Setting up Managed Storage

You can configure general storage settings in Settings > Storage > My Files and more specific storage settings in Settings > Policies. Policies settings include user storage quota and rules for deleted files. You can assign different storage values in multiple policies and assign them to different users.

To set up Managed Storage:

1. Open a browser and log into the Admin portal.
2. On the left navigation panel, under Settings, click Settings. 
3. Click the Storage tab.

4. Type the information into the fields as described below. 
   
   

   Setting	Description
   Number of old versions to keep for each file	If a file with the same path and name is uploaded, FileCloud versions the file. This setting determines number of recent versions that FileCloud should retain. To disable versioning completely, set the number of versions to 0. NOTE: Versioned files count towards the user's storage quota.
   S3 Encryption	Appears when encryption is enabled in your system, and allows you to manage encryption. See Enabling S3 Storage Encryption.
   Disable My Files	If you are only using the "Network Folders" features of FileCloud and don't want to show "My Files", you can enable this checkbox. If there are existing data in "My Files" section, the data will no longer be accessible. Certain functions that depend on My Files will no longer be available.
   User Storage Usage Calculation	When the user storage usage is reported, the shares used by the user can also be counted towards the quota. This can be changed by selecting the appropriate drop-down option.
   Skip versioning for Files Greater Than	Any file larger than the specified value will not be versioned.
   Email Users Nearing Storage Limit	If this option is enabled then automatic emails with notifications are sent to users reaching their storage limit.
   Percentage Threshold	Defines at what point the percentage of unused managed storage space is considered low. For example, if the value is set to 20, then storage is considered low if more than 80% of managed storage space is used. When unused storage is less than this value, an automatic email notification is sent to the admin. If the above option, Email Users Nearing Storage Limit is enabled, an automatic email notification is also sent to the user if their available storage falls below the set percentage.

5. Click Save.
6. Click the Policies tab.
7. For each policy that you want to change the default storage settings in:
   1. Click the edit button.
   2. Type the information into the fields as described below:
   3. Click Save.
   4. Assign the policy with relevant storage settings to each user.