Government File Sharing & Storage Solution with Flexible Deployment Options
FileCloud is a hyper-secure file management, collaboration, and storage platform that can be deployed as an on-premises, cloud, or hybrid solution. With tools to ensure government institutions maintain control over their data and comply with cybersecurity regulations, FileCloud meets diverse government needs for performance, latency, disaster recovery, digital transformation, and security.
Secure file sharing solutions for government agencies prioritize data protection, compliance and control. These platforms, like FileCloud Government, offer end-to-end encryption, strict access controls and audit logs to ensure sensitive information is securely shared and managed. Secure file transfer for government ensures the safe exchange of critical data, maintaining confidentiality and supporting seamless communication across agencies.
Secure file sharing for government agencies is critical to safeguarding sensitive data and ensuring compliance with stringent security regulations. These solutions enable authorized personnel to exchange classified and confidential information securely, leveraging encryption, multi-factor authentication and access controls to prevent unauthorized access.
Secure file transfer for government agencies is critical to ensuring the confidentiality, integrity, and availability of sensitive data. It involves the use of encrypted protocols like SFTP or HTTPS to protect files from unauthorized access during transmission.
A secure file transfer system ensures the safe exchange of sensitive data through encrypted channels, protecting files from unauthorized access while maintaining data integrity and confidentiality. A secure way to transfer files involves using encryption, password protection and secure protocols like SFTP or HTTPS to safeguard data from unauthorized access, ensuring confidentiality during the transfer process.
The best secure file sharing solutions provide advanced encryption, access controls and seamless collaboration. They ensure that sensitive data remains protected during transfers while enabling easy sharing across teams and devices.
Legacy Infrastructure Integration
FileCloud consolidates and replaces previous methods of file transfer and storage tools, including FTP, cloud storage, VPN, and remote access clients without requiring an overhaul of legacy infrastructure. FileCloud is API driven and highly compatible with third-party applications, from storage and productivity to antivirus and identity management. Integration capabilities for FileCloud Server include:
- AWS & AWS GovCloud
- Azure Blob
- Dell EMC ECS
- Microsoft 365 (Office, Outlook, Teams)
- Zapier
- Salesforce
- Okta
- Symantec
- McAfee
- Autodesk
FileCloud also integrates with existing Active Directories, LDAP, and SAML SSO to create a centralized (and streamlined) user authentication process. For those institutions who have invested in creating NTFS permissions in their Windows server, these can also be directly integrated with FileCloud to carry over existing file and folder access policies.
Data Redundancy
FileCloud ServerLink helps in data redundancy by replicating a FileCloud site to one or many locations. FileCloud offers complete data redundancy, disaster recovery, and business continuity capabilities for government enterprises. Even if one site goes down, users can always access the files from a different site.
Secure File Transfer for Government Organizations
FileCloud is a hyper-secure platform for file sharing, as well as file storage, sync, and real-time collaboration. Powerful authentication, permissions validation, and audit tools help governments launch a robust and dynamic Zero Trust strategy to protect their sensitive and mission-critical data.
There are several options to share or transfer files with FileCloud without compromising security. Users can share files from their personal “My Files” storage or Team Folders. Any new uploads are first scanned by built-in antivirus software (preferred antivirus can also be integrated with FileCloud). Shares can be sent as public or private – if sent via public share link, users can also set a password, set an expiration date, and even limit permissions (e.g., view-only). Private shares can be set to specific users or groups within the FileCloud environment.
Furthermore, users can easily collaborate on files with real-time editing through Microsoft and Google Docs integrations. Files can be locked or unlocked and unlimited file versioning ensures that data is never lost.
For maximum security when it comes to file sharing, users can leverage FileCloud’s industry-first Zero Trust File Sharing®. By adding sensitive or confidential files to a ZIP folder in FileCloud and setting a password, the container becomes a Zero Trust folder that can only be read by authorized users with the password. This folder can be shared much like any other folder in FileCloud, but the contents of the folder are secured in the event of a data breach.
Secure file transfer is essential for government operations to protect sensitive information, maintain public trust and ensure national security. Government agencies handle a vast array of confidential data, including citizen records, defense strategies, financial transactions and inter-agency communications.
*National Security Agency (NSA) Cybersecurity Information Sheet: “Advancing Zero Trust Maturity Throughout the User Pillar”
Secure External File Sharing
Government institutions and agencies often interface with external contractors or non-profit organizations to deploy public services. FileCloud offers a secure platform from which to extend file sharing, without needing to create complicated permissions hierarchies or expend licenses on external users.
With unlimited external accounts, government organizations can share information with contractors, vendors, suppliers, subject matter experts, and other stakeholders. These external accounts do not count toward the license limit, which means that data stays safe within the FileCloud environment while supporting streamlined collaboration. FileCloud also supports file request and upload portals, in which external collaborators can easily submit information without ever seeing any of the preexisting data stored on the platform.
Learn about secure file sharing software for safe, encrypted collaboration!
Data Visibility, Governance, & Compliance
Governments handle extensive data that may go back decades. With the increasing volume and velocity of data, admins are pressed with the task of both organizing and controlling that data. Furthermore, this data is often confidential and sensitive. Admins in FileCloud can create policies that restrict how files and folders are accessed, deleted, or edited, which helps ensure data security and integrity, while also meeting specific regulatory requirements.
Metadata, Classification, and DLP
To support data visibility, FileCloud admins can apply metadata tagging with default, built-in, or customized metadata sets. This metadata supports pattern searches for data such as personally identifiable information (PII), protected health information (PHI), financial account records, and more.
Metadata is the backbone for content classification in FileCloud, which can be leveraged to support governance policies. With FileCloud’s Smart Classification, metadata tagging can be done automatically, alleviating a significant admin responsibility and reducing clerical oversights.
Data leak prevention (DLP) controls user shares and prevents accidental data leaks. Admins can create DLP rules that deny (or permit with notification) file sharing based on file attributes, such as file type, user, location, metadata, device, or IP address (among others). DLP can also be automated by building rules based on FileCloud’s Smart Content Classification system.
Retention Policies
Retention policies are especially important for government institutions, since these public bodies often work on public projects or support civilian populations, which accumulate data through years if not decades. However, data privacy concerns, targeted cyberattacks against government institutions, and expanding regulations require that governments retain and protect this data.
FileCloud helps government organizations organize and retain important information to prevent risks associated with orphaned data, inconsistent archival processes, and employee turnover. The retention policy types in FileCloud include admin hold, legal hold, retention, trash retention, and archival. Retention can be connected with metadata and automated with Smart Classification to support document life cycle management.
Compliance Support
FileCloud provides extensive compliance support for a large array of government and industry regulations. These resources illustrate how FileCloud can be used to support compliance objectives for regulations such as NIST, CMMC, FINRA, GxP, CJIS, Sarbanes-Oxley Sections 302 and 404, and many others.
For government organizations that need to comply with GDPR, HIPAA, ITAR, or NIST 800-171, FileCloud offers the Compliance Center. In a streamlined dashboard, FileCloud connects complex requirements with FileCloud policies and settings that admins can implement with just a few clicks. Admins can also instantly view and resolve compliance issues.
