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FileCloud’s compliance center helps ensure that complicated regulations are connected to FileCloud’s security options and best practices, with a separate tab for HIPAA to help ensure that your admins or compliance officers have visibility over infractions, changes, and recommendations.
As a HIPAA compliant client collaboration tool, FileCloud facilitates large file support, so users can easily store, preview, and share medical files like X-rays, CT scans, ultrasounds, and MRIs in DICOM (.dcm) format. FileCloud also provides Resumable Uploads, so in the case of a lost connection, large file uploads are not lost, just paused.
Powerful encryption secures data at rest and in transit. Automatic anti-virus protection scans all uploaded files. Smart DLP and other enhanced security protocols ensure patient and client privacy.
FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!
92% of our customers would recommend us to a friend.
As soon as patients and clients provide you with private health information, that data becomes your responsibility. Yet due to the collaborative nature of healthcare, especially with the intersection with insurance claim filing, sharing these files is essential to your completing your work and meeting the patient’s needs.
HIPAA (Health Insurance Portability and Accountability Act of 1996) is a federal statute mandating the adherence to specific guidelines and rules aimed at safeguarding confidential medical data from unauthorized disclosure in the absence of patient approval. Healthcare entities, insurers, data processing entities, and their business partners must comply with these standards to ensure the security of confidential health information. Additionally, electronic health information (e-HPI) is also subject to the protective provisions of HIPAA.
Digital business processes are crucial for healthcare teams because they provide the right data where you need it, when you need it. FileCloud’s HIPAA file sharing mechanisms gives you a single platform to manage, secure, and collaborate on all your content and processes while adhering to industry standards such as HIPAA. Have fast and secure access to files from the exam room to the medical office and everywhere in between.
The Compliance Center is a powerful tool for compliance and IT managers. This interface, specifically the HIPAA tab, clarifies and connects complex HIPAA requirements with actionable policies and settings within FileCloud, allowing managers to see whether or not compliance regulations are met and fix any issues easily.
Compliance requirements are listed in a table, along with FileCloud settings that address the requirement. The “Status” column confirms compliance or depicts the number of violations. The “Actions” column connects users with information and editing options.
Admins control which rules in the configuration to activate.
Already have a solution in place for a requirement outside your FileCloud environment? No problem – simply bypass the rule in the “Actions” column.
With increasing data breaches, your IT infrastructure must be able to protect the privacy of clients and patients.
FileCloud provides extensive and powerful HIPAA file transfer features to help support compliance requirements and maintain client trust. These include custom metadata with templates for confidential information like PII or credit card numbers. The Content Classification Engine uses this metadata to automatically scan and apply relevant metadata tags. These tags are then picked up by FileCloud’s smart DLP to ensure any confidential information is kept secure on your FileCloud server.
FileCloud supports HIPAA compliance by providing advanced encryption in-transit and at-rest, detailed activity and audit logs, integration with existing network shares, powerful admin tools like reporting, user-friendly data leak prevention, device management, a drive app, and single sign-on capabilities. Additional features include:
Public, private, and password-protected shares give you control over what you share and how. Shares can also be sent with expiration dates or download limits. Revoke access at any time or adjust share permissions. Granular subfolder-level permissions provide flexibility when working in Team Folders.
FileCloud supports a variety of common and specialized file types, including DICOM medical images. Preview files directly in your browser desktop application, or Sync/Drive client. You can also adjust file preview access through global, group, or user-based permission policies.
FileCloud keeps track of complete audit logs (what, when, who, where, and how). Detailed share analytics and records of who uploaded, downloaded, deleted, and previewed files from your client portal are available anytime. Logs can be easily exported in CSV files for review.
Get maximum protection from email spoofing and ransomware attacks using FileCloud’s built-in protection. Security includes 256-bit AES SSL encryption for data at-rest and SSL/TLS protocols for data in-transit, two-factor authentication, anti-virus scanning, malware detection, and remote wipe capabilities.
FileCloud hierarchical retention policies can help prevent accidental file deletion. If any sensitive file is deleted, the system can send email alerts to administrators and supervisors. Deleted files remain in the system, and administrators can restore the files.
FileCloud’s High Availability architecture ensures strong protection against lost access to records. Unlimited file versioning helps revert data to older versions if needed. FileCloud’s advanced heuristic engine, a proprietary technology, helps identify and prevent ransomware attacks.
FileCloud can enforce various access levels, from full to ‘view only’ access, which enables users to view files but not download. This system is ideal when coordinating with external vendors, consultants, and insurance companies while handling confidential information.
Secure HIPAA-compliant Mobility
Allow doctors to have instant access to critical documents while protecting their patients’ Protected Health Information (PHI).
Easily Obtain Forms & Consent
Patients can upload and download forms using their mobile devices. FileCloud’s workflow automation streamlines file sharing for healthcare by automating document processes so patient communications and intake can be streamlined.
Improve Care Coordination
Centralize departmental resources and allow care teams to coordinate patient care and DICOM studies to achieve better quality outcomes.
Easily collaborate with other academic medical centers and departments to conduct research.
Deliver Patient Education
Encourage patient-focused guidelines and educational content, including videos and rich media.
FileCloud can enable the digital transformation of your organization by providing instant access to critical information whenever it is needed, across any device or network.
FileCloud provides health care organizations complete control over files and folders with real-time visibility of all user activities.
Administrators can add or deactivate user accounts and easily re-assign and restrict permissions for any folder. FileCloud also provides administrators with a rich set of features to monitor file-sharing and history.
Employees don’t always have online access to their files, but saving critical company data such as lab results on personal laptops or mobile devices can lead to serious security issues. FileCloud addresses all your organization’s access and sharing needs through our sync and drive solutions.
HIPAA compliance rules protect patient privacy. There are three types of rules:
HIPAA Protects Specific Types of ePHI:
HIPAA requirements protect ePHI in several ways:
"Having self-hosted large file sharing has been a real benefit for us for control and security on our terms. The FileCloud user interface is simple and completely web based for full functionality, which is a nice change from the most popular cloud based file sharing tools. Having sole control over our shared files and arbitrarily large disk space for those files, limited only by what a VM can be provisioned with, is a very good business result."
"Our primary goal was to share while keeping the data onsite."
"The fact that we can host our own solution like dropbox on our servers under our control is what makes this solution so great."
“Easy integration of FileCloud with our existing network drive structure was superb”
"All stakeholders in our project, including architects, developers, administrators, and testers, seek to be able to send large documents via email links with ease. The best Active Directory-integrated file sharing platform FileCloud had emerged in that need. The performance of the VM is excellent, and we can allocate as much storage as we like with NO additional costs."
“We chose FileCloud because of its ease of setup, price and we can use our own IT infrastructure.”