SharePoint and FileCloud as File Servers

March 30, 2020

SharePoint Online and FileCloud have one thing in common; they enable you to communicate and collaborate more effectively to get your work done. They empower organizations to enable seamless work across teams, spread all over the globe, and ensure greater productivity. They also come along with a suite of products or services that accentuate the base objective of content, knowledge and application sharing.

SharePoint Online and FileCloud have many things in common; specifically, they enable seamless communication and collaboration across an organization’s IT ecosystem. They empower organizations to enable seamless work across teams, even if spread all over the globe, and ensure greater productivity. These solutions also come with a suite of functionalities that accentuate the base objective of content, knowledge, and application sharing.

SharePoint Online

SharePoint is a hosted cloud service empowering enterprises with storage, sharing, and management of documented data/information across devices.

EFSS (Enterprise File Sync and Sharing) tools help organizations store, access, co-author, and update files on the go, from anywhere. Employees can easily share files inside and outside the organization using SharePoint, which provides secure, seamless integration with other Office applications. It can be accessed on Windows, Mac or even on mobile devices. SharePoint helps manage files and folders across the organization.

Business Process transformation is also easy using SharePoint lists and libraries, Microsoft Flow, and PowerApps. Perhaps, one of the biggest draws of SharePoint happens to be the fact it can be customized. It allows components to be edited to suit your organizational needs (though this requires specialized knowledge and experience as a SharePoint administrator).

SharePoint Architecture

SharePoint architecture starts with a SharePoint site. The site is the first in the hierarchy under which the rest of the architecture is built. Multiple subsites can be created under the top site, and this is purely dependent on the organization’s needs and the server infrastructure. Each of the subsites may, in turn, have subsites and so on, creating one site collection. The site collection may represent a common set of administrative functions or a business unit. They would share resources and have common templates, content, metadata, structure, branding, etc. and use a single content database.

Another important aspect of the SharePoint architecture is the web application, which is configured using Microsoft IIS to run SharePoint. The web application is one step above the site collection and can run multiple site collections. A SharePoint farm will also include servers like Web Front ends (WFE), Application Servers, and Database (SQL) Servers.

The WFEs handle the user requests and in the installations with more than one WFEs, a Network Load Balancer (NLB) is also included to manage the load distribution. The Application Server runs all the applications that are hosted by the farm. The Database Server is used to implement the SQL, and host all SharePoint databases like the configuration database, content databases, and service application databases.


FileCloud Online is a hyper-secure EFSS solution that can be self-hosted, hosted by us, or used in a hybrid approach.  Features include Zero Trust File SharingSM, unlimited external accounts, endpoint backup, custom branding, a Compliance Center (HIPAA, ITAR, and GDPR), and a comprehensive admin portal that helps with audit, device management, workflows, and report.

Key Features of FileCloud as a File Server

FileCloud Architecture

FileCloud is installed on a Windows or a Linux Server and comes with an admin portal to help organize system configuration and management. The installation could be on-premises (FileCloud Server) or in the cloud (FileCloud Online). Organizations have the option of opting for a fully managed storage solution, using which they can access, sync and share files. There is also the possibility of using existing organizational folders via FileCloud.

SharePoint and FileCloud: Powerful File Server Solutions

In conclusion, SharePoint and FileCloud serve as powerful file server solutions, each offering unique benefits and functionalities that can greatly enhance an enterprise's file management and collaboration capabilities. SharePoint, with its integration into the Microsoft suite, proves to be a valuable tool for internal file sharing within organizations. It provides a familiar and user-friendly interface, enabling seamless collaboration among employees.

However, when it comes to external file sharing with vendors, suppliers, and partners, FileCloud emerges as a crucial complement to SharePoint. With its robust security features, including granular access controls, strong encryption, and remote device management, FileCloud ensures that sensitive data remains protected even when shared outside the organization's boundaries. Moreover, FileCloud offers unlimited storage, large file support, and easy-to-use customization options, empowering enterprises to tailor the solution to their specific needs.

By leveraging both SharePoint and FileCloud as file servers, organizations can enjoy the best of both worlds. They can maximize internal collaboration and document management with SharePoint while benefiting from FileCloud's enhanced security, external file-sharing capabilities, and customization options. This combination enables seamless and secure collaboration, both internally and externally, facilitating efficient workflows and ensuring data integrity.

In a world where data breaches and compliance regulations pose significant challenges, enterprises must prioritize secure and efficient file sharing. SharePoint and FileCloud, when used together, offer a comprehensive and dynamic file server solution that empowers organizations to overcome limitations, enhance productivity, and maintain the highest levels of security. Whether it's internal team collaboration or external collaboration with partners, SharePoint and FileCloud stand as a powerful duo, propelling enterprises toward success in the digital age.

By Team FileCloud