Secure Government File Sharing
FileCloud helps the public sector, defense and government agencies remain efficient and compliant with complete data ownership and governance.Get Demo → It's FREE. No strings attached.
Secure Government File Transfer
Complete Control Over Data
Government enterprises require sensitive data to be shared securely and for all files and user activity to be tracked. FileCloud helps organizations store data on premise and provides extensive admin features to monitor any security issues and take action remotely.
Secure File Sharing
FileCloud provides many security features and endpoint backup for government, defense and public contractors. Get data leak prevention, content classification, ransomware protection, data governance and retention, endpoint device protection, and much more.
ITAR Compliance Center
FileCloud’s ITAR Compliance Center provides users with a complete overview of compliance standards, along with an easy-to-use interface and recommendations for best practices. The Compliance Center helps users stay compliant with content classification, data leak prevention, and secure file sharing.
Secure Transfer between Government Agencies
All files are secured in-transit and at-rest with encryption and auto scanned by anti-virus. Digital rights management ensures that files are only used as intended, preventing any unauthorized viewing, screenshots, or printing.
Security and Private File Sharing
Not only does FileCloud offer complete control over data, but it also allows you to share sensitive files privately with specific users. Data leak prevention controls user actions and prevents accidental data leaks. Retention policies ensure accurate management and maintenance of documents. FileCloud also supports 2FA for users and third-party vendors.
NIPR/ SIPR Isolated Network
The Non-classified Internet Protocol (IP) Router Network (NIPRNet) is one of the mail IP networks used by U.S. Department of Defense to exchange unclassified information or non-secure communications. NIPR helps exchange sensitive but unclassified information among private network users and non-secure personnel who cannot access or connect to NIPR. FileCloud can be used to exchange files using NIPR securely.
The Secret Internet Protocol Router Network (SIPRNet) is used by the U.S. Department of Defense and the U.S. Department of State to exchange and transmit classified information over a secure environment. SIPRNet is the DoD’s version of the internet to exchange classified information. FileCloud can be used securely to connect and share files and information using SIPR.
FileCloud’s Governance and Policies
FileCloud understands the importance of governance options and policies that facilitate government file sharing. That’s why there are totally customizable classification and retention policies available.
Retention policies allow you to automate certain actions when it comes to managing and organizing your documents. This policy-based automation helps secure your content and gives you total control over document life cycles.
FileCloud’s policy system allows you to create policies that restrict how files and folders are accessed/deleted/edited, which helps ensure the security of your content. FileCloud’s retention policies are also hierarchical, which means you can select the policy that works best for your needs.
Retention policies can include admin hold, legal hold, retention, trash retention, and archival. Within the FileCloud system, you can apply these retention policies to files and folders and customize policies based on the needs of your organization.
ITAR Compliance Center
ITAR (United States International Traffic in Arms Regulation) requires companies involved in the manufacture, sales, or distribution of defense-related articles to comply with certain guidelines to ensure that confidential information does not leave the US and is not leaked to criminals, civilians, or any potential threats.
Failure to comply with ITAR regulations can involve civil or criminal penalties, so it’s vital that your compliance managers are able to easily implement and review policies to ensure compliance.
FileCloud’s compliance center is an important new tool for compliance and IT managers and administrators. It allows you to implement complex policies and settings within your FileCloud environment. It also saves time and money by making complex regulations easy to understand and helps connect requirements with policies and settings that you can implement with just a few clicks. Administrators can follow FileCloud’s best practices to create their policies and are able to instantly view compliance issues within the compliance center dashboard.
The compliance tool is customizable and lets you review and archive event logs for reporting and auditing. If you already have a compliance solution in place, you can easily bypass any rule within the Compliance Center.
FileCloud’s compliance center can strengthen your compliance and data governance strategy and help incorporate compliance best practices into your content and data management protocols.
Workflow Automation for Government Work
Workflow automation is nothing more than the ability to create a series of automated actions where tasks, data, and files are created and moved according to previously set rules. Workflow automation is used in many different ways, but some of the most common are:
- Contract Review
- Employee Onboarding
- Invoice Approval
- Document Workflows
Workflow automation improves the efficiency of your team by completing tedious tasks automatically. This allows your team focus on more important work, all while your administrative tasks are completed automatically.
FileCloud’s Workflow Automation
Workflows within FileCloud’s system can be created by anyone on your team, using a no-code, drag-and-drop design that is easy to use and create. Use it for tasks like signature retrieval, billing and invoice approval, and contract reviews and get your team back to the work that matters. FileCloud’s workflow automation is just one of many elements within FileCloud that contribute to a robust ROI.
