File Sharing for Lawyers

Secure File Sharing for Law Firms With Filecloud's Encrypted Cloud Storage and File Sharing Solution

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The Most Secure Storage for Lawyers

Safe and Secure Storage

FileCloud has three options available to act as a law firm secure collaboration software – cloud hosting with FileCloud Enterprise Online (via Amazon AWS/AWS GovCloud), self-hosting with FileCloud Enterprise Server (on-premises), or hybrid hosting that includes local storage (HDD, NAS/SAN). FileCloud security features include encryption options, granular permissions, and much more.

Tools for Law Firms

FileCloud helps legal companies work seamlessly across offices by streamlining law firm file sharing. FileCloud’s cloud server for law firms provides an easy, yet intuitive user interface and many team collaboration options. Stay in control by setting up download limits, expiration dates and maintaining attorney-client privilege. FileCloud also offers custom branding for your firm.

Content Management

FileCloud’s client portal for lawyers provides a safe and secure workspace for collaboration between different legal teams. Keep files well organized on your law firm collaboration platform and securely collaborate while reducing IT costs. Maintain content lifecycle with Data Governance and Retention.

FileCloud Received Gartner Peer Insights Customers’ Choice Distinction the fourth consecutive time! 92% of our customers are willing to recommend us.
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What Does Your Law Firm Need in Collaboration Software?

Choosing a secure file sharing option for a law firm could include high-level needs like ease-of-use and security, but it could also include factors that are more specific to your firm and/or practice area (for example: data governance, data leak prevention, digital rights management, and workflows).

  • Does it have encryption options and other security features?
  • Is the platform secure? Ideally, your file sharing platform should run regular security checks.
  • What are the granular permission settings?
  • Does it have the option to add watermarks?
  • Can you share different levels of files (documents/subfolders/entire folders)?
  • How easy is it for your team to use the platform to collaborate?
  • Does the tool provide external client/ partner accounts without charging?
  • Can you quickly and easily change or restrict permissions?
  • Does the file sharing/cloud storage platform fit within your budget?

Client Portal for Lawyers

With FileCloud, you can create a law office electronic filing system within seconds! Only pay for your own staff and gain access to unlimited free client accounts. FileCloud also provides features such as comprehensive audit logs, file-change notifications, and seamless file-sharing features.

FileCloud’s client portal can be hosted anywhere with three hosting options: cloud hosting with FileCloud Enterprise Online via Amazon AWS/AWS GovCloud, self-hosting with FileCloud Enterprise Server (on-premises), or hybrid hosting that includes local storage (HDD, NAS/SAN).

FileCloud provides a powerful file sharing and sync platform for lawyers and enables law firm secure document sharing with clients. FileCloud meets the specific file sharing requirements of law firms such as secure file sharing, advanced file sharing controls (public, private, and temporary shares), document preview, detailed file share auditing (what, when, who, where, and wow), integration with existing file shares and NTFS permissions, data leak prevention, and endpoint protection.

Is the cloud safe for law firms, and can you protect client confidentiality? You can with FileCloud by either self-hosting the data on your servers (on-premises) or running it from our cloud service. Run FileCloud under your custom business domain, streamline document workflows, and improve productivity. FileCloud’s unique capabilities to monitor, prevent, and fix data leaks also help lawyers meet unique security requirements.

Enterprise Record Management

With rising government regulations and legal mandates, sensitive documents and corporate files must be securely managed. FileCloud’s federated records management system efficiently manages records throughout their lifecycle, from creation to distribution to archival/deletion. Enterprises process large amounts of information from various internal and external sources, such as document files, emails, digital documents, photos, audio recordings, contracts, images, and videos. The records management system is responsible for identifying information to be retained as records and managing them throughout their lifecycle, with the ability to fetch records when required for legal proceedings or internal processes.

Watermarks in FileCloud

Watermarks are an important tool that many law firms use. These can be added to documents so law firms can recognize different versions of documents and thus identify if information has been breached or compromised. Administrators can easily add watermarks for all previewed/downloaded files in the FileCloud ecosystem.

This allows law firms and those within the legal industry to share their documents with confidence, as they’ll be able to know who accesses them at any given time.

Digital Rights Management

With FileCloud, you have options beyond watermarks when it comes to your sensitive documents. We understand the need for granular share permissions, but you also have the option to change document permissions even after sharing. You’ll be able to change the read, write, and share permissions after distribution. Even if an unauthorized user gains access, you can remove access immediately. You can also set share permissions to expire so that after a specified amount of time, the file will no longer be available to view, download, or copy.

File Sharing for Lawyers

Powerful Features for Secure File Sharing

Of course, watermarks and sharing permissions are important, but what’s more important is ensuring you don’t have a breach to begin with. This is where secure file sharing comes into play.

You might use features like watermarks or confidentiality statements when you send emails containing important information, but in today’s world, those aren’t enough anymore. In fact, sending emails with sensitive information or documents is an unsecured way of sharing. Even if everything is encrypted on your end, you can’t control encryption on the recipient’s end, which leaves you vulnerable. That’s why using a secure file sharing system like FileCloud is so vital.

