Data Governance and Retention

Delivering Control and Compliance Within FileCloud!

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Data Governance and Retention - FileCloud

Data Governance

Data Governance forms the core of cloud content management within FileCloud. Not complying with governance directives can result in penalties and deliver a blow to your business reputation. To make it easy for our clients, FileCloud simplifies data governance by setting and implementing policies related to document life cycle management such as document retention and archive.

Data Retention Policies

FileCloud offers data control to the users to comply with the global policy. Retention policy allows administrators to automate processes related to data protection and help secure and manage digital content. FileCloud data retention policies deal with control, compliance and data retention in the cloud ecosystem.

Auditing and Global Compliance

FileCloud offers various administrative features to maintain user control over data such as file analytics and reports, role-based access to system administrators, device management to manage all connected devices to maintain audit trails. These all cover the auditing aspect of data management to meet global compliance such as HIPAA, FINRA, FIPS 140-2 and GDPR.

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FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!

92% of our customers would recommend us to a friend.

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Data Governance at the Core at FileCloud

Data Governance and protection are fundamental components of a secure cloud management system. Government regulations, compliance and enterprise information system needs to maintain records of the user activities for audit purposes. FileCloud’s intensive and detailed audit trail logs, connected devices inventory and access logs comes with all the information that can satisfy any data compliance needs. FileCloud satisfies all the global data governance compliance such as HIPAA, FINRA, FIPS 140-2 and EU Data policy.

Data Governance and Protection:

Increasing cyber threats make business data vulnerable to losses as well as data leakages. FileCloud data governance and protection policies allow administrators to strictly formulate policies to freeze digital content, prevent data from being deleted or updated. Software systems such as Security event and incident management (SIEM), e-discovery and REST API’s can integrate easily with the FileCloud cloud storage and provide additional device and data management functionality.

Data Privacy:

FileCloud offers protection against data loss and data leakages by providing the latest security infrastructure to cloud storage. FileCloud provides end to end encryption for uploading data, AES 256 bit encryption and SSL/TLS secure tunnel for data transfer. Additional security measures include two-factor authentication, antivirus scanning, and ransomware protection. FileCloud’s remote wipe or block feature can be used to completely delete user data in case the device gets lost or stolen to prevent unauthorized access to the user account.

FileCloud’s Data Governance and Retention Policies Safeguard Enterprise Data Against Breach.

Auditing: Admin dashboard has an audit option to view user activity logs. Complete information logs are kept such as details of the action on files, time stamps, name of the user accessing the files, and details of the devices on which data is getting accessed.

Endpoint Device Management: Endpoint device management provides an inventory of all the devices connected to the FileCloud system such as computers, laptops, and smartphones. Administrators can remote wipe and block data on any connected device.

Data Governance: Data Governance provides a new approach to manage content securely and make content available universally. FileCloud’s data governance strategies the processes regarding data retention and archiving.

Retention policies: FileCloud’s retention policies help in automating some processes to meet the global standards and compliance dealing with data retention across the globe. Retention policies help in providing security and privacy to your data. The retention policies are helpful against trade issues, copyright infringement, employee’s lawsuits, and consumer complaints.

Outlook and MS Office Add-ons: Now, automatically upload large files attachments to FileCloud and send a share link using the Microsoft Outlook integration. Also, save, and edit documents directly from Excel, Word or making use of MS office online server for editing documents.

Keep Sensitive Business Files Secure

Share business files and confidential documents with password-protected links, set view, download, edit permissions, set expiry dates on shared links or delete them anytime so that files are shared with who you want and when you want.

Powerful Tools for Sharing

FileCloud provides tools for secure file sharing like, virtual drive , client portal, custom upload form, selective sync, endpoint backup, federated search to support e-discovery and GDPR compliance.

File Sharing & Multi Device Access

FileCloud can provide access to files within the enterprise, through mobile, desktop and mobile app that are simple to use. By connecting FileCloud to existing storage in the enterprise, such as Amazon S3 or Windows network drives, FileCloud can operate as a single access point to files across the enterprise.

Office Online Integration

FileCloud is integrated with Office Online out of the box. Users can easily preview, edit and store MS office files (word, excel, powerpoint ) from the browser.

Powerful Admin Capabilities

Admin has useful features like device dashboard, detailed audit log, advanced reports and much more. Admin can control user groups, control file/folder access and assign permissions, restrictions whenever required

Unlimited External Accounts

FileCloud offers free client / partner accounts for clients, external vendors and partners. Limited user accounts are free and do not count towards your user license limit. Offers significant cost savings for you.

Hybrid Cloud Solution

Get the benefits of both on-premises as well as the public cloud. Low latency, local file access when you are in office and seamless remote access from the cloud if you are outside.

Available on Azure Marketplace

Pre-built FileCloud VMs are available on Azure Marketplace. Deploy it in seconds. FileCloud also offers integration with Azure AD and Azure Files.


Get maximum protection from email spoofing and ransomware attacks using FileCloud’s unlimited file versioning and branding capabilities. FileCloud security includes 256-bit AES encryption for data at rest, SSL/TLS protocols for data in transit, two-factor authentication (2FA), anti-virus scanning, recycle bin, and endpoint device protection.

HIPAA Compliant File Sharing

Powerful file sharing platform for hospitals and healthcare organizations. FileCloud supports HIPAA compliance by providing encryption in transit and at rest, detailed activity logs (what, when, who, where and how), integration with existing network shares, powerful admin tools and reporting, data leak prevention, device management, drive app and single sign-on capabilities.

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FileCloud Security Features

Take a look at major security options within FileCloud.

  • AES and SSL/TLS encryption for data at rest and in transit
  • Active directory integration
  • Two-factor authentication(2FA)
  • Single Sign-on (SSO)
  • Granular user and file sharing permissions
  • Client application security policies
  • Automatic anti-virus scanning of files
  • Unlimited file versioning
  • File locking
  • Endpoint device protection
  • Comprehensive audit trail
  • GDPR, HIPAA, FIPS 140-2, ITAR+ compliance support

With FileCloud, you can be rest assured that your corporate data is well protected in your servers and employee devices.


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Austin TX 78750, USA

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Limerick, Ireland

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