Highlights of the release:

Folder permissions information updated and easy to understand - The admin portal interface for managing folder permissions has been improved to clarify the effective permissions on a folder for users and groups when folder and/or share permissions are applied.
Automated workflow feature for copying folder structures - New automated workflow capabilities include copying folder structures and permissions to make it easier to deploy content to a new system.
Metadata-based automated workflows - Now, automated workflows can be initiated when metadata sets or metadata attribute values are added to files. In addition, workflow actions for adding and updating metadata values have been added.

Optimized Upload - The upload time for S3 storage has been significantly reduced.

Folder permissions information updated and easy to understand

With Version 23.241, FileCloud has added functionality to clarify the effective permissions on folders in the admin portal for Team Folders and in the user portal for My Folders. Now, effective permissions for these folders show folder-level permissions and share permissions separately, and below them show effective permissions, which reflect how their permissions combined work together. In addition, the effective permissions listed here take into account permissions for groups that users belong to.

Effective permissions for Team Folders

Automated Workflow Feature for Copying Folder Structures

FileCloud has changed the automated workflow step Copy File to Copy File or Folder, so that when a user chooses to copy a folder, the entire folder structure is copied from one location to another. In addition, the folder-level permissions can be copied. This enables users to copy folder structures with their permissions within different locations in Team Folders and My Files.

Below, the user wants to use the Project Name folder structure giving the same users access to the same subfolders each time a new project is created. In the workflow to the right, the step Copy File or Folder is used to copy the folder structure in Source Path to the folder structure in Target Path. Keep Assigned ACL Permissions is checked, so folder-level permissions assigned to users are copied into the new set of folders.

The source folder structure

The Copy Folder workflow parameters

Use of metadata in automated workflows

Use of metadata in automated workflows enables users to:

Trigger a workflow when a metadata set is attached to a file or folder or when a metadata attribute on a file or folder is updated.
Assign a value to a metadata attribute as a step in a workflow.

Trigger a workflow when a metadata set is attached to a file or folder or when a metadata attribute on a file or folder is updated.
Assign a value to a metadata attribute as a step in a workflow.

The Automatically on a Metadata Activity trigger.
Here, when the Type attribute in the metadata set HR Metadata is updated, the workflow is triggered.

The Set Metadata Attribute Value workflow step

UI Changes in FileCloud 23.241

User Portal

Group sharing permissions for private shares now show Manage permissions grayed out, to indicate they cannot be assigned to groups.
By default, share dialog boxes now display a private share without users added instead of a public share. Users attached to the share are not saved and emails notifying them about the share are not sent until OK is clicked.
In the user portal, the Manage Folder Level Permissions dialog box no longer shows a checkbox for Inherit Folder Level Security for top-level Team Folders since it does not apply.
The metadata search now has a drop-down list for selecting whether the value of the metadata attribute must be an exact match with the search term or may contain the search term. The default value is Contains.
When a workflow with the trigger Automatically on a file activity is created and a Copy or Move step is added to the workflow, the Source Path parameter is now automatically filled with the File full path variable.

Admin Portal

The Add Content Classification Rule wizard now allows admins to leave the value of Non-match action blank.
There is now a checkbox in the Add User dialog box that enables admins to have the password for a new user automatically generated and emailed to the user.
The Settings > Preview tab now shows the following options, which enable users to preview Word, Excel, and Powerpoint files.

Client and Mobile apps

By default, share dialog boxes in all FileCloud client and mobile apps now display a private share without users added instead of a public share. Users attached to the share are not saved and emails notifying them about the share are not sent until OK is clicked.

Information for Admins

The following settings have had their default values changes as indicated:
- Allow email as username - enabled
- Default Share Type - Private Share
- New Accounts Must Change Password - enabled
- Skip password change on first login - disabled
- Email Notification Frequency - 720 minutes (12 hours)
- Zip files feature - enabled

WebDAV is no longer available as of FileCloud version 23.241.

