FileCloud’s Workflow Automation helps cut down on manual work by allowing educators to automate tedious but important administrative tasks like requests for signatures, approvals for grants and budgets, and maintenance requests. Its intuitive, no-code design enables educators to set up workflows for repetitive, tedious tasks, saving time and energy.
Everything you upload or share can be accessed on the go from any device using FileCloud’s cloud-based file sharing system. Files are synced automatically, so any updates are reflected in the most recent document in the system. FileCloud gives faculty and administrators the freedom to connect securely from any device at any time.
Secure file sharing solutions are vital in educational environments today. FileCloud offers a protected solution that fits any infrastructure. It is compliant with the Higher Education Community Vendor Assessment Toolkit (HECVAT). This is the framework used in U.S. higher education to assess security and privacy capabilities of third-party and cloud service providers.
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Educators often find themselves buried under paperwork for tedious but necessary administrative tasks like requests for grants, curriculum approvals, and budget signoffs. With FileCloud’s Workflow Automation, educators can now automate these tasks, saving time and money once FileCloud has been deployed.
FileCloud allows anyone—from teachers to school boards—to create workflows for their administrative tasks. This allows educators to stop chasing down signatures, giving them more time to focus on what really matters.
FileCloud’s workflows are easy to create with a no-code, drag-and-drop design.
All running workflows can be seen in a dashboard so that educators and administrators can easily view all created workflows and address any errors or stopgaps.
Workflow Automation helps educators get back on track—and stay that way.
Universities want a secure solution to share files with students, staff, and external vendors using their custom brand.
FileCloud allows you to quickly and securely share files with fellow students, faculty, and administrators as an on-premises network of schools. FileCloud also lets you completely customize your system with a personalized login screen, domain, and logo, which creates trust among staff and students and encourages widespread adoption.
With massive amounts of student reports, financial records, academic information, and lecture schedules, IT solutions need to be able to store and share data securely. FileCloud helps educators maneuver these large files with peace of mind, knowing that sensitive information is protected.
You can also use FileCloud to create your own private document sharing portal, which you can use to securely share education and media files with administrators, school boards, and even students, with unlimited and free guest accounts. In addition, FileCloud allows you to set granular permissions on file shares, providing an extra layer of security for sensitive institutional data.
Run FileCloud wherever you want: on-premises or over the cloud. Gain total control over where data is stored and how it is shared. If you host FileCloud on-premises, you can also integrate easily with your existing AD, file shares, and NTFS file permissions.
FileCloud’s unique capabilities to monitor, prevent, and fix data leakage ensure that sensitive and private data is protected across all your devices (laptops, desktops, smartphones, and tablets). In case of a breach, or a lost or stolen device, admins can remotely wipe FileCloud data from any connected device.
Features include public, private, and password-protected shares with expiration dates, as well as granular subfolder level permissions. You can also use built-in document preview and set view-only shares. Share large files with no size limits for easy file sharing.
FileCloud offers easy integration with existing corporate IT systems (AD, NTFS File permissions, Network Shares, ADFS, and NTLM SSO). You can also integrate with many of your favorite productivity apps, including Microsoft Teams and Office, OnlyOffice, and more.
With FileCloud, you can take the manual work out of content classification for compliance. With the help of AI, FileCloud scans your content and tags files with metadata, identifying sensitive data such as PII and PHI. In turn, this triggers the appropriate policies for the data type. You can use AI to simplify this process, vastly speeding up your adherence to complex compliance requirements.
The FileCloud UI can be customized to reflect your institution’s branding to enhance consistency and recognition. You can run FileCloud on your own custom domain with a branded icon, use your own logo and graphics, change theme colors for login portals, add links to the user navigation menu, use localization features, and much more.
FileCloud supports complete audit logs (what, when, who, where, and how). Detailed share analytics and logs of who uploaded, downloaded, deleted, and previewed files from your client portal are available any time for review or export. FileCloud simplifies auditing and tracking.
FileCloud offers industry-leading security measures, such as a user-friendly Compliance Center with intuitive templates for ITAR, GDPR, HIPAA, NIST 800-171, and the Saudi PDPL. It also has AES SSL encryption, PII search, 2FA authentication, access controls, policy management, and detailed auditing.
Using Workflow Automation saves you time and money. Instead of being buried under mountains of paperwork, educators can now automate administrative tasks. No more missed deadlines or forgotten signatures. It allows educators to focus on what’s important—educating—while ensuring administrative tasks still get done.
It’s easy to create a document portal within FileCloud’s secure system. This portal can be used to securely share important files with school boards, administrators, educators, and even students. These portals can be custom branded with images, logos, and a branded URL for brand continuity. They also don’t cost anything extra, as FileCloud allows unlimited, free guest accounts.
A secure document sharing portal enables encrypted file exchanges with strict access controls, ensuring data privacy and compliance. It protects sensitive information from unauthorized access.
If there’s one thing educators don’t need, it’s a complicated new computer system to learn. While FileCloud has a lot of features available within its system, its designed to be easy-to-use and quick to learn. With drag-and-drop features for documents and workflows, a simple UI, and integrations with current tools, FileCloud offers an intuitive system that anyone can begin using within minutes.
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