Why Enterprises Need a Virtual Data Room
Enterprises today manage vast amounts of sensitive data—ranging from financial records and intellectual property to confidential contracts and compliance documents. Traditional file-sharing methods often fall short when it comes to controlling access, maintaining transparency, and ensuring regulatory compliance. A Virtual Data Room (VDR) provides a secure, centralized platform designed for these exact needs, enabling organizations to collaborate with confidence while protecting their most valuable information.
Security
FileCloud’s Virtual Data Room (VDR) is built to protect sensitive documents with multiple layers of enterprise-grade security. Data is encrypted in transit and at rest, with support for customer-managed keys to maintain full control over encryption. Zero Trust File Sharing® ensures only authenticated recipients can access shared links, while advanced ransomware protection and Smart Data Leak Prevention (DLP) guard against evolving threats. Every action inside the VDR is logged, creating a tamper-proof audit trail that strengthens accountability and compliance.
- End-to-end encryption with customer key management
- Zero Trust File Sharing® to prevent unauthorized access
- Immutable audit logs for full transparency
- Ransomware detection and recovery safeguards
- Device management and policy enforcement
FileCloud’s Virtual Data Room (VDR) is built to protect sensitive documents with multiple layers of enterprise-grade security. Data is encrypted in transit and at rest, with support for customer-managed keys to maintain full control over encryption. Zero Trust File Sharing® ensures only authenticated recipients can access shared links, while advanced ransomware protection and Smart Data Leak Prevention (DLP) guard against evolving threats. Every action inside the VDR is logged, creating a tamper-proof audit trail that strengthens accountability and compliance.
Granular Controls
FileCloud provides fine-grained access controls to ensure only authorized individuals can view, edit, or share files. Administrators can define roles down to the document level, balancing collaboration with security. Dynamic watermarking and file restrictions help prevent unauthorized redistribution, while Secure Team Folders offer a structured way to manage group collaboration without compromising confidentiality.
- Role-based permissions at user, group, or file level
- Dynamic watermarking to deter leaks
- Read-only, edit, share, or delete restrictions
- Controlled collaboration in Secure Team Folders
Secure Team Folders
FileCloud’s Secure Team Folders allow administrators to centrally manage access for project teams, departments, or external partners. Permissions cascade automatically, making collaboration seamless while keeping sensitive information contained.
Access Visibility & Auditing
Every user action is tracked and logged for full visibility. Administrators can quickly review who accessed which files, when, and under what permissions, ensuring accountability and reducing the risk of insider threats.
Data Governance
Strong governance capabilities make FileCloud’s VDR a trusted solution for regulated industries. Smart Content Classification automatically tags sensitive files, while retention policies enforce lifecycle management without relying on user intervention. Governance rules allow enterprises to align directly with global compliance frameworks while maintaining operational efficiency.
- Automated retention policies for lifecycle control
- Smart classification of sensitive documents
- Governance rules to enforce organizational standards
Compliance
FileCloud supports compliance with major regulatory frameworks including FINRA, HIPAA, GDPR, ITAR, and NIST 800-171. Built-in tools simplify reporting, auditing, and policy enforcement so enterprises can meet strict regulatory obligations without additional overhead.
Dedicated, Isolated Environments
FileCloud VDRs can be deployed in dedicated, isolated environments—on-premises or in a private cloud—to ensure sensitive files are segregated from general data. This isolation is critical for government, defense, and financial institutions that require strict data sovereignty and separation of duties.