Configure Sharing Defaults

1. In the FileCloud admin portal's left navigation bar, scroll down and click Settings. Then, on the Settings navigation page, click Misc .
2. In the inner navigation bar on the left of the Settings page, expand the Misc menu, and click Share, as shown below.
   

The Share settings page opens.

This option tells FileCloud Server what type of share to automatically select when a user shares a file or folder. By default it is set to Private Share, but you may change it.

• Applicable only when Share Mode is set to Allow All Shares.
• This type can be changed by the user unless Disallow Default Share Settings Change is set.
  
  

1. Open the Share settings page.
   
2. In Default share type, select the option you want to use.
   
   
   

   Public Share	Allows users to share with anyone who has the link to the share. Does not require the user you want to share with to have a FileCloud account. Share a file with everyone with or without restrictions. Share a file with everyone and require a password.
   Private Share (Default)	Allows users to share with anyone who has the link and can log in to a FileCloud account. Does require the user you want to share with to have a FileCloud account. Requires an invitation to be sent to someone to create a FileCloud account if they don't already have one. Share a file with all FileCloud users with or without restrictions. Share a file with specific FileCloud users with or without restrictions.
   Password Protected Share	Forces users to create a password when sharing a file or folder. Recipients of the share are given the password when they receive the link to the share. The share can be public or private.

3. Click Save.

Administrators can allow users to upload files into a shared folder no matter how big it is, or you can set a suggested size limit. 

• You can set a maximum size limit in any of the following units: B, KB, MB, GB.
• Using a value of 0 means that users can upload files into a shared folder no matter how big it is.
• This setting can be changed by the user in the shared folder settings.
  
  

You can check Disable private sharing to groups to hide the Group option when users or admins privately share a file or folder.

To disable users and admins from sharing to groups:

1. Open the Share settings page.
2. Scroll down to Disable private sharing to groups and enable it.
   
3. Click Save.
   Now when a file or folder is shared, the Manage Share window does not display the Group tab.
   

The Share link dialog box appears with settings that the user can modify:

However, you can prevent users from changing these settings.

To require users to share files and folders with the default settings you have configured:

1. Open the Share settings page.

2. Scroll down to Disallow changes to default share settings and enable it:
   
   

   AND

3. In the inner navigation bar on the left of the page, click Policies
   
   
4. The Policies page opens.
5. Click the Edit icon for the policy of the users who you want to prevent from changing default share settings.
   
6. Click the User Policy tab.
7. Scroll down to Disallow Default Share Settings Change, and enable it.
   
8. Repeat steps 5, 6, and 7 for the policies of all users who you want to prevent from changing default share settings.
   
   Now, for users with those policies, the Share link dialog box has a message at top that share settings cannot be changed, and there are no change buttons or clickable options:
   

In the User portal, the Direct Link action is available when users select a file or folder in Team Folders or Shared with Me:

Beginning in FileCloud 20.2, FileCloud can be configured to hide the Direct Link action. 

Please Contact FileCloud Support to hide the action.

The Everyone group includes all of your active Full users. If you do not want to allow sharing of files or folders with all of your users at once, you can disable sharing to the Everyone group.

To disable sharing to the Everyone group:

1. In the FileCloud admin portal's left navigation bar, scroll down and click Settings. Then, on the Settings navigation page, click Policies .
   The Policies page opens.
2. Click the Edit icon for the policy of the users who you want to prevent from sharing with the Everyone group.
   
3. The Policy Settings dialog box opens.
4. Click the User Policy tab.
5. Scroll down to Disable Everyone group sharing and enable it.
   
6. Click Save.
7. Repeat steps 2 through 5 for the policies of all users who you want to prevent from sharing with the Everyone group.
   
   Now, when these users select a group to share with, the Everyone group does not appear.
   
   

There are several share settings that enable you to set defaults for public share passwords.

To access and configure the public share password settings:

1. Open the Share settings page.

2. Scroll down to the public share settings:
   

3. To require users to password protect public shares, enable Public shares must be password protected. 
   The option Allow anyone with link is now unavailable when a user shares a file or folder.
4. When Attach share password by default for public shares is set to enabled (the default value), share passwords are included in share link emails sent from the share. Disable the setting to avoid including share passwords in the emails.
5. Public share default password length is 14. Enter a new value to change the minimum length.
6. By default, Require complex public share passwords is enabled. This requires share passwords to have at least one lowercase letter, one uppercase letter, one number, and one special character. To allow users to enter any combination of characters, disable the setting.