes the link details back to the email body.

On the other hand, when a File is shared the file can either be shared as a link or as an attachment based on your settings.  When the file is shared as a link, FileCloud creates a public share, generates a link and writes the link details back to the email body.  When the file is shared as an attachment, the FileCloud downloads the file and adds an attachment to the email body and no public share is created.

Upload and Share

You can upload any file from your local drives to FileCloud and share the file. Once the file is uploaded to the FileCloud server, the file can either be shared as a link or as an attachment based on your settings. 

When the file is shared as a link, FileCloud creates a public share, generates a link and writes the link details back to the email body.  When the file is shared as an attachment, the FileCloud does not create a public share but directly attaches the file to the email body after it is uploaded to the FileCloud server.

 

Troubleshooting

I am not able to see the FileCloud Outlook add-in inside Outlook.

At times, MS Outlook may disable an add-in if there is a 0.234 second delay in starting the outlook for any reason.   Go to File=>Options=>Add-Ins.  Find the FileCloud Outlook Add-In from the disabled add-ins list and enable the add-in. You can set the outlook to always enable FileCloud Outlook add-in so that it does not get disabled.

Where is the log file stored?

The log files for Outlook add-in are automatically stored under %APPDATA%/filecloudoutlookaddin/data folder addin.log file.  You can go to settings - Troubleshooting to go to the log folder. The log file does not store any secure data. In case, you run into problems, you may have to send us the log file to ensure proper troubleshooting. 

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