Streamline Compliance Management with FileCloud

Seamlessly Comply with HIPAA, ITAR, CMMC, GDPR, and NIST 800–171

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FileCloud Safeguards Data Compliance with Ease

Cast-Iron Security

FileCloud is a hyper-secure cloud storage and file-sharing system, with multiple built-in functionalities to help admins, compliance officers, CIOs, and others in organizations with compliance and security. You can achieve full transparency about data compliance across your organization with FileCloud.

Flexible, Compliant Deployment

FileCloud enables organizations to run their own GDPR, ITAR, HIPAA, NIST 800-171, and CMMC-compliant enterprise file share, sync, and endpoint backup solution with enterprise-grade security and encryption options.

Intuitive Compliance Center

The FileCloud Compliance Center is a powerful tool that includes tabs for ITAR, GDPR, HIPAA, ITAR, NIST 800-171, and the Saudi Arabian PDPL. It allows admins to automate compliance, removing many of the complicated steps usually involved in adhering to complex requirements.

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FileCloud Demystifies Compliance Challenges

Compliance is vital for many companies but can come with obstacles. Standards can vary, depending on which regulation(s) a company is required to follow. However, failure to follow compliance standards can result in severe financial penalties and loss of reputation for businesses.

FileCloud enables organizations to run their own compliant enterprise file share, sync, and endpoint backup solution. Its powerful Compliance Center provides explicit guidance for GDPR, ITAR, HIPAA, PDPL, and NIST 800-171, allowing admins to streamline organizational adherence to regulations, map configurations to requirements, and monitor for compliance breaches.

Common Privacy Regulations Simplified

  • GDPR: The General Data Protection Regulation (GDPR) is an EU data privacy law with regulatory requirements that affect anyone who processes the personal data of EU residents. It applies to organizations processing such data, even if they are based outside the EU. Any information must be secured, along with strict rules for consent, processing of data, and consumer requests for data.
  • ITAR: The United States International Traffic in Arms Regulation (ITAR) outlines legal requirements for securing confidential information for companies involved in the manufacture, sale, or distribution of defense-related articles.
  • HIPAA: The Health Insurance Portability and Accountability Act (HIPAA) of 1996 is a federal law that requires certain standards and regulations to be met to prevent sensitive health information from being released without patient consent. Healthcare providers, plans, and clearinghouses, as well as business associates are required to meet these regulations to protect sensitive health information.
  • NIST 800-171: The National Institute of Standards and Technology (NIST) is an agency of the U.S. Department of Commerce. It provides standards and guidelines to ensure the security of information systems. NIST 800-171 consists of guidance on the protection of Controlled Unclassified Information (CUI) in non-federal information systems and organizations. The U.S. government requires federal contractors to comply with the NIST 800-171 security standard to ensure the security of all CUI being handled on behalf of the U.S. government.
  • CMMC: The Cybersecurity Maturity Model Certification (CMMC) is required by the DoD. This certification is designed to improve the protection of CUI and Federal Contract Information (FCI), and it applies to all DoD contractors. CMMC measures an organization’s approach to the protection of FCI and CUI. CUI is any information that requires protection or audit controls according to federal law, regulations, and government policies. FCI is information provided by or generated by the government under a contract to develop or deliver a product or service to the government, but not intended for public release.

All these compliance requirements can seem overwhelming, but that’s where FileCloud comes into play. FileCloud has a multi-pronged approach to helping companies and organizations become and remain compliant.

FileCloud Security

FileCloud is a hyper-secure enterprise file share and sync (EFSS) solution, with fully encrypted data and advanced 256-bit AES encryption for data in transit and at rest. FileCloud also supports compliance with numerous features, such as:

  • Granular file and folder permissions
  • Zero Trust File Sharing®
  • Advanced sharing permissions
  • Retention policies
  • Smart DLP and DRM
  • 2FA and SSO
  • FIPS 140-2, NIST-certified encryption module to encrypt files at rest and in transit
  • Endpoint backup
  • Automatic antivirus scanning and ransomware protection

These features ensure that data is viewed and accessed only by those who have permission and help avoid accidental or malicious leakage.

FileCloud Compliance Center

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Perhaps the most helpful tool for compliance is FileCloud’s Compliance Center, which summarizes regulatory requirements and matches them to FileCloud configurations via one easy-to-use interface.

