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Remove a User's Old File Versions


This action:

  • Is recorded in the Audit log as: "Action performed by ADMIN"
  • CANNOT be undone

As an administrator, you can delete older versions of files that are stored on your FileCloud Server site.

  • This allows you to free up space when previous versions of a file are not needed anymore.
  • This can also be used to clean up storage space for users who no longer have a FileCloud Server account for your site.

(lightbulb) This action does not remove the current version of a file, only all older versions saved on the FileCloud Server.

  1. Open a browser and log on to the admin portal.
  2. From the left navigation menu, select Users.
  3. On the Manage Users page, select a user, and then click the Edit icon.
  4. On the User Detail dialog box, click Manage Files.
    The Manage Files for <User> window opens.
  5. Navigate to the file.
  6. Click the Previous Versions button.

    If there are previous versions they appear in the listing that opens:


To remove all old versions of a file:

  1. Open a browser and log on to the admin portal.
  2. From the left navigation menu, select Users.
  3. On the Manage Users page, select a user, and then click the Edit icon.
  4. On the User Detail dialog box, click Manage Files.
    The Manage Files for <User> window opens.
  5. Navigate to the file.
  6. Click the Remove All Old Versions icon.
  7. In the Confirm dialog box, click OK.
    All old versions of the file are deleted.