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FileCloud is a hyper-secure cloud storage and file-sharing system, with multiple built-in functionalities to help admins, compliance officers, CIOs, and others in organizations with compliance and security. You can achieve full transparency about data compliance across your organization with FileCloud.
FileCloud enables organizations to run their own GDPR, ITAR, HIPAA, NIST 800-171, and CMMC-compliant enterprise file share, sync, and endpoint backup solution with enterprise-grade security and encryption options.
The FileCloud Compliance Center is a powerful tool that includes tabs for ITAR, GDPR, HIPAA, ITAR, NIST 800-171, and the Saudi Arabian PDPL. It allows admins to automate compliance, removing many of the complicated steps usually involved in adhering to complex requirements.
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Compliance is vital for many companies but can come with obstacles. Standards can vary, depending on which regulation(s) a company is required to follow. However, failure to follow compliance standards can result in severe financial penalties and loss of reputation for businesses.
FileCloud enables organizations to run their own compliant enterprise file share, sync, and endpoint backup solution. Its powerful Compliance Center provides explicit guidance for GDPR, ITAR, HIPAA, PDPL, and NIST 800-171, allowing admins to streamline organizational adherence to regulations, map configurations to requirements, and monitor for compliance breaches.
All these compliance requirements can seem overwhelming, but that’s where FileCloud comes into play. FileCloud has a multi-pronged approach to helping companies and organizations become and remain compliant.
FileCloud is a hyper-secure enterprise file share and sync (EFSS) solution, with fully encrypted data and advanced 256-bit AES encryption for data in transit and at rest. FileCloud also supports compliance with numerous features, such as:
These features ensure that data is viewed and accessed only by those who have permission and help avoid accidental or malicious leakage.
Perhaps the most helpful tool for compliance is FileCloud’s Compliance Center, which summarizes regulatory requirements and matches them to FileCloud configurations via one easy-to-use interface.
The Compliance Center has separate tabs for ITAR, HIPAA, GDPR, NIST 800-171, and PDPL that organize best practices, already-created rules, and notifications in case of violations. Admins can review the requirements listed in a table, along with the settings in FileCloud that help meet the specific requirements.
Admins can view reports on violations to quickly fix issues. They can save and share event logs to meet oversight or audit requirements.
FileCloud’s hyper-security, granular sharing options, and Compliance Center make it easier for companies to achieve and maintain compliance, saving them time and money.
FileCloud offers easy-to-use features that help organizations achieve and maintain GDPR compliance. It provides privacy settings for user content, enabling admins to comply with user requests under privacy legislation for access or deletion of personal data. Discovering and managing sensitive data for compliance purposes is made easy with FileCloud’s pattern search capabilities.
FileCloud provides multiple options to access remote data via browser or clients, such as FileCloud Drive. When requested, companies and organizations can grant any of these access methods to regulators. Regulators can view, download, and print documents from the resources they have access to in their office. Aside from stored files, FileCloud administrator accounts provide access to employee accounts in case of an emergency or an audit.
FileCloud can help you prevent file records from accidental deletion. If a user deletes any sensitive files that should be retained, FileCloud can be configured to send email alerts to administrators or managers. Even if a file is deleted, it is not purged from the system and can be restored by a FileCloud administrator.
All file changes are reflected in an audit trail, with information about who changed the file, how (the device used), where (IP address), and when (timestamp). Audit logs can be searched based on keywords and exported as audit reports for ease of governance.
FileCloud has the most robust data storage, archival, and retrieval settings available, enabling customers or solution providers to create a compliant-ready enterprise file access and sharing solution. With fully customizable settings and role-based access privileges, FileCloud can be configured to meet the needs of organizations of any size in any industry.
FileCloud’s High Availability (HA) architecture helps customers build redundancy across all layers of its infrastructure, ensuring strong protection against data loss. Unlimited versioning helps users and administrators revert to an older version if a file is corrupt or regulators want to view a previous version. FileCloud’s advanced heuristic engine, a proprietary technology, helps identify and prevent ransomware attacks.
Zero Trust File Sharing is a feature unique to FileCloud that allows you to create a zero trust Zip folder with 256-bit AES encryption. The encryption key for your folder is not stored within the FileCloud system and cannot be accessed by anyone without an encryption key. All standard file types are supported by this feature. You can set file access level permissions on the contents of your folder for further security.
Most institutions have a wide variety of records and many types of users, ranging from employees to vendors. Having a comprehensive system that can easily handle a variety of file settings, from View-only to full Manage permission, is crucial in today’s business environment. Granular file and folder permissions are a crucial aspect of FileCloud’s ability to offer enterprises full control over their data.
FileCloud’s retention policies allow admins to control who views, changes, and deletes data, and the timeframe within which action can be taken on files. Often, compliance standards require that data is deleted or kept for a certain amount of time. Retention policies within FileCloud ensure that these requirements can be easily streamlined and automated for guaranteed compliance.
FileCloud’s retention policies include:
To learn more about how retention policies work in FileCloud, check out this blog.
FileCloud has an intuitive Workflow Automation feature, which offers important business efficiencies and ROI. Workflows can automate tedious but necessary administrative tasks, allowing users to focus on more important work.
FileCloud’s no-code, customizable drag-and-drop workflows are easy for anyone to create. Automate tasks like document review, email reminders, signoffs, follow-ups, and more, while also reducing errors, enhancing content collaboration, and increasing productivity.
All running workflows can be reviewed in a convenient dashboard, and reports can be downloaded for audit and oversight purposes.
Compliance can be difficult and complicated. It’s full of complex legalese and requirements that can be hard to understand and implement. Regulatory requirements are constantly changing and evolving, and the need for enterprise adaptation is an ongoing global reality.
That’s why we’ve created white papers explaining common compliance regulations in easy-to-understand language. To find out more about common compliance requirements, check out these white papers: