You can share a folder only with users who already have an existing FileCloud account.

As a private share owner, you now have the ability to:

  • View and manage re-shares; that is shares created from your shared folder by other users.
  • Assign managers to view and manage re-shares; that is shares created from your shared folder by other users.

When you share the folder and its contents, you can leave the default settings as:

SHARE OPTIONS

  • Expires = Never Expires
  • Restrict Downloads = No Restrictions. This allows any user to download a file an unlimited number of times. 
  • Email File Change Notifications = YES.  This sends an email notification when a file is opened or downloaded for a public share.
  • Enable Password Protection = NO. This allows a user to access a file without first providing a password.

However, in the Share Permissions panel, you must make the following changes:

 For private sharing, select Allow Selected Users/Groups. You will be required to find the user or group FileCloud account and select one of the following options:

Table 1. Permission options for private folder sharing

Permission

Description

Allow View

Read access will allow users to view, or browse files in the folder.

Removing view access will remove the user from the share completely.

Allow DownloadThis will allow the user to save a file from the FileCloud folder to a local device such as a desktop or cell phone.
Allow UploadThis will allow the user to:
  • Add a file to the shared folder
  • Delete folders inside the shared folder
  • Modify files inside the shared folder
  • Create new folders inside the shared folder
Allow Share

This will allow the user to shared the folder contents again with others of their choosing.

  • Sharing access can be provided only if View and Upload access are already provided.
Allow Sync

Sync access will allow users to synchronize the contents of the shares using their FileCloud Sync app.

Note: This option is only available for Shared Folders only. Individual files cannot be synced to other users.
Note: This option is not available for Network Shares.

Misc. - Allow Delete

This will allow users to delete a file from the folder.

Notes:

  • Files can be deleted only when upload access is set on the folder.
  • Folders can be given upload permissions but not delete permission.
Misc. - Allow Manage

Assigns a user as a Share Owner.

  • Share Owners can view and manage shares created from their shared folders by other users.
  • Share Owners can assign managers to view and manage shares created from their shared folders by other users.

For more information, read about Allowing Members to Manage Re-Shares


To configure private folder sharing with existing FileCloud Users:

  1. Open a browser and log on to the User Portal.
  2. On the left navigation panel, click Files.
  3. Open the folder you want to share.
  4. If the folder is already being shared, in the Details pane on the right, in the Sharing section, click Manage, and then skip to step 8.
  5. If the folder is not yet being shared, in the Details pane on the right, in the Sharing section, click +Share.
  6. On the Confirm dialog box, click OK.
  7. On the Share Link dialog box, click Advanced Options.
  8. On the Manage Share for Folder window, in the Share Permissions panel, select Allow Selected Users/Groups.
  9. To add a user, select the Guest  tab and then click Add Guest.
  10. To add a group, select the Group tab and then click Add Group.
  11. On the Search screen, type in the user's or group's account name.
  12. In the Share Notification dialog box, review the email to be sent to the selected user or group, and then click Send. 
  13. In Shared Permissions, select the checkbox for each permission you want to grant.
  14. To save your changes, click Update.


  • No labels