Setting up Managed Storage

Administrators can configure how users store data in Managed Storage settings.

You can configure general storage settings in Settings > Storage > My Files and more specific storage settings in Settings > Policies. Policies settings include user storage quota and rules for deleted files. You can assign different storage values in multiple policies and assign them to different users.

To set up Managed Storage:

  1. Open a browser and log into the Admin portal.
  2. On the left navigation panel, under Settings, click Settings
  3. Click the Storage tab.
  4. Type the information into the fields as described below. 

    Number of old versions to keep for each fileIf a file with the same path and name is uploaded, FileCloud versions the file. This setting determines number of recent versions that FileCloud should retain. To disable versioning completely, set the number of versions to 0.
    NOTE: Versioned files count towards the user's storage quota.
    S3 EncryptionAppears when encryption is enabled in your system, and allows you to manage encryption. See Enabling S3 Storage Encryption.
    Disable My FilesIf you are only using the "Network Folders" features of FileCloud and don't want to show "My Files", you can enable this checkbox. If there are existing data in "My Files" section, the data will no longer be accessible. Certain functions that depend on My Files will no longer be available.
    User Storage Usage CalculationWhen the user storage usage is reported, the shares used by the user can also be counted towards the quota. This can be changed by selecting the appropriate drop-down option.
    Skip versioning for Files Greater ThanAny file larger than the specified value will not be versioned.
    Email Users Nearing Storage LimitIf this option is enabled then automatic emails with notifications are sent to users reaching their storage limit.
    Percentage ThresholdDefines at what point the percentage of unused managed storage space is considered low. For example, if the value is set to 20, then storage is considered low if more than 80% of managed storage space is used.

    When unused storage is less than this value, an automatic email notification is sent to the admin. If the above option, Email Users Nearing Storage Limit is enabled, an automatic email notification is also sent to the user if their available storage falls below the set percentage.

  5. Click Save.
  6. Click the Policies tab.
  7. For each policy that you want to change the default storage settings in:
    1. Click the edit button.
    2. Type the information into the fields as described below:
    3. Click Save.
    4. Assign the policy with relevant storage settings to each user.
User Storage QuotaThis is the storage quota that is provided for every user of FileCloud. Note that, this is only a quota and does not require physical storage until the user actually consumes the space. Setting this to 0 means each user has no storage quota limit. Changing this setting does not affect the existing user quota.
For example, if a user has 2 GB quota and if this setting is changed to 10 GB, it only affects newly created users after this point. To update the quota for an existing user, use the user details panel in Users section.
Store Deleted FilesEnable this setting if you wish to provide a way to keep deleted files in a Recycle Bin. When this option is enabled and a user deletes a file/folder, the deleted item gets moved into their personal deleted files area. Then the user can restore files from their recycle bin or empty the recycle bin completely. Note: Files in the recycle bin count towards a user's storage quota.
Automatically Empty Recycle Bin After Specified Days
Number of days after which Deleted Files is emptied automatically. Note that this recycle bin clearing happens at periodic intervals specified here and any files in any recycle bin are cleared. The default is 0 which means that the deleted files are not cleared automatically. Requires a Cron Job to be set up.
Do not store deleted files greater thanAny file larger than this setting is permanently deleted instead of getting moved into Deleted Files area.