Importance of Record Management
A record is a document or content that an organization needs to keep as evidence for important transactions, activities, or business decisions for regulatory, compliance, and governance purposes. The ISO 15489-1: 2016 standard defines records management as “the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records”.
FileCloud’s Record Management Solution
FileCloud simplifies record management by setting policies for automatic document life cycle management from creation to archival and final disposition. FileCloud offers many flexible policy types, including retention, archival, legal hold and admin hold.
As an administrator, you can create retention policies to automate some of the processing related to protecting files and their folder groupings. This policy-based automation is designed to help secure digital content for compliance, but it can also enhance the management of digital content for other business reasons. Retention policies are created and attached to files and folders. These special policies allow you to define the conditions that enforce a set of restrictions on how each file or folder can be manipulated.
For example, you can create a Retention Policy that disables a user’s ability to delete any of the files and folders named in the policy. Retention policy is a name that can apply to any of these types of policies:Admin Hold, Legal Hold, Archival, Retention and Trash Retention. Retention policy types allow you to: block specific actions on files and folders and specify what happens when the policy expires.