Enhancements

Reference Number	Area	Feature
Server
CL-14451	Downloads	An issue preventing opening of some download zip files has been fixed.
CL-13176	File approval	Email sent to users requesting that they approve files now include links for approving and rejecting the file embedded in the email.
CL-14550	Search	The metadata search in the user portal now defaults to a search for words that contain the search term instead of an exact match. Users may also choose to search on an exact match.
CL-14306	Shares	Share notification emails are now sent after the share creator confirms all settings by clicking OK. By default, newly created shares are now private shares without share recipients instead of public shares.
CL-14365	Smart classification	The new smart classification user interface introduced in FileCloud 23.232 now allows Non-match action to be left blank.
CL-13751	Sort order	Previously, by default, file, folder, and user lists were sorted in ASCII sort order (numerals, uppercase letters, then lowercase letters). Now, by default, they are sorted in natural sort order (numerals, letters with no case sensitivity).
CL-14315	Team Folders	Admins can now share Team Folders with external users from the admin portal.
CL-14313	Users	When admins manually create users from the user portal, they now have the option of having the password automatically generated and sent to the user.
CL-13829	Workflows (admin)	To enable the system to send custom emails to users or groups at defined intervals the following changes have been made: The "Perform an action periodically at specified time and interval" If condition now includes the parameters start_date, and end_date. A new THEN condition, Send an email, has been added to the majority of IF conditions.
CL-11092	Workflows (automated)	The condition step in automated workflows now supports custom variables.
CL-12179	Workflows (automated)	When a workflow with the trigger Automatically on a file activity is created and a Copy or Move step is added to the workflow, the Source Path parameter is now automatically filled with the File full path variable since that will always be the source path.
CL-13292	Workflows (automated	Now when a user triggers a workflow manually on a file or folder, they can check a box to send toast notifications to inform the user who started the workflow whether the workflow has succeeded or failed. If the workflow includes an approval, the user also receives toast notifications when the file/folder begins waiting for approval and when the workflow is complete.

Online-only Enhancements

Reference Number	Area	Feature
Server
CL-13269	Preview	Preview for Word, Excel, and PowerPoint documents is now available.

