Less Paperwork, Less Frustration

Government employees are some of the most underpaid and understaffed employees there are. Many government workers feel like they’re drowning under a sea of administrative work, only to be constantly given more or told they’re not working hard enough.

Any government employee will tell you that one of their biggest time wasters are tasks like requests for signatures, budget approvals, and document review.

Even when paperwork is electronic, it can easily get lost in the shuffle, costing time and money.

In fact, this white paper found that knowledge workers lose 11.2 hours each week because of document management problems. In terms of money, that’s nearly $20,000 lost per government employee per year.

The good news is, there is a cost-effective solution that will reduce the burden on government workers, allowing them to focus on more important tasks.

That’s where Workflow automation comes into play.

Workflows as a Government Solution

Many government agencies already use electronic systems like FileCloud to help them share and store sensitive files and documents. But these same agencies still don’t have anything in place to help reduce employee task load. Because no matter what happens, administrative tasks will always need to get done, whether it’s signature retrievals, signoffs, or file transfers.

But these tasks no longer need to be given to overworked employees. Instead, they can be automated.

You might have heard of the term “workflow automation” before but thought it sounded like more trouble than it’s worth. And it’s true. Some solutions are overly expensive and complicated. However, there are ways to automate tasks that don’t take a ton of time and money. But first, let’s learn what Workflow automation is.

Workflow automation is a way of automating certain tedious but important administrative tasks, meaning that the tasks will still get done, but your employees no longer have to keep doing them. Instead, they can set them and forget them.

What the Government Needs in a Workflow Solution

Reduces Employee Workload

No matter what, workflow automation should reduce employee workload. That means workflows should be able to be created and used by any employee while reducing the overall workload.

Pricing

Workflow automation shouldn’t cost you an arm and a leg. Workflow automation should reduce time spent on tasks, which reduces overall costs. Make sure any solution you’re using doesn’t cost more than it saves.

Ease-of-Use

Look for a no-code design that all employees can use to reduce their administrative tasks, not just managers or IT professionals.

Reports

It’s important to have easy access to logs and reports, especially when working in the world of government. Look for a solution that has logs and reports available for audits or review.

FileCloud as a Government Workflow Solution

FileCloud is already used by many governments and government agencies because of its enterprise-level security, compliance options, and customization available. Its features like metadata tagging, DLP, and content classification are invaluable for government employees, and Workflow automation makes it that much better.

Workflow automation works within FileCloud, so it’s part of the system you already know and love. And the workflow builder makes it easy for anyone to create customized workflows with a simple, no-code design.

Workflows have a built-in logic and drag-and-drop feature that makes creating and editing workflows easy. These workflows can be easily shared with team members and across departments, making it simple for once-tedious tasks to get done.

With a click of a button, any government employee can create workflows for many tasks, including:

• Data Entry

• Payment Processing

• Budget Approvals

• Sign offs

• Interdepartmental Communication

• Signature retrieval

These tasks are a vital part of government work, but because they have so many touchpoints, it’s easy for them to get lost in the shuffle.

With FileCloud’s Workflow automation, these tasks still get done, even as employees are freed up to focus on more important things.

All running workflows can be viewed in a convenient dashboard so that work can be seen in real-time. This helps correct any oversights in automation, and the dashboard also allows users to download reports and logs for review and audit purposes.

FileCloud is already used by many government agencies, and with its all-in-one features—like Workflow automation—on top of enterprise-level security, storage, and sharing, it is an invaluable resource for government agencies and employees.

Use FileCloud as your Workflow automation solution and get back to work that matters. Get your free trial today.