FileCloud offers enterprise-level security like 256-bit AES encryption for data at rest and SSL/TLS protocols for data in transit, along with SSO (single sign-on), Active Directory integration, two-factor authentication (2FA), automatic anti-virus scanning of files (when uploaded), and more. You’ll still be able to add watermarks and control document permissions, but you’ll also have the confidence of knowing your clients’ sensitive information is secure from beginning to end.

Custom Branding

FileCloud allows you to create your own branded business portal. Access an array of powerful customization options to build and broadcast your brand among employees, partners, vendors, and customers. You can customize FileCloud with your business logo, login page image, email templates, TOS, and user interface elements.

File Sharing for Lawyers

File Sharing and Storage

With FileCloud, you don’t have to worry about paying for additional storage on top of a file sharing system. You can choose between FileCloud Enterprise Online (hosted by FileCloud) or FileCloud Enterprise Server (hosted in your own servers) and control who has access to your data and sensitive documents. There are also no limits on large file sharing, and all of FileCloud’s solutions are scalable to suit your storage needs. If you’re using FileCloud Enterprise Online, you can still host in your preferred geographical region, on world-class Amazon AWS infrastructure (or Amazon GovCloud for even greater security). This ensures fewer latency issues and can also help comply with data residency requirements.

FileCloud’s Governance and Retention Policies for Law Firms

FileCloud understands the importance of governance for the legal industry. That’s why there are totally customizable classification and retention policies available.

Retention policies allow you to automate certain actions when it comes to managing and organizing your documents. This policy-based automation helps secure your content and gives you total control over the document life cycle. Within the FileCloud system, admins can create policies that restrict how files and folders are deleted or edited, which helps ensure the security of your content. FileCloud’s retention policies are hierarchical, which means you can select the policy that best protects and retains specific types of digital content.

These hierarchical retention policies support document life cycle management for the legal industry. Policies include admin hold, legal hold, retention, trash retention, and archival. Within the FileCloud system, you can apply these retention policies to files and folders and customize policies based on the needs of your business. FileCloud also offers options for smart content classification, custom metadata, and DLP (data loss prevention). Legal industries can use many of these features in different ways: for example, a law firm could create a metadata tag for legal articles or other data. These tags can then be applied using smart classification. Automatically classified files can then be protected by DLP rules that block or permit sharing based on metadata.

FileCloud Makes Work Easier

FileCloud’s Workflow Automation helps users work smarter by providing the ability to build simple to complex workflows that streamline important business processes.

Managers can create and share workflows for everything from simple tasks like signature retrieval to more complex work like contract reviews. This can be especially helpful for those working in the legal industry, as it can automate and speed up tasks like contract and patent approval and new policy review.

File Sharing for Lawyers

Automating tasks is easy with FileCloud’s no-code, drag-and-drop tool that helps build workflows. Managers can even share custom workflows with their teams to help prevent errors and accomplish important objectives. Running workflows can be viewed in a dashboard so you can see work happening in real-time, correct any oversights in automation, and download reports with a click of a button.

Using a secure file sharing system for your law firm is not just important, but necessary. With FileCloud, you can leverage hyper-security, customization, and digital rights management necessary to succeed and keep your data secure.

Drag & Drop File Uploads

Drag & Drop file uploads. Easy to use file request feature and anonymous file uploads support. Upload or sync files directly from mobile phones and tablets. Access documents directly from outlook and office apps (Word, Excel).

Powerful File Sharing Features

Public, private, and password-protected shares with expiration dates. Granular sub folder level permissions. Built-in document preview and view only shares. Share large files with no size limit.

DLP and Device Management

FileCloud’s unique capabilities to monitor, prevent, and fix data leakage assures sensitive financial data is protected across all your devices (Laptops, Desktops, Smartphones and Tablets). In case of a breach, Admins could remotely block or wipe FileCloud data in a Laptop, Smartphones and Tablets.

Metadata Management

Organize documents using powerful custom metadate sets. Flexible, ad-hoc organization of data in minutes. Metadata search allows to find relevant files easily.

Custom Branding

FileCloud document portal can be custom branded with your firm logo, login page image and email templates. You can run the client portal under your own business domain.

File Change Notifications

Get immediate file change notifications and alerts to your email when client uploads or downloads a file from your client portal. Activity streams and notifications keep you updated!

Unlimited, Free Client Access

FileCloud offers free unlimited client accounts for sharing confidential files with clients. You only pay for your employee accounts.

Advanced Audit Capabilities

FileCloud keeps track of complete audit logs (what, when, who, where and how). Detailed share analytics and logs of who uploaded, downloaded, deleted and previewed files from your client portal is available anytime.

Hyper-Security

Get maximum protection from email spoofing and ransomware attacks using FileCloud’s unlimited file versioning and branding capabilities. FileCloud security includes 256-bit AES encryption for data at rest, two-factor authentication, anti-virus scanning, recycle bin and endpoint device protection.

