Account Approval
This feature is used to allow Automatic Account Creation by user on clicking the "New Account" button in user UI page.
The Admin can set this mode in the following ways at Settings > Admin tab > Automatic Account Approval:
| Modes | Description |
|---|---|
| 0 - No Automatic Approval, Admin has to approve account | Default. In this mode the account can be created by the user but cannot log in. It requires Admin approval for the user to access the account. |
| 1 - Automatically approved to Full User | This mode allows the user to Create Account and access FileCloud without waiting for Admin 's approval. This mode lets user create account as FULL USER Permission. |
| 2 - Automatically approved to Guest User | This mode also allows the user to Create Account and access FileCloud without waiting for Admin 's approval. This mode lets user create account as GUEST USER Permission only. Later If the Admin wants the user to have Full User Permission It can be managed by the Admin. |
| 3 - Automatically approved to External User | This mode also allows the user to Create account and access FileCloud without waiting for Admin approval. This mode lets user create account as External User only. |
Account Approval on mode '0'
In this mode the user can Create an Account to access FileCloud but cannot Login . To Login it requires Admin's approval, so the system sends a Approval Pending Email to the Admin. Once Admin approves the user and sets the required Permission like Full User or Guest User. The user receives a email of Approval , and can Login and access FileCloud.
Note
- Approval emails will be sent only if the option "Send Approval Pending Emails" is selected in the Admin UI -> Settings -> Admin.
- If "Send Approval Pending Emails" is unchecked, the account creation will not be notified. In this case, new accounts can get approved only when admin user logs in.
- If "Send Approval Pending Emails" is selected, the emails will be sent to mail id set at Admin UI -> Settings -> Email ->"Email Reply to Address"
Account Approval on mode '1'
In this mode, user can Create Account and can access FileCloud. User does not need to wait for approval. The system automatically approves and allows Login.
User is logged in the System as FULL USER in this mode.
Account Approval on mode '2'
In this mode, user can Create Account and can access FileCloud. User does not need to wait for approval. The system automatically approves and allows Login.
User is logged in the system as GUEST USER in this mode. To know more about Guest User check User Access page.
Account Approval on mode '3'
In this mode, user can Create Account and can access FileCloud. User does not need to wait for approval. The system automatically approves and allows Login.
User is logged in the system as EXTERNAL USER in this mode. To know more about External Users check User Access Levels and User Types page.