Public Share Options for Files

 In the User Portal, you can configure how you share a public file when:

• You first create the share using Share Options - this button is available in the window that opens after you hover over a file and click the Share icon. 
• After you create the share by opening it. The share opens to a window that displays the options.

Share options include:

• Entering a custom share link or share name
• Setting a share expiration date
• Setting a maximum number of times the share can be downloaded
• Disabling email notifications when a change is made to the share
• Requiring a password to access the share

To configure the share link and share options

1. Hover over the file and click the Share icon.
   • If the file is not yet being shared, the Share Link dialog box opens.
     If you want to change the link name to something more memorable or descriptive, click Modify Link.
     The link becomes highlighted, and you can change it.
     
     
     
   • Click Share Options to expand the the dialog box and display share options. (If the file has already been shared, the expanded dialog box opens immediately.)
     
     
     
   • If you change the Sharing Permissions to Allow anyone with link and a password, buttons appear next to the option for copying the link and password and for saving changes you make to the password.
     
     
     

2. View the video below to see how to change each option.
   The following table describes each choice:

   Option	Settings	Description
   Share name	randomly-generated name (default) custom name	Customize the share name if you want it to be descriptive or memorable.
   Expires	Never (default) Expires	By default, this is set to Never. If you set this to Expires, enter a date in the future when this file is no longer shared. When the share expires, the link becomes unusable to users but the file is not removed or changed.
   Max number of  downloads	No Restrictions (default) number	Use this to prevent excessive distribution of the file. No Restrictions - allows any user to download a file an unlimited number of times. Appears as the number 0. This is the default setting. number - specifies the number of times the file may be downloaded.
   Send Email Notifications	Yes (default) No	By default, this is set to Yes. If set to Yes, then an email notification is sent when a file is opened or downloaded for a public share.
   Sharing Permissions	Allow anyone with link (default) Allow anyone with link and a  password Allow Selected Users or Groups	By default, this is set to Allow anyone with link. If you set this to Allow anyone with link and a password, when you share this link through the FileCloud email template, the password is listed. When users click the link to access the share, they are prompted to enter the password. When you select Allow anyone with link and a password,  buttons appear next to the option for copying the link and password and for saving changes you make to the password. The third option, Allow Selected Users or Groups, changes the share to private. See Private Share Options for Files.

   3. To save your changes, click OK.

Share Options Video

Play the following video to see how to set share options.