Watermarks

Administrators can easily enable watermarks for all previewed and downloaded files in the FileCloud ecosystem.

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Top Features for Law Firms

FileCloud is a feature-rich solution with robust ROI and low TCO, whether you need an on-premise storage solution or a cloud hosted solution. FileCloud supports workflow management, easy file sharing, granular control, and integration with useful apps, thereby saving law firms time and effort for non-billable activities.

FileCloud helps in creating a secure client portal for your law firm easily.

"We tested about five other solutions like Team Drive, OwnCloud or LeitzCloud. In the End, FileCloud won that battle clearly"

A Secure Dropbox Alternative

Dropbox is a popular file sharing platform among law firms, but Dropbox has seen multiple security breaches in the past and their constantly rising high prices don’t help the small law firms.

Dropbox offers encryption in transit and at rest, but doesn’t offer end-to-end encryption. Dropbox data is not encrypted on servers, and you don’t have complete data control since Dropbox has access to the encryption keys.

FileCloud, on the other hand, offers greater security and control over your data, with robust collaboration tools and better ROI.

“We chose FileCloud because of its ease of setup, price and we can use our own IT infrastructure.”

Secure File Sharing for Lawyers

Legal professionals and law firms face regulations at times that require them to handle confidential data storage and exchange in a secure and compliant way. Additionally, all major companies dealing with law firms expect top security due to exchange of proprietary information, but traditional file sharing ways like email, FTP, VPN, all have security flaws.

FileCloud offers much better, end-to-end encrypted secure file storage and sharing allowing legal professionals to access files from anywhere, and collaborate internally and externally with unlimited client accounts, while maintaining complete control over data and zero chances of data leaks or data loss.

“We liked FileCloud’s pricing, comprehensive feature set and the responsive support.”

Frequently Asked Questions (FAQs)

Do you offer powerful file sharing options – private, temporary and anonymous uploads?
FileCloud offers many powerful file-sharing options. You can share files publicly, privately, and temporarily with options such as password-protected links, view/download, and edit permissions, along with notifications for these permissions. You can also set expiration dates on links, have anonymous file uploads, and remove user access at any time.

Do you offer (what, when, who, how) audit capabilities?
FileCloud understands how important audit capabilities are, especially within the legal industry. That’s why we have advanced audit log systems (including what, when, who, where, and how). Access in-depth share details and logs of file actions including uploads, downloads, deleted, and previewed files. These logs are available for you anytime.

Can FileCloud be self-hosted?
FileCloud can be self-hosted. We understand the importance of complete customization while keeping your files secure on your own servers. That’s why you have the option to host behind your own secure firewall, or on storage services like Amazon Web Services, Microsoft Azure, Windows, and Linux.

Can FileCloud be custom-branded?
We understand how important it is for companies to maintain their branding across platforms and applications. FileCloud offers customization options that help build and grow your brand. Admin can customize the login page image, logos, templates, and more. FileCloud can also be branded using your own domain name.

Does FileCloud offer free, unlimited guest accounts? How much I save?
FileCloud offers unlimited and free guest (user) accounts that do not count toward your overall user licenses. These users can view, upload, and download content that has been shared (with a complete audit trail available). FileCloud offers robust ROI, with the potential to save hundreds of thousands of dollars a year.

Can FileCloud Enterprise Online be hosted in a preferred, geographical region?
Yes, FileCloud Enterprise Online can be hosted in your preferred geographical region on world-class Amazon AWS infrastructure (or Amazon GovCloud). This ensures fewer latency issues and can also help comply with data residency requirements.

Do you support legal hold?
Yes, FileCloud does support legal hold, along with other hierarchical retention policies such as admin hold and archival. FileCloud’s Legal Hold policy helps automate retention, preventing any designated file from being moved, changed, or deleted. You can set an indefinite legal hold or specify an expiration date for the policy.

Does FileCloud offer DRM capabilities for sensitive legal documents?
We understand the importance of you having complete control over your data, which is why FileCloud offers DRM capabilities. You can restrict sharing, prevent screenshots and copying of data, and revoke a recipient’s access to data. Your DRM files are protected with AES-certified 256-bit encryption and SSL/TLS protocols.

Does it offer 2FA?
Yes, FileCloud offers 2FA (two-factor authentication). Your admin can set up 2FA in the admin portal, so users are required to enter an additional code to log in. Admins can set up different ways users can receive the code, including email, Google Authenticator, Duo Security, or a text message.

Does it offer retention and archival?
Yes, FileCloud offers many different retention policy types, including legal hold, admin hold, trash retention, and archival. Retention policies are created by your admin and attached to files and folders. Archival helps you move and store old content over the long-term, with no deletion allowed until a specified time.

Worldwide

FileCloud
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Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584

Europe

FileCloud Technologies Limited
Hamilton House 2,
Limerick, Ireland

EMEA

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(+33) 977 215 403