Administrative Tasks Are Costing You Money

Changing to new systems can be hard, complicated, and frustrating for lawyers and law firms. Many law firms have solutions in place when it comes to tedious administrative tasks like client intake forms, approvals, and signature retrieval. But the real question is, do these solutions hurt or harm?

Many lawyers don’t realize how much time they’re actually wasting on non-billable, administrative tasks. In fact, The National Law Review says that most lawyers are only paid for 2.5 hours of their actual day.

That’s because so much of their time is taken up doing administrative tasks. One white paper found that knowledge workers lost 11.2 hours each week just because of problems with document management! That’s nearly $20,000 lost per lawyer, each year.

It’s staggering to think that so much money is lost just trying to sort through documents and administrative tasks.

And in an increasingly competitive world, where clients are looking for quick, cheap legal solutions and turning to other alternatives, it is vital for law firms to find simple, cost-effective solutions for their lost productivity.

That’s where workflows come into play.

Workflows as a Solution

There are so many administrative tasks that are a tedious yet required part of the legal industry. No matter what, client intake forms have to be gathered, emails have to be sent, and approvals received. Matter management always has to happen—but it doesn’t have to be done by your lawyers. Instead, you can automate it.

Workflow automation is simply a way for tedious tasks to be done automatically. Workflow solutions allow you to create certain workflows for your law firm so that administrative tasks are handled without anyone having to spend time on them.

Once your workflows are created, you’ll be able to forget about them and focus on billable work instead.

Of course, not all workflow solutions are created equal. There are many important factors when it comes to selecting a workflow solution that works for you.

What to Look for in a Workflow Solution

Pricing

Workflows are supposed to save you money. So you need to balance the money you’re spending on a workflow solution, with the money you’re saving by reducing non-billable tasks.

Ease-of-Use

There are many workflow solutions available, but some have complicated designs that need to be coded and handled by your IT manager. Look for a workflow solution that anyone can create and use, without the need for IT support.

Customizable

Your workflows must be customizable to your needs within the legal industry. A workflow that was designed for a marketing department is not going to be helpful for the legal industry, so make sure any workflow solution you use is customizable for your needs.

Reports

You need to know what’s going on within your workflows at any point. This can help you identify issues with your workflows and help increase productivity. Having reports available so you can find issues is important.

FileCloud as the Legal Industry’s Workflow Solution

FileCloud is a file sharing and storage solution that helps you send and protect sensitive client documents and information. It has a plethora of features including client portal software, enterprise-level security, and now, Workflow Automation.

FileCloud’s workflow automation will help your law firm work more efficiently by allowing you to create customized, no-code workflows that can be used and shared within your team.

FileCloud’s workflow automation is designed so that anyone can use it, with no-code, drag-and-drop technology.

With only a few simple steps you can create workflows for your administrative tasks, including:

• Contract and patent approval

• Client intake forms

• Signature retrieval

• Policy review

• Client notifications

• New employee onboarding

Matter management is a vital part of any law firm and using FileCloud’s workflow automation can help make sure everything is managed efficiently, quickly, and on time.

Within FileCloud’s system, managers can share custom workflows with their teams to show where tasks are in the process.

All running workflows can be viewed in a dashboard so you can see work happening in real-time. This view can help you correct any oversights in automation and is also where you can download reports with a click of a button.

FileCloud is a cost-effective file sharing solution, and with added features like workflow automation, it has a robust ROI compared to similar products.

FileCloud is the Workflow Solution Law Firms Need

In today’s world, it’s difficult for law firms to remain competitive and cost-effective. Any available edge is vital, and FileCloud’s workflow automation is just that.

Let your lawyers focus on billing more hours by easily creating workflows within the FileCloud system.

Don’t lose any more time. Get your free trial and start using FileCloud today.