5 Ways VDI Can Help Your Company to Cut Costs

March 26, 2019

Every organization wants to cut costs, and as you can see from the points highlighted above, VDI can go a long way to help lower expenditure. There are many other ways that VDI can allow companies to save money.

Virtual desktop infrastructure (VDI) has been around for many years but has become increasingly popular in recent times. One of the main drawbacks that kept organizations from adopting VDI in the past has been costly. However, today it is much more affordable to adopt VDI. What's more desktop virtualization can help organizations to cut operational costs. In this article, we'll be looking at ways that VDI can help your organization reduce expenditure.

1. Bring Your Own Device (BYOD)

The BYOD trend is more popular than ever today. In the traditional office setting, management has to provide devices for everyone in an organization so that they can access the files and apps they need to work via a secure platform. But this meant spending a lot of money - not just to acquire the devices but to maintain and upgrade them when they become obsolete. 

VDI makes all of this redundant. The fact that you can get access to your work desktop from any device without compromising on security is revolutionary. After all, everyone has a device today. By allowing workers to bring their devices to work, organizations do not only get to save money, but also workers can be more productive since they do not have to spend time getting used to their new work computer. There is also the added advantage that workers can pick up and do their job at any time and any place.

2. Easier Outsourcing

Thanks to the internet, it is easier than ever to outsource work to remote workers. If you are considering hiring remote workers, security is one of the things that may cross your mind. In the past, some organizations solved these issues by purchasing devices, setting them up, and mailing them to their remote employees. Imagine you hire a person on another continent. Not only would you have to pay a steep mailing fee, but a lot of time would be wasted in the whole process.

With VDI, outsourcing is a straightforward process. You can have your remote workers access your company's virtual desktop with any device. The best part is that this wouldn't create any security loopholes and you can determine the level of access that each person has on your VDI platform. With easier outsourcing, your organization can be more efficient and therefore more productive.

3. IT Staff Working Hours

Another way that VDI can help organizations cut costs is by reducing your IT staff working hours. Usually, IT workers do not have to only maintain your server but also every device in your workplace. This involves setting them up, keeping them updated, dealing with hardware issues, and much more. This may mean you need a large IT department (depending on the size of your organization), and keep them well paid.

VDI eliminates the need for all of this. No doubt you'd still need a good IT team. However, the team can be much smaller, and their job would mainly be to maintain your data center and troubleshoot any potential issues that your workers may encounter while connecting to the virtual desktop. All the necessary updates can be done right from the main computer in the data center, and it will apply to all the virtual desktops on the server.

4. Lower Electricity Bill

You may be surprised to know that opting for VDI can reduce your organization's power consumption and thereby allow you to save money. This is a hotly debated subject, so it helps if we look at a scenario. If you have an organization with 100 computers that are connected to the internet, each one of them will require electricity to function as well as run your internet infrastructure and even your internal server. However, if you adopt VDI, you do not need physical computers stationed at your office. Hypothetically, if you adopt the BYOD strategy, of course, your workers will still need to connect their computers to a power source while they are at work. Still, there will be several hours daily (maybe even up to 12 hours or more) where your power consumption will be drastically reduced, and this translates to a lower electricity bill.

Now, the main thing that will consume power if you migrate to VDI is your server. This is a necessity. But there are ways to even avoid that. By hosting your virtual desktop on the cloud, you can reduce your company's power consumption to the lowest level.

5. Spend Less on Data Management and Security

Every year, companies spend thousands of dollars on data management and security. If your organization is looking to cut cost on data management and security, VDI is the way to go. Instead of maintaining a massive data center and a lot of drives and other hardware which do not only take space but consume power, you can move to VDI and host your server in the cloud. A virtual desktop system will not only make your work more flexible but also reduce costs and provide better security for your data. You do not have to deal with lost or corrupted files anymore. What's more, your workers will have no accessibility issues.

VDI does not only protect your organization from losing data but also prevents unauthorized access. With all your data in one place, it is easier to set up the best security protocols and avoid any hacking. Also, if you choose to host your server on the cloud, hardware damage would have no effect on your data. This is the ultimate security. What's more, you can even rely on tools like FileCloud to provide an extra layer of security for your files like encryption, ransomware protection, two-factor authentication (2FA), and more.


Every organization wants to cut costs, and as you can see from the points highlighted above, VDI can go a long way to help lower expenditure. There are many other ways that VDI can allow companies to save money.

Just about every organization can benefit from VDI, and if you are thinking of going virtual, FileCloud is a good option. We are the number one file platform for VDI. We provide all the tools that you need to make the most of your virtual desktop.

By Team FileCloud