ITAR Compliance Software - A Solution for Trading Compliance Needs

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Why Choose an ITAR Compliance Software?

Hyper-secure Data Storage Systems

Data systems that must comply with ITAR requirements contain highly confidential information that must only be accessible to licensed/authorized personnel. FileCloud’s ITAR compliance software offers a hyper-secure storage management solution with tools to control access, sharing, and collaboration.

 International Compliance Requirements Simplified

FileCloud’s compliance software provides support and guidance while navigating complex export control regulations of different countries. Security and collaboration tools help streamline customer verification, data organization, and shipping processes.

ITAR Compliance Software for Assembly Processes

Trade processes involving defense and military technologies are most often handled by manufacturers with different departments of assembly units. FileCloud’s ITAR compliance software supports document storage with granular access and sharing permissions that can be adjusted for each department.

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What is ITAR Compliance?

The International Traffic in Arms Regulation, known as ITAR, controls the export of space and defense-related technologies and services to safeguard the security and foreign policies of the United States. The Directorate of Defense Trade Controls (DDTC), which is a part of the U.S Department of State, oversees ITAR.

This regulation is documented in the Electronic Code of Federal Regulations (e-CFR) – 22, Chapter 1 – Department of State, Subchapter M. Specifically, ITAR is responsible for governing the permanent and temporary export of defense goods, related technologies, and services in the United States Munitions List (USML).

ITAR compliance software from FileCloud can help navigate ITAR compliance. Our solution offers comprehensive ITAR compliance support, connecting complex requirements with specific tools and settings in FileCloud. These connections help foster greater knowledge depth to understand and implement all aspects of OFAC and ITAR compliance. 

Software objectives of particular relevance to companies subject to ITAR include:

  • Restricted Screening processes
  • License Management for Export
  • Travel Employee Compliance
  • Visitor Compliance
  • Document Manager for Exports

Does ITAR Affect Your Company?

If your organization deals with U.S. military equipment, supplies, and technologies, ITAR compliance is mandatory. It is your responsibility as an organization to ensure proper USML classification of goods and to maintain proper ITAR compliance records.

How to Register ITAR Compliance?

The U.S. Department of State, Directorate of Defense Trade Controls (DDTC) functions as both interpreter and enforcer of ITAR compliance, the goal of which is to safeguard the national security of the U.S. and its allies and further U.S. foreign policy and economic objectives. The primary governing statutes include 22 U.S.C. 2778 of the Arms Export Control Act (AECA) and Executive Order 11958, as amended. 

There are several steps to becoming registered, gaining ITAR certification, and maintaining ITAR compliance. Failure to maintain ITAR compliance triggers penalty provisions that include fines, denial of further exporting privileges, and jail terms of up to 30 years for the violator, their executive, and board. There are also marketplace consequences of ruined professional and corporate reputations.

Learn more about secure and ITAR-compliant file sharing.

Remote Sharing and Access

FileCloud’s data leak protection offers comprehensive data protection, with the ability to reduce unauthorized data access and monitor data transfer seamlessly.

Network Share Support

FileCloud can connect to your on-prem or cloud server via NTFS integration to carry over existing permissions and folder/file structures. You can also carry over existing directories with multiple Active Directory and LDAP support.

Collaboration & User Productivity

Your team can easily access files with file versioning support to ensure data can be restored in case of overwrite. Users can also add comments and directions at an individual file level, which streamlines remote working.

Platform Extensibility

API Integration into third-party products provides incredible flexibility to leverage FileCloud with other tools used within the infrastructure. Connect with collaboration tools, enhance SIEM security reporting, add in system statistics, and more!

Custom Metadata Sets

Admins and users can leverage custom metadata tags created to identify defense articles and technical data. These custom sets can then be used to support content storage and security tools.

Data Leak Prevention (DLP)

Custom metadata and smart classification in FileCloud can be used to enable DLP, another powerful tool that ensures no files with this metadata can be publicly shared.

Real-time Content Management

FileCloud supports real-time collaboration Microsoft Office integrations. Users can work in the same Word, Excel, or PowerPoint file without exporting outside the hyper-secure platform.

Admin Controls

The admin dashboard provides oversight and reporting on system usage. Comprehensive audit logs and custom reports support powerful admin controls and file analytics.

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Frequently Asked Questions (FAQs)

What are ITAR Compliance Solutions?

ITAR restrictions limit access to items on the United States Munitions List (USML) to Americans only. Employees hired locally by American corporations with operations abroad cannot access technical information about the weaponry specified on the USML. They are also prohibited from disclosing this information to non-American subcontractors. Foreign organizations with State Department authorization are the only ones who have access to ITAR data.
ITAR compliance solutions provide tools and technologies that help an enterprise meet requirements by organizing and classifying data, blocking access or sharing with unauthorized users, supporting administrative oversight for audits, and securing data across several infrastructure layers, among other functionalities. 

What primary source is not allowed to comply with ITAR regulations?

Whether or not they are included on the current USML, countries that the Secretary of State has identified as state sponsors of terrorism, as well as products that are prohibited from being exported or sold due to UN Security Council sanctions.

States that the Secretary of State has identified as state sponsors of terrorism.

Countries under existing United States arms embargoes


Who needs to follow ITAR compliances?

Distributors

Wholesalers

Manufacturers

Contractors

International Sales of Arms

Transport Brokers

Independent contractors

Computer hardware or software vendors

What are ITAR Compliance Requirements?

There are many specific requirements that go into complying with ITAR. For starters, companies and enterprises subject to ITAR must: 

Sign up with DDTC

Put together a Compliance Program

Keep records secure

Not all ITAR requirements will apply to all enterprises or the data they handle. It is the responsibility of the company to identify relevant requirements they must meet and take the necessary steps to comply with requirements. This is part of establishing a compliance program. An ITAR compliance solution like FileCloud can help.

What are the Penalties for ITAR Compliance Violations?

Breaches of ITAR compliance include:

  • Any temporary import or export document that is incomplete or inaccurate
  • fabrication of registration data
  • exporting weapons for defense without a DDTC license
  • sharing or disseminating USML data, services, or goods with unauthorized individuals

 

Sanctions for these offenses may include criminal or civil fines. Depending on the offense, civil fines may not exceed $500K per offense under Section 127.10. Criminal convictions might result in fines up to $1 million, 20 years in prison, or both.

 

 

 

 

 

 

 

 

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