Bug Fixes

Reference Number	Area	Description
Server
CL-14171	AD	A problem causing user loading from AD or LDAP to time out when there were a large number of users or groups has been fixed.
CL-14467	AD	If the AD domain server was not reachable and an AD group sync was performed, FileCloud deleted the users from the group. This has been fixed.
CL-13639	AD	If use of duplicate names was allowed, if an AD prefix was used, user import failed. This has been fixed.
CL-13488	Audit	If a a folder with view-only permission was shared, when its files were previewed, the audit log showed them as downloaded. This has been fixed.
CL-13837	Backup	When FileCloud backup was completed for multiple files, the notification showed "Backed files: 0". This has been fixed.
CL-14736	Date	An issue causing the modification date of a file to be different on the system, after upload to My Files, and in a share recipient's Shared with Me folder has been fixed.
CL-13350	Delete	The delete action for a share was shown as enabled on the More menu although the user did not have folder (ACL) permission to delete the folder. This has been fixed.
CL-13048	Delete	A problem causing deletion of files or folders in long paths to fail has been fixed.
CL-14406	Deleted files	In the user portal, if My Files was disabled, when a user went to Team Folders, the Deleted Files link in the navigation panel was no longer visible. This has been fixed.
CL-14369	Download	When multiple files/folders were downloaded in Safari on macOS, a log file was downloaded instead of a zip file containing the downloaded items. This has been fixed.
CL-14468	Email	An issue causing a <style> tag in a custom email template to be removed has been fixed.
CL-14856	Encryption	When encryption was enabled without encrypting existing files, when a file was uploaded (and encrypted) the unencrypted existing files were lost. This has been fixed.
CL-14409	Images	A decrease in resolution of previewed images has been fixed.
CL-12901	Notifications	An issue causing user-overrides of policy notification settings to fail has been fixed.
CL-14284	Notifications	An issue causing delivery of notifications to be delayed has been fixed.
CL-14829	Outlook Add-in	Users could not drag and drop emails or email attachments from the classic version of Outlook to the FileCloud web browser in Windows. This has been fixed.
CL-14445	Preview	An issue causing LibreOffice preview to fail has been fixed. Now, clicking Shift + Preview icon in the row for a file or folder initiates a LibreOffice preview.
CL-14078	Reports	Issues causing some reports to return the message "Report generation took too long to respond. Please try again later," has been fixed.
CL-14376	S3 storage	An issue causing large tmp files to be created but not removed in S3 storage has been fixed.
CL-14350	Search	When a long value was entered as a search term in a metadata search, the "x" for deleting the search term no longer appeared. This has been fixed.
CL-13245	Shares	An error causing the side panel in Team Folders to display "Share not permitted" when it should have displayed 'Not shared" has been fixed.
CL-10987	Shares	An issue preventing users from accessing a share when clicking the share link in an email has been fixed.
CL-13228	Shares	When an external user uploaded a file to a shared file, the share recipient was sent the wrong link. This has been fixed.
CL-14490	Sorting	Sorting numerically named files and folders was not working properly. This has been fixed.
CL-14471	SSO, Azure AD	When SSO was integrated with Azure AD, and a new user was created on login, the users' Password Expires On date was set to a date in the past (instead of no date). This has been fixed.
CL-14395	Superadmin UI	Certain settings were causing the superadmin user interface to display a navigation panel. This has been fixed.
CL-13238	Team Folders	A problem causing an upload limit placed on a Team Folder to fail to be applied to reshares of the Team Folder has been fixed.
CL-14314	Team Folders	Admins were able to give users folder permissions on Team Folders even if the Team Folders had not been shared with them. This has been fixed.
CL-14276	Team Folders	In the user portal, the Manage Folder Level Permissions dialog box no longer shows a checkbox for Inherit Folder Level Security for top-level Team Folders since it does not apply.
CL-14605	Team Folders	When a Team Folder with a name that ended in a dot was shared with a user, the folder was not listed in the user portal. This has been fixed.
CL-14436	Translations	Errors in Chinese translations have been fixed.
CL-14485	Translations	Errors in French translations have been fixed.
CL-14787	Translations	An issue causing Arabic characters to appear incorrectly when downloaded in report csv files has been fixed.
CL-14954	Translations	A problem with files being uploaded into folders with Arabic characters in their names has been fixed.
CL-14495	Upload	Upload time appeared differently in a public share in the path the share was created on and in a "Shared with Me" folder. This has been fixed.
CL-15075	User interface	Right-click options were not available when multiple files were selected. This has been fixed.
CL-14823	User quota	Files that were uploaded on a share were not blocked after the user's quota was met. This has been fixed.
CL-14010	Workflows (admin)	An issue that prevented the workflow If file has not been modified for specified days, move the file(s) to some location from moving the files to the specified location has been fixed.
CL-14140	Workflows (automated)	When a variable was inserted into the body of a Send Email node, the variable appeared in the email at the bottom of the body text instead of where it was placed. This has been fixed.

Client Bug Fixes

Reference Number	Area	Description
Drive and Drive for Mac
CL-14013	Audit, lock	Incorrect audit messages for failed lock and failed get lock info requests implied there were data leaks. The audit messages have been corrected to indicate that there were invalid paths.
CL-14536	UI	The Versions tab would not scroll down to show all versions. This has been fixed.
Sync
CL-14836	ACL	After syncing, Sync did not add or remove folders for users whose folder permissions had changed. This has been fixed.
CL-14428	Proxy settings, folders	When users logged in with proxy settings, folders could not be selected for syncing. This has been fixed.
CL-14233	Share	Attempts by users who logged into Sync with their emails to create shares returned an "Invalid Path for Share" error. This has been fixed.
CL-14416	SSO with DUO	When users logged in to Sync using SSO with DUO Security, the DUO Security screen appeared blank. This has been fixed.