Secure File Storage, Sharing, and Sync Platform

FileCloud meets specific file sharing requirements for the BFSI vertical (Banking, Finance Services, and Insurance) such as secure file sharing, detailed auditing (who, what, when, where, & how) for data compliance, integration with pre-existing IT infrastructure like Active Directories and NTFS permissions, custom branding, hierarchical retention policies, a content classification engine, data leak prevention, and endpoint backup. The FileCloud solution is compliant with major industry and government regulations, including FINRA, SEC (17A, 31A-2, & 204-2), and Sarbanes-Oxley requirements

Powerful Features and Capabilities:

• Sync files stored in the cloud to user desktops and devices
• Upload, store, and share large files with support for multiple file extensions
• Integration with existing 3rd party business applications via APIs and plugins
• Built-in file creation, document preview, and editing directly in the browser
• Granular folder and role-based permissions for users
• Protection of files stored and transferred by encryption, antivirus scanning, and smart DLP (data loss prevention)
• Authentication options for Active Directory, SAML, Azure Active Directory, etc.
• Audit and custom reports to document file activities and system actions

On-Premises, Cloud, and Hybrid Solution

You can launch FileCloud inside your own infrastructure, so you control your data 100%. Install the FileCloud server and configure it according to your needs and requirements. For companies looking for secure cloud storage and enterprise file sharing while maintaining absolute control over their data, the on premises FileCloud Enterprise Server solution can be self-hosted behind corporate firewalls.

For companies who do not want to manage the IT infrastructure directly, FileCloud Enterprise Online is a great alternative that allows you to select the region in which your data is hosted. The secure, world-class data center infrastructure is designed for up to 99.99% availability, with replication options across regions for disaster recovery. FileCloud Enterprise Online provides fast, secure access, without struggling against latency issues. FileCloud also provides a hybrid option for customers who want the best of both worlds: the full array of security features with on-premises, local hosting along with the flexibility of cloud storage for low-touch data.

Synchronization

Achieving and maintaining real-time data synchronization across systems and applications is difficult yet desirable for BFSI sectors. With FileCloud, it’s possible to synchronize files from existing enterprise file shares for offline access, using a fast and efficient mechanism referred to as real-time syncing.

Sync content across computers, smartphones, and tablets using FileCloud’s secure mobile and desktop clients. FileCloud Drive enables users connected to the internet to preview, edit, and upload documents from wherever they are. All updates are synced continuously with the server, without taking up local storage or compromising security by downloading files locally. FileCloud Sync on the other hand allows users to update and sync files without access to the internet, by creating local copies that periodically sync with the server, with the option to backup Sync files for safekeeping. Let your team access files, data, and information on the go with the best Enterprise File Synchronization and Sharing Solution.

For access on the go using a mobile device, FileCloud is optimized for tablets and smartphones using iOS, Android, Blackberry, or Windows operating systems. A consistent user interface ensures you can easily prepare for that important meeting, check daily reports, and offer comments on documents in progress without needing to pull out your laptop.

Advanced Sharing and Security Settings

Users and admins can take advantage of flexible share link options including public, private, and temporary file sharing, expiring share links, granular folder permissions, file download limits, and much more. You can also set security options to secure public shares with a password and control permissions for browsing, previewing, downloading, and uploading files to a folder.

With an Advanced FileCloud license, you can take advantage of powerful security features for cloud storage and file sharing, including built-in antivirus, malware and ransomware protection, two-factor authentication, 256-bit encryption for data at rest and SSL/TLS protocols for data in transit, and end-to-end backups. Additionally, FileCloud supports SIEM (Security Information and Event Management) integration, empowering you to address security threats through detailed reports. With the flexibility offered by cloud-based SIEM, companies can transition “from an infrastructure-based model to an information-centered model.” With FileCloud, you can rest assured knowing that corporate data is well protected across company servers and employee devices.

Metadata and Content Classification

The term “Metadata” is related to data providing additional information about files and folders available in FileCloud. Administrators can easily define sets of attributes that might be later associated with specific File Objects. Admins can manage metadata attributes, metadata sets, and define permissions. With FileCloud’s innovative Smart Classification system, your custom metadata can be used to automate file tagging and apply retention policies across all your uploaded data. Classification is seamless, as every file is analyzed for sensitive data like PII (Personally Identifiable Information) and financial details, with protective policies applied as needed.

Network Shares and NTFS Permissions

Many organizations have Windows-based network folders that are shared internally with employees. The permissions on these network folders are managed using NTFS rights for various users (usually from an Active Directory). FileCloud can easily integrate Active Directories and carry over NTFS permissions on network folders for user authorization and access. Clients using the self-hosted FileCloud Enterprise Server can authenticate against Active Directory Federation Services (ADFS) and log in to FileCloud using SAML-based Single Sign-on.

Groups and Permissions

FileCloud supports aggregating users into groups, which allows admins to assign file/folder/share permissions to groups rather than applying global or user-specific policies. FileCloud promotes flexibility by supporting group organization across the full range of permissions, including share links, metadata, team and network folder, and NTFS permissions.

Enterprise Record Management

With rising government regulations and legal mandates, sensitive documents and corporate files must be securely managed. FileCloud’s records management platform efficiently manages records throughout their lifecycle, from creation to distribution to deletion. Enterprises regularly process large amounts of information from internal and external sources, such as files, emails, photos, audio recordings, contracts, images, and videos. The records management system is responsible for identifying information to be retained as records, managing these records throughout their lifecycle, and fetching records when required for legal proceedings or internal audits.

Workflow Automation

With the 21.2 release of FileCloud, BFSI sectors can utilize Workflow Automation to handle repetitive file activities. The no-code, drag-and-drop tool makes it easy for anyone to build workflows, which can then be shared across teams. Managers can use the dashboard to track running workflows, and automatic notifications can be sent out to connected users. Use workflow automation to improve forecasting and management processes, speed up account reviews, and simplify checkpoint notifications and approvals. New actions within FileCloud allow users to approve, reject, or add comments to files – the workflow handles the rest. With less tedious, repetitive tasks filling up their days, banking and finance professionals can focus more on productive, innovative work that enhances the customer experience and drives innovation in their industry.

Secure file sharing for banks is critical to safeguarding sensitive financial information, ensuring regulatory compliance and maintaining customer trust. Implementing robust file-sharing protocols involves using advanced encryption methods to protect data both in transit and at rest, thereby preventing unauthorized access and breaches.

By securely managing every piece of data from start to finish, secure file sharing for banks dramatically reduces the risk of unauthorized access and data breaches. Additionally, it supports regulatory compliance and fosters customer trust by ensuring that critical financial details remain private and secure throughout every transaction.

Learn more to explore secure file transfer solutions.