Use Existing Infrastructure
FileCloud consolidates all file transfer and storage tool capabilities (FTP, Cloud, VPN, Remote Access) and helps host and manage FileCloud on your existing storage (AWS, GovCloud, SAN, NAS, and Cloud).
FileCloud also offers many various integrations, including Microsoft Teams, Microsoft Office, and OnlyOffice, which allows you to continue using familiar software while ensuring the security of your files with FileCloud’s system.
UI Customization & Branding
Unlike many cloud file sharing solutions, FileCloud offers a wide array of customization options like logo, domain, background, login page, user interface, local language, policies, terms of service, welcome emails and other communication.
Enterprise Record Management
With rising government regulations and legal mandates, sensitive documents and corporate files must be securely managed. FileCloud’s cloud records management system efficiently manages records throughout their lifecycle, from creation to distribution to deletion. Enterprises process large amounts of information from various internal and external sources, such as document files, emails, digital documents, photos, audio recordings, contracts, images and videos. The records management system is responsible for identifying information to be retained as records, manage them throughout the lifecycle and be able to fetch records when required for legal proceedings or internal processes.
FileCloud ServerLink helps in data redundancy by replicating a FileCloud site to one or many locations. FileCloud offers complete data redundancy and disaster recovery capabilities for government enterprises. Even if one site goes down, users can always access the files from a different site.
FIPS 140-2 Encryption
FileCloud uses FIPS 140-2, NIST Certified Encryption Module to encrypt sensitive files at rest and in transit. FIPS 140-2 is a US and Canadian government encryption standard that specifies the security requirements for cryptographic modules that protect sensitive information.
CAC Authentication Using ADFS SSO
FileCloud offers a SAML-based Single Sign-On (SSO) authentication providing full control over the authorization and authentication of user accounts. FileCloud customers can authenticate against Active Directory Federation Services (ADFS) and login into FileCloud securely. FileCloud acts as a Service Provider (SP) while the ADFS server acts as the identity provider (IdP).
By providing options to record every user action (who, what, when, where, how), FileCloud gives customers the best possible audit data to satisfy any type of compliance. FileCloud’s audit reports help system admins to manage data, understand usage, and monitor suspicious user behavior. Reports and filtering tools can be easily accessed via a centralized dashboard.
Enabling Watermarks on Previews
Administrators can enable and add watermarks to all previews generated in the FileCloud Server.
Once enabled, whenever a user previews a document, they will see the watermark for anonymous or authorized access embedded in the preview as shown below.
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Run FileCloud on-Premises on AWS GovCloud or Azure cloud infrastructure. Get total control over your organization’s data.
FileCloud’s ServerSync synchronizes files and folder permissions to the cloud server to enable a simple hybrid solution.
Encryption & Ransomware Protection
Advanced FIPS 140-2 encryption protects at-rest and in-transit files. Get unlimited file versioning and ransomware protection.
FileCloud offers easy integration with existing corporate IT systems (Active Directory, NTFS File permissions, ADFS, NTLM SSO).
FileCloud helps you accomplish compliance goals through the Compliance Center. This dashboard connects FileCloud’s powerful governance and security tools with regulatory requirements for ITAR, HIPAA, and GDPR.
Network Share Support
Improve collaboration and productivity among employees by making all network shares available for remote access via web and mobile apps, securely.
Back up your entire FileCloud installation to ensure no data is lost and preserve access with ServerLink, which replicates data across work sites and servers.
Access your data through FileCloud Drive, which mounts your cloud space as a disk drive, providing access and sync capabilities to remote files without taking up space on your hard drive.
From finance and healthcare to public sector political bodies (including defense and military organizations), every enterprise needs a solution to comply with major government and regulatory rules. That’s why the ITAR compliance center is such a useful tool.
FileCloud’s ITAR Compliance Center offers best practices and recommendations for compliance, and the dashboard allows administrators or compliance managers to view, create, and modify compliance policies with a few clicks.
Tailored specifically for organizations that deal with ITAR regulated data, FileCloud offers multi-layer data security, governance and advanced record keeping capabilities. Read our ITAR compliance whitepaper for more information, or see how FileCloud supports compliance with other regulations like HIPPA, FINRA, and GDPR.
Holistic Data Protection
Government institutions have a pressing need for a secure file sharing and backup solution that offers complete control over data. This has been exacerbated by the growth of remote work in response to the COVID-19 pandemic. Furthermore, remote work will continue to grow as industries develop and invest in long-term, remote infrastructure support.
FileCloud offers a complete file-sharing experience, even while ensuring data security. FileCloud can be used on both desktop and mobile devices so users can upload, sync and share files from any location.
Easily control access to sensitive data, integrate with ADFS and leverage CAC card authentication to verify user identities and encrypt data.
Get important collaboration features like unlimited file versioning, notes, file comments, notifications, alerts and much more.