Enterprise Electronic Document Management

Improve your enterprise document management

Granular Folder Permissions

Granular rights management for folders is available in FileCloud. enables management of access rights at the level of each folder and subfolder by organizations. By granting specific rights at the folder level, the administrator may guarantee that each user has the proper amount of access.

Data Retention

The use of FileCloud’s data retention strategy provides administrators with the ability to streamline content protection and management through automated policies. This helps to maintain compliance and mitigate legal risks associated with trademark infringement, employee lawsuits, and consumer complaints.

Enterprise Record Management

FileCloud’s record management system securely handles sensitive corporate files and documents, from creation to deletion. It efficiently manages large amounts of information, including emails, documents, images, and videos. The system identifies records to be retained, manages their lifecycle and makes them accessible for legal proceedings or internal processes, helping organizations comply with regulations and mandates.

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FileCloud is an electronic document management system that benefits organizations in storing, managing, organizing, sharing, indexing, and tracking documents. It is especially helpful for large organizations with unstructured content. Our aim is to provide a comprehensive enterprise document management solution that helps organizations store, share, and manage their digital documents and records securely and efficiently.

What is the meaning of enterprise electronic document management?

Enterprise electronic document management (EDM) refers to the systems and practices used by organizations to create, store, share, and manage digital documents in a structured, efficient, and secure manner. EDM can help improve productivity, reduce errors, improve compliance, and facilitate collaboration.

Why is enterprise electronic document management useful?

There are many industry has many advantages of electronic document management systems (EDMS) offering a range of benefits, including:

Improved efficiency and productivity: EDMS can streamline processes related to document creation, review, approval, and distribution, helping to save time and reduce the risk of errors. FileCloud allows enterprise for quick and easy access to important business documents, reducing the time and effort spent searching for files.

Better collaboration: EDMS can facilitate collaboration among team members by allowing them to access and edit the same documents from any location.

Enhanced security: Electronic Document Management Systems can provide multiple layers of security, such as encryption, user authentication, and access controls, to protect documents, data, and policy. FileCloud offer all such advanced security features to protect sensitive business information. This includes user permissions, data encryption, and secure document sharing.

Enhanced compliance: EDMS can help organizations meet regulatory requirements by providing a secure and auditable system for managing documents. By using FieCloud’s compliance center enterprise can ensure that they are meeting the regulations and laws related to document storage and access.

Reduced physical storage needs: EDMS can help organizations reduce the need for physical storage space by storing documents electronically. FileCloud provides cloud based document storage, document scanning , retrieval , mobile access,etc facility to manage the storage.

Advanced File Versioning and Sharing

FileCloud allows users to share files with specific expiration dates and to control access at a granular folder level. Additionally, it can automatically keep multiple file versions, depending on the system administrator’s preferences.

Enterprise Content Classification

FileCloud offers tools to manage document metadata, including creating custom tags or sets of standard tags and a content classification engine that automatically classifies documents based on defined rules.

Workflow Automation

With FileCloud’s drag-and-drop, no-code workflows, anybody can easily automate procedures like document reviews, email reminders, signoffs, follow-ups, and more. For audit and oversight purposes, reports may be downloaded, and they may be used to review all currently running workflows in a user-friendly dashboard.

Governance of Data

FileCloud’s Data Governance policy management provides secure content management through a cloud-based solution. Admins can manage document lifecycle with ease through the administrator dashboard. The Governance Dashboard shows alerts for policy violations or expiring dates, ensuring compliance.

Encryption

FileCloud’s 256-bit encryption algorithm is used to secure data at rest, while SSL/TLS protocols are used to secure data in transit. FIPS 140-2 encryption is also available for clients who want to increase their security levels.

Data Leak Prevention (DLP)

FileCloud offers data leak prevention to protect your data from accidental or intentional leaks. You can set rules to prevent certain activities based on where the file or user is located, the file’s name, metadata tags, or the file’s contents.

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Filecloud's enterprise electronic document management

FileCloud is a CCP (Content Collaboration Platform) that offers enterprise electronic document management capabilities to organizations. It can be used as a standalone enterprise electronic document management system (EEDMS) or integrated with other systems. FileCloud’s enterprise electronic document management features include:

File storage and organization: FileCloud allows users to store, organize, and access their files from anywhere, using any device.

Version control: FileCloud keeps track of file versions and allows users to revert to a previous version if needed.

Collaboration: Multiple users’ access is provided to edit the same file, with options for controlling access and tracking changes.

Security: FileCloud offers multiple layers of security, including encryption, user authentication, and access controls, to protect documents and data.

Integration: FileCloud can be integrated with other systems, such as CRM and ERP, to enable seamless document management across the organization.

Frequently Asked Questions

What is an enterprise document management system?

An enterprise document management system is a software application or tool used to store, manage, and track electronic documents and images of paper-based information captured through a document scanner. The system allows organizations to capture, store, and manage large volumes of documents and automate document-based business processes. Enterprise document management systems typically provide features such as version control, document workflow, and secure storage. They may also integrate with other business systems, such as customer relationship management (CRM) and enterprise resource planning (ERP) systems.

What is cloud-based document management?

Cloud-based document management is a document management system in which the documents and other content are stored on a remote server and accessed over the internet rather than stored on a local server or personal computer. Cloud-based document management systems are typically subscription-based, with users paying a monthly or annual fee to access the service. The main advantage of cloud-based document management is that it allows users to easily access their documents from any location with an internet connection and share documents with others. Other benefits of cloud-based document management include reduced IT costs and increased data security.

What is EDM electronic document management?

EDM stands for “electronic document management.” It refers to using computers and specialized software to store, manage, and track electronic documents and images of paper-based information captured through a document scanner. EDM systems are designed to streamline the process of storing, organizing, and accessing documents and may include features such as version control, document workflow, and secure storage. Organizations of all sizes can use EDM systems to manage various documents, including contracts, financial records, customer information, and other types of business-critical data.

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