Private Share Options for Files

 In the User Portal, you can configure how you share a private file when:

• You first create the share using Share Options - this button is available in the window that opens after you hover over a file and click the Share icon. 
• After you create the share by opening it. The share opens to a window that displays the options.

Share options include:

• Entering a custom share name
• Setting a share expiration date
• Disabling email notifications when a change is made to the share

To configure the share link and share options

1. Hover over the file and click the Share icon.
   
   
   • The Share Link dialog box opens. (If the file is not yet being shared, you may share it. See Sharing Files Privately for help.)
   • If you want to change the link name to something more memorable or descriptive, click Modify Link.
     The link becomes highlighted, and you can change it, and then click Save.
     
     
     
   • You are prompted to confirm whether or not you want to send an email to share recipients with the updated link:
     
     Note: If this is the first time you are adding a user to the share, they will receive an email with the link regardless of whether you choose OK or Skip Email.
     
     

2. Change the share options. 
   
   View the video below to see how to change each option.
   The following table describes each choice:

   Option	Settings	Description
   Share name	randomly-generated name (default) custom name	Customize the share name if you want it to be descriptive or memorable.
   Expires	Never (default) Expires	By default, this is set to Never. If you set this to Expires, enter a date in the future when this file is no longer shared. When the share expires, the link becomes unusable to users but the file is not removed or changed.
   Send Email Notifications	Yes (default) No	By default, this is set to Yes. If set to Yes, then an email notification is sent when a file is opened or downloaded for a public share.
   Sharing Permissions	Allow anyone with link (default) Allow anyone with link and a  password Allow Selected Users or Groups	You have set this to the third option, Allow Selected Users or Groups. This changed the share to private.  If you set this to Allow anyone with link or Allow anyone with link and a password, the share becomes public. See Public Share Options for Files.

   To save your changes, click OK.

Private Share Options Video

Play the following video to see how to set share options.