The Compliance Center has separate tabs for ITAR, HIPAA, GDPR, NIST 800-171, and PDPL that organize best practices, already-created rules, and notifications in case of violations. Admins can review the requirements listed in a table, along with the settings in FileCloud that help meet the specific requirements.

Admins can view reports on violations to quickly fix issues. They can save and share event logs to meet oversight or audit requirements.

FileCloud’s hyper-security, granular sharing options, and Compliance Center make it easier for companies to achieve and maintain compliance, saving them time and money.

Pattern Search

FileCloud offers easy-to-use features that help organizations achieve and maintain GDPR compliance. It provides privacy settings for user content, enabling admins to comply with user requests under privacy legislation for access or deletion of personal data. Discovering and managing sensitive data for compliance purposes is made easy with FileCloud’s pattern search capabilities.

Quick Access to Data

FileCloud provides multiple options to access remote data via browser or clients, such as FileCloud Drive. When requested, companies and organizations can grant any of these access methods to regulators. Regulators can view, download, and print documents from the resources they have access to in their office. Aside from stored files, FileCloud administrator accounts provide access to employee accounts in case of an emergency or an audit.

File Deletion Prevention

FileCloud can help you prevent file records from accidental deletion. If a user deletes any sensitive files that should be retained, FileCloud can be configured to send email alerts to administrators or managers. Even if a file is deleted, it is not purged from the system and can be restored by a FileCloud administrator.

Report and Audit Capabilities

All file changes are reflected in an audit trail, with information about who changed the file, how (the device used), where (IP address), and when (timestamp). Audit logs can be searched based on keywords and exported as audit reports for ease of governance.

Data Retention and Archiving

FileCloud has the most robust data storage, archival, and retrieval settings available, enabling customers or solution providers to create a compliant-ready enterprise file access and sharing solution. With fully customizable settings and role-based access privileges, FileCloud can be configured to meet the needs of organizations of any size in any industry.

Data Loss Prevention

FileCloud’s High Availability (HA) architecture helps customers build redundancy across all layers of its infrastructure, ensuring strong protection against data loss. Unlimited versioning helps users and administrators revert to an older version if a file is corrupt or regulators want to view a previous version. FileCloud’s advanced heuristic engine, a proprietary technology, helps identify and prevent ransomware attacks.

Zero Trust File Sharing

Zero Trust File Sharing is a feature unique to FileCloud that allows you to create a zero trust Zip folder with 256-bit AES encryption. The encryption key for your folder is not stored within the FileCloud system and cannot be accessed by anyone without an encryption key. All standard file types are supported by this feature. You can set file access level permissions on the contents of your folder for further security.

View-Only Access

Most institutions have a wide variety of records and many types of users, ranging from employees to vendors. Having a comprehensive system that can easily handle a variety of file settings, from View-only to full Manage permission, is crucial in today’s business environment. Granular file and folder permissions are a crucial aspect of FileCloud’s ability to offer enterprises full control over their data.

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Retention Policies

FileCloud’s retention policies allow admins to control who views, changes, and deletes data, and the timeframe within which action can be taken on files. Often, compliance standards require that data is deleted or kept for a certain amount of time. Retention policies within FileCloud ensure that these requirements can be easily streamlined and automated for guaranteed compliance.

FileCloud’s retention policies include:

  • Admin Hold
  • Archival
  • Legal Hold
  • Trash Retention
  • Retention

To learn more about how retention policies work in FileCloud, check out this blog.

Workflow Automation

FileCloud has an intuitive Workflow Automation feature, which offers important business efficiencies and ROI. Workflows can automate tedious but necessary administrative tasks, allowing users to focus on more important work.

FileCloud’s no-code, customizable drag-and-drop workflows are easy for anyone to create. Automate tasks like document review, email reminders, signoffs, follow-ups, and more, while also reducing errors, enhancing content collaboration, and increasing productivity.

All running workflows can be reviewed in a convenient dashboard, and reports can be downloaded for audit and oversight purposes.

FileCloud White Papers

Compliance can be difficult and complicated. It’s full of complex legalese and requirements that can be hard to understand and implement. Regulatory requirements are constantly changing and evolving, and the need for enterprise adaptation is an ongoing global reality.

That’s why we’ve created white papers explaining common compliance regulations in easy-to-understand language. To find out more about common compliance requirements, check out these white papers:


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