Better Record Keeping With FileCloud

• FileCloud’s HIPAA file-sharing provides you with a centralized platform for managing, securing, and collaborating on files while conforming to HIPAA.
• HIPAA file sharing uses encryption and access controls to securely transfer protected health information (PHI) and ensure regulatory compliance.

Access files quickly and securely from the exam room, medical office, and everywhere.

Electronic patient security compliance

• To address data breaches, FileCloud’s IT infrastructure protects the privacy of clients and patients. FileCloud offers broad and sophisticated HIPAA file transfer solutions to fulfill compliance needs and retain customer confidence.
• These contain unique metadata with pre-built templates for private data like PII or credit card numbers. The categorization Engine uses this metadata to scan for and apply suitable metadata tags automatically.
• These tags are then picked up by FileCloud’s intelligent DLP, ensuring that any secret information is protected on your FileCloud server.
  

How FileCloud helps to comply with HIPAA to manage patient information

• With FileCloud, you may access your files from any location at any time with a cloud file-sharing option. 
• To enhance procedures and techniques for retrieving crucial patient data and accelerating recovery, digital transformation is essential. To operate efficiently and effectively, your healthcare organization needs cloud content management.
• Any such system must adhere to HIPAA-compliant file-sharing policies and rules. FileCloud allows users to collaborate on, manage, and safely share content, processes, and healthcare data all within a hyper-secure HIPAA-compliant system.
  

Why choose FileCloud as your HIPAA-compliant file transfer solution?

FileCloud provides hyper-security for encryption in transit and at rest, comprehensive activity and audit logs, integration with pre-existing network shares, reporting, user-friendly data leak prevention, device management, a driving app, and robust admin features, including single sign-on Other features includeA browser-based tool for evaluating DICOM medical pictures such as X-rays, CT scans, and ultrasounds.

• A corporate record management system that controls documents throughout the entire document lifespan, from generation and distribution to preservation and destruction. Information that has to be kept as records is identified by the records management system, which manages it throughout the document lifecycle for quick retrieval in support of legal cases or internal operations.

• Workflow automation improves speed and HIPAA-compliant document management and reduces human error by streamlining the workflow of healthcare file sharing.

• Users are given the authority to personalize and manage the material within their purview as necessary while safeguarding e-PHI from unwanted access, thanks to group admin designation and granular permissions for files and folders.

Read more about secure file sharing for healthcare organizations.

Frequently Asked Questions

What are the most way common HIPAA breaches?

Common HIPAA breaches are

• Lack of encryption.
• Getting hacked or accessed.
• Unauthorized access.
• Loss or theft of devices.
• Sharing Information.
• Disposal of e-PHI.
• Accessing e-PHI from unsecured locations.

What are examples of HIPAA violations?

HIPAA breaches include:

• Unauthorized access, use, or disclosure of protected health information (PHI), such as leaving PHI in plain view, sending it to the incorrect person, or providing login credentials to unauthorized users.
• Lack of sufficient precautions, such as not encrypting electronic PHI, not locking paper documents in a cabinet, or leaving a laptop containing PHI unprotected.
• Failure to notify a data breach—covered businesses must report unsecured PHI data breaches to HHS within 60 days of discovery.
• Failure to do a risk analysis – covered organizations must conduct frequent risk evaluations to detect vulnerabilities and risks to PHI confidentiality, integrity, and availability.
• Failure to notify patients of privacy practices—covered organizations must inform patients of their rights and legal obligations regarding PHI.

What is not considered a HIPAA breach?

Human mistake is common, and not all disclosure errors pose a risk to PHI’s confidentiality. Healthcare would be paralyzed if each unauthorized disclosure was considered a security violation. Consequently, the HIPAA privacy regulation permitted these three exclusions to a breach.

1. Unintentional Acquisition, Access, or Use
2. Inadvertent Disclosure to an Authorized Person
3. Inability to Retain PHI