Approving files in Android

Users can send files to another user for approval and receive an approve or reject response. The response does not change the file's status; the person who requests approval can take any next action on the file whether it is approved or rejected.

From an Android device, you can check if files have been sent to you for approval and if files you have sent for approval have been approved or rejected. You can approve, reject, or send a comment about a file that has been sent to you for approval, and you can exchange comments with an approver that you have sent a file to.

To check for approve activities on your Android:

Log into the FileCloud app on your Android.
A red dot overlays the menu icon in the upper-left corner to indicate that a file is awaiting your approval.
Tap the menu icon.

The navigation panel opens. A red dot with the number of files awaiting your approval overlays the Actions link.
Tap the Actions link.

The Actions screen opens to the Inbox tab. The Inbox tab shows files waiting for your approval.
From here, you can either approve or reject a file, view details, add a comment, or preview it.
Click the Sent tab to see files that you have sent for approval.
Status is either In review, Rejected, or Approved.
From here, you can preview the file, view details, or add a comment.

To approve or reject a file

In your Android, go to the Actions screen.
In the Inbox, tap the more (triple-dot) icon to the right of a file waiting for approval.

Reject and Approval buttons pop up.
Click one of the buttons.

The file disappears from your inbox. The user who sent the file for approval will receive a notification that it has been acted on, and in their action screen the file appears as approved or rejected:

To view details or comment on a file

You can view details and comment on a file, whether or not it has been acted on yet, in your Inbox or Sent tab. If the file is in your Inbox tab, the details screen also displays Approve and Reject buttons.

In your Android, go to the Actions screen.
Go to the tab where the file appears.
Tap any blank area in the box for the file.

Details of the file open. Comments are treated as actions, so any comment that has already been added appears under Activity.
You may enter a comment into the Write a comment box at the bottom of the screen, and tap Add.
The user who sent the file for approval receives notification of the comment and can open the file and view it
You may also Reject or Approve the file from this screen.

To preview a file

You can preview a file that has been sent for approval, whether or not it has been acted on yet, in your Inbox or Sent tab.

In your Android, go to the Actions screen.
Go to the tab where the file appears.
Tap the filename.

Depending on the file type, FileCloud either opens it immediately for preview or prompts you to choose an application to open it in. For information about how different file types are previewed in Android, see Previewing and Editing Your Files in Android.