If your organization is not using a centralized data management model, you may want to consider it as it gives the company more control and makes things more ordered for workers. In this blog post, we’ll be looking at some of the key benefits of centralized data management.
Centralized data management is the preferred choice of most organizations today. With this model, all the important files and even apps are stored on a central computer. Workers can access the data and resources on the central computer through a network connection, virtual desktop infrastructure (VDI) or desktop as a service (DaaS). Many organizations including banks, financial firms, hospitals, and even schools prefer central data management.
If your organization is not using a centralized data management model, you may want to consider it as it gives the company more control and makes things more ordered for workers. In this blog post, we'll be looking at some of the key benefits of centralized data management.
Security
Security is a top priority for every organization, and it is one of the top benefits of central data storage. In the age of data breach, we cannot overlook the importance of proper security. You do not want sensitive files to fall into the wrong hands.
When data is spread across the different devices of your employees, it is difficult to implement proper security measures across all devices. Even if you lay down security guidelines, there are no guarantees that they'll be followed. However, central data management ensures that you can take matters into your hands and provide thorough security for your files. You can determine who gets access to them and the level of access each person has. Centralized data management is the best way to provide foolproof security in every organization.
Easier Data Recovery
Sometimes, despite our best efforts, we are faced with the loss of data. It could be because your device is hit with a virus, a software becomes corrupt or even a hardware malfunction. Whatever the case, data recovery an option that you'll most likely turn to. Of course, you need the right files to serve clients and ensure your organization is running smoothly.
Data recovery is much easier when you have a central data storage. Instead of your IT staff having to go through several devices to recover files and attempt to assemble them, they can focus on working on one device. This doesn't only make the job of recovering data less complicated, but also more orderly. When you even think about it, the possibility of having to resort to data recovery is less when you opt for central data management. This is because you can implement the best security protocols and maintain the hardware of your central computer, so it never experiences any malware attacks as well as hardware or software failure.
Data Integrity
Another importance of central data management is data integrity. Data integrity refers to the consistency and accuracy of your data. When your files are spread across different devices used by your employees, there is a higher probability for conflicting versions of the same file. For example, if two people are working on different aspects of the same document at the same time. They will present two different versions ultimately, and someone will have to spend precious time compiling them. You also run the risk of having more redundant files on different devices.
Central data management eliminates all of this. When all your files are stored on a master computer, it is easier to spot redundancies as well as conflicting versions of the same document. Central data management ensures that your files are accurate and updated. This makes it easier to access specific information and makes your employees more efficient.
Smooth Collaboration
Collaboration is essential in every organization. It invariably happens that several people have to pitch in to get a job done. With central data management, collaboration is smoother. Instead of having to go around the office or send emails asking other people for particular files, your employees can just log in to the central database and access them. No need to wait because the person who has a specific file is out of the office. This does not only save time but speeds up collaboration.
Central data management also eases the decision-making process and makes it faster. This is because the decision makers can quickly access all the data they need to come to a conclusion. Having a centralized data management system also allows the people at the top tier of the organization to keep track of the activities of everyone and ensure that things are progressing as they should.
Cuts Costs
Although it may not seem obvious, central data management allows organizations to cut costs in different ways. First, your IT staff will have less to deal with if they have to focus on maintaining the central computer in your data center. This means less working hours for them. Also, your organization doesn't have to cover the cost of purchasing devices for every employee. You can support the bring your own device (BYOD) trend in your workplace. Additionally, you will spend less on power supply and general maintenance costs.
How FileCloud Supports Central Data Management
If you are implementing central data storage in your workplace, FileCloud can help make your work smoother and more efficient. We provide a range of tools to support collaboration, security, data loss prevention and more. Let's look at some of the things your organization will enjoy by signing up to FileCloud.
A. You can restrict access to certain files and determine who has access to them. You can also access an activity stream which shows who has access to particular files and what they did. FileCloud allows conversations around files so you can let your workers know what to do and they communicate with one another to specify where to pick up the work. What's more, you can opt to receive smart notifications when a file is changed.
B. FileCloud allows you to manage the files in your central storage. This includes adding metadata tags to files. You can choose to search for files using the metadata or any text in the document.
C. FileCloud also allows you to prevent data loss by restoring deleted files and backing up data. You can also remotely wipe data and block access to compromised devices. FileCloud also provides automatic file versioning. Therefore, if different workers in your organization save new versions of a file at the same time, the app creates different versions automatically to prevent data loss.
This is just a tip of the iceberg of what you enjoy from signing up to FileCloud. We provide everything that your organization needs to make the most of your centralized data storage system, and our prices are very affordable! What more can you ask for?
