Powerful HIPAA Compliant File Sharing
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for Hospitals and Healthcare Organizations
Secure and Simple HIPAA Compliance
HIPAA Supported File Sharing
FileCloud supports HIPAA-compliant access to patient health records with features like desktop, browser, and mobile access, detailed activity logs, smart Data Leak Protection, and Records Management.
Built-in DICOM Image Preview
With large file support, users can easily store, preview, and share medical files like X-rays, CT scans, ultrasounds, and MRIs in DICOM (.dcm) format.
HIPAA Compliant Security
Powerful encryption secures data at rest and in transit. Automatic anti-virus protection scans all uploaded files. DLP and other enhanced security protocols ensure patient and client privacy.
The Importance of Secure File Transfer for Health Care Professionals
As soon as patients and clients provide you with private health information, that data becomes your responsibility. Yet due to the collaborative nature of healthcare, especially the intersection with insurance claim filing, sharing these files is essential to your completing your work and meeting the patient’s needs. How do you maintain patient privacy and data security while also streamlining critical healthcare processes?
Achieve Better Patient Outcomes with FileCloud
Digital business processes are crucial for healthcare teams because they provide the right data where you need it, when you need it. FileCloud gives you a single platform to manage, secure, and collaborate on all your content and processes while adhering to industry standards such as HIPAA and GDPR. Have fast and secure access to files from the exam room and medical office and everywhere in between.
Secure Electronic Medical Record Compliance
With increasing data breaches, your IT infrastructure must be able to protect the privacy of clients and patients. HIPAA compliance rules apply to health care institutions and any providers who store and transmit health information electronically. FileCloud provides extensive and powerful features to help support compliance requirements and maintain client trust. These include custom metadata with templates for confidential information like PII or credit card numbers. The Classification Classification Engine uses this metadata to automatically scan and apply relevant metadata tags. These tags are then picked up by FileCloud’s smart DLP to ensure any confidential information is kept secure on your FileCloud server.
What is protected under HIPAA compliant document sharing?
HIPAA coverage rules protect individually identifiable information known as ePHI (Electronic Protected Health Information), or individually identifiable information created, received, maintained, or transmitted electronically. It does not apply to ePHI transmitted in writing or orally. See how FileCloud can help you meet HIPAA requirements.
Why FileCloud is the Best HIPAA Compliant File Sharing Solution
FileCloud supports HIPAA compliance by providing advanced encryption in-transit and at-rest, detailed activity and audit logs, integration with existing network shares, powerful admin tools like reporting, user-friendly data leak prevention, device management, a drive app, and single sign-on capabilities. Additional features include:
- A built-in tool for previewing DICOM medical images like X-rays, CT scans, and ultrasounds directly in your browser.
- An enterprise record management system efficiently manages records throughout the document lifecycle, from creation and distribution through archival and deletion. The records management system identifies information to be retained as records, and manages it throughout the document lifecycle for easy retrieval in support of legal proceedings or internal processes.
- Workflow automation to streamline processing of healthcare documents, improving performance and reducing human error.
- Granular permissions for files and folders and designation of users as Group Admins help reduce the administrative load on system admins; users are empowered to customize and manage information under their purview as needed, all while protecting ePHI from unauthorized access.
Secure File Sharing at Affordable Prices
On-premises or cloud file sharing platforms can be expensive, but it is essential to have a secure way to share important documents in the healthcare industry. FileCloud provides enterprise-level security and compliance with different solutions to best match your file sharing needs: FileCloud Server for on-premises set-ups, FileCloud Online hosting via Amazon AWS/AWS GovCloud, or hybrid cloud hosting that includes local storage (HDD, NAS/SAN).
Compare Prices for Major Service Providers of Secure, HIPAA-Compliant File Sharing
|HIPAA Compliant File Share Solution||Per user/month*||Total Cost (100 users, 1 year)|
|Dropbox for Business||~$12.50||$15,000|
*Pricing updated November 2021
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Powerful File Sharing Features
Public, private, and password-protected shares give you control over what you share and how. Shares can also be sent with expiration dates or download limits. Revoke access at any time or adjust share permissions. Granular subfolder-level permissions provide flexibility when working in Team Folders.
