Setting up Managed Storage

You can configure general storage settings in Settings > Storage > My Files and more specific storage settings in Settings > Policies. Policies settings include user storage quota and rules for deleted files. You can assign different storage values in multiple policies and assign them to different users.

To set up Managed Storage:

1. Open a browser and log into the Admin portal.
2. On the left navigation panel, under Settings, click Settings. 
3. Click the Storage tab.

4. Type the information into the fields as described below. 
   
   

   Setting	Description
   Storage Path	This is the location where all FileCloud user files are stored. Be sure to allow enough options to expand storage in future. Note: Changing this Storage Path after installation and after users have uploaded files has to be done carefully. If not done properly. It could result in data loss.
   Number of old versions to keep for each file	If a file with the same path and name is uploaded, FileCloud versions the file. This setting determines number of recent versions that FileCloud should retain. To disable versioning completely, set the number of versions to 0. NOTE: Versioned files count towards the user's storage quota.
   Encryption	Appears when encryption is enabled in your system, and allows you to manage encryption. See Enabling Storage Encryption.
   Use Optimized Upload	Optimized upload is available in FileCloud 23.241, and uses a faster method for uploading. Choose Yes to use optimized upload for S3 Network Folders only. If you don't use Network Folders or your Network Folders do not use S3 storage, this setting does not have any effect. If you choose Yes, additional fields appear: Use the following information to determine the values you want to give these fields: Max chunks uploaded in parallel The number of file chunks that can be sent simultaneously to the server. Choose the highest number of chunks you can send without having a detrimental effect on efficiency. The default value is 10, and the minimum value is 1. Mid-range values are 4 - 20. Values above 20 may decrease efficiency by blocking other activities and slowing down uploads. Number of minutes pre-signed URL is valid (minutes) How long the pre-signed URL can be used. Choose a value that is high enough to enable uploads on large files, and low enough to close the url in a timely manner so it is not a security risk. The recommended value is 30 to 60. Accelerate uploads If you have the accelerated feature in the S3 bucket enabled, check this setting to use the feature to complete downloads and uploads more quickly.   If you enter Yes to use optimized storage, you must also configure a Cross Origin Resource Sharing (CORS) policy for your S3 bucket. The CORS policy enables you to access resources from other domains while you are using the optimized upload settings. To configure the CORS policy, see Setting up FileCloud Managed S3 Storage, Integrate Amazon S3 Storage, Step 2. Note: If you are using Network Folders with S3 storage, if you use server-side encryption with a customer key (SSE-C), optimized upload will fail due to security reasons.
   Disable My Files	If you are only using the "Network Folders" features of FileCloud and don't want to show "My Files", you can enable this checkbox. If there are existing data in "My Files" section, the data will no longer be accessible. Certain functions that depend on My Files will no longer be available.
   User Storage Usage Calculation	When the user storage usage is reported, the shares used by the user can also be counted towards the quota. This can be changed by selecting the appropriate drop-down option.
   Max files uploaded in parallel	Number of files that can be uploaded at the same time when multiple files are uploaded. Default is 3. The recommended number is 3 to 5. Higher values may slow down the upload process and lower system efficiency.
   Chunk upload size	The maximum size in MB for chunks uploaded. Default is 40. If size is set too high, the upload process may be slow down and other operations may be blocked.
   Skip versioning for Files Greater Than	Any file larger than the specified value will not be versioned.
   Email Users Nearing Storage Limit	If this option is enabled then automatic emails with notifications will be sent to users reaching their storage limit.
   Percentage Threshold	Defines at what point the percentage of unused managed storage space is considered low. For example, if the value is set to 20, then storage is considered low if more than 80% of managed storage space is used. When unused storage is less than this value, an automatic email notification is sent to the admin. If the above option, Email Users Nearing Storage Limit is enabled, an automatic email notification is also sent to the user if their available storage falls below the set percentage.

5. Click Save.
6. Click the Policies tab.
7. For each policy that you want to change the default storage settings in:
   1. Click the edit button.
   2. Type the information into the fields as described below:
   3. Click Save.
   4. Assign the policy with relevant storage settings to each user.