Detect and Generate Inactive File List Workflow

 This workflow recipe sends an email report with a list of inactive files.

• The workflow checks the number of days a file was unused and generates a report.
• You can provide a set of email IDs the generated report will be emailed to.

To create a workflow that detects and generates a list of inactive files: 

1. Log in to the  admin portal.
2. Click Workflow in the navigation panel.
3. Click Add Workflow.
4. Set IF Condition to If file was not modified for specified days, and click Next.
   

5. Enter the parameters in the given format.

   
   
   For example:

   {
     "parent_folder_path_string": "/jenniferp",
     "number_of_days": 15,
     "skip_recently_accessed": 1,
     "exclude_recyclebin": 1,
     "exclude": ".*secret.*"
   }  

   Note: This workflow applies only to Managed Storage and not to Network Folders.
   To identify FileCloud specific path for a folder please refer to Identifying a FileCloud Specific Path.
   
   

6. Click Next.
7.  Set THEN Action to Notify file actions to user(s).
   
8. Click Next.

9. Enter the parameters in the given format.
   For example,

   { 
   "comma_separated_email_id":"lynnep@example.com"
   }

   

10. Click Next.
11. Enter a Workflow Name, and click Finish.
    
    When you run the workflow, the emails specified receive an email with a list of inactive files.