Built-in Document Preview
FileCloud supports a variety of common and specialized file types, including DICOM medical images. Preview files directly in your browser desktop application, or Sync/Drive client. You can also adjust file preview access through global, group, or user-based permission policies.
Faster Access to Data
FileCloud provides easy access to remote data via browser or FileCloud clients, such as FileCloud Drive and Sync. Users can grant access when requested by authorized organizations, and regulators can view, download, and print documents.
Advanced Audit Capabilities
FileCloud keeps track of complete audit logs (what, when, who, where, and how). Detailed share analytics and records of who uploaded, downloaded, deleted, and previewed files from your client portal are available anytime. Logs can be easily exported for easy review into CSV files.
Get maximum protection from email spoofing and ransomware attacks using FileCloud’s built-in protection. Security includes 256-bit AES SSL encryption for data at-rest and SSL/TLS protocols for data in-transit, two-factor authentication, anti-virus scanning, malware detection, and remote wipe capabilities.
Prevent File Deletion
FileCloud hierarchical retention policies can help prevent accidental file deletion. If any sensitive file is deleted, the system can send email alerts to administrators and supervisors. Deleted files remain in the system, and administrators can restore the files.
Data Loss Prevention
FileCloud’s High Availability architecture ensures strong protection against lost access to records. Unlimited file versioning helps revert data to older versions if needed. FileCloud’s advanced heuristic engine, a proprietary technology, helps identify and prevent ransomware attacks.
FileCloud can enforce various access levels, from full to ‘view only’ access, which enables users to view files but not download. This system is ideal when coordinating with external vendors, consultants, and insurance companies while handling confidential information.
FileCloud is Built for Healthcare
Secure HIPAA-compliant Mobility
Allow doctors to have instant access to critical documents while protecting their patients’ Protected Health Information (PHI).
Easily Obtain Forms & Consent
Patients can upload and download forms using their mobile devices. FileCloud’s workflow automation can automate document processes so patient communications and intake can be streamlined.
Improve Care Coordination
Centralize departmental resources and allow care teams to coordinate patient care and DICOM studies to achieve better quality outcomes.
Improve Management of Second Opinions
Patients can be empowered to securely and quickly get second opinions from outside doctors.
Easily collaborate with other academic medical centers and departments to conduct research.
Deliver Patient Education
Encourage patient-focused guidelines and educational content, including videos and rich media.
“Our primary goal was to share while keeping the data onsite”
Simplify Your Digital Transformation
FileCloud can enable the digital transformation of your organization by providing instant access to critical information whenever it is needed, across any device or network.
- Adhere to HIPAA compliance standards
- Prevent ePHI theft
- Experience a seamless and consistent experience across all devices
FileCloud provides health care organizations complete control over files and folders with real-time visibility of all user activities.
Administrators can add or deactivate user accounts and easily re-assign and restrict permissions for any folder. FileCloud also provides administrators with a rich set of features to monitor file-sharing and history.
Employees don’t always have online access to their files, but saving critical company data such as lab results on personal laptops or mobile devices can lead to serious security issues. FileCloud addresses all your organization’s access and sharing needs through our sync and drive solutions.
“Easy integration of FileCloud with our existing network drive structure was superb”
Summary of HIPAA Compliance Rules
HIPAA compliance rules protect patient privacy. There are three types of rules:
- Privacy Rules – define the type of information that must be kept private by categorizing it as “Protected Health Information,” (PHI)
- Security Rules – require administrative, physical, and technical safeguards to address the confidentiality, integrity, and availability of ePHI
- Breach Rules – require breaches of unsecured PHI to be notified to HHS, affected individuals, and, in some cases, the media.
HIPAA Protects Specific Types of ePHI:
- Patient names; Names of relatives
- Geographic subdivisions (smaller than state)
- Telephone numbers
- Full Face Photos or Videos
- Fax numbers
- Social Security numbers
- IP address numbers
- Biometric identifiers
- E-mail addresses
- Device identifiers and serial numbers
- Medical Record Numbers
- any other unique identifier number
HIPAA requirements protect ePHI in several ways:
- Limits who may use or disclose PHI
- Limits the purposes for which PHI may be used or disclosed
- Limits the amount of information that may be used or disclosed (Minimum necessary rule)
- Requires use of safeguards over how PHI is used, stored, and disclosed
“We chose FileCloud because of its ease of setup, price and we can use our own IT infrastructure.”