Importance of Online File Sharing and Collaboration for Firms

March 11, 2019

Every organization is built on teamwork. The ability to share files, collaborate, and communicate smoothly is crucial for all the processes in the workplace. In the past, sharing files and collaborating was often time-consuming and costly. However, with advancements in modern technology, it has never been easier to share files and collaborate. Today, all you […]

Every organization is built on teamwork. The ability to share files, collaborate, and communicate smoothly is crucial for all the processes in the workplace. In the past, sharing files and collaborating was often time-consuming and costly. However, with advancements in modern technology, it has never been easier to share files and collaborate. Today, all you need is a few clicks to get things done. No need to waste paper printing out files or wait for several hours or even days for the courier to deliver documents.  The fact is that technologies like cloud storage and virtual desktop infrastructure (VDI) have completely changed how things are done in the workplace. In this article, we'll be looking at some of the benefits of online file sharing and collaboration for enterprises.

Cut Costs

Online file storage and sharing allows companies to reduce administrative costs. With platforms like FileCloud, there is no need to invest in large hard discs, an internal server, and other related infrastructure. You do not also need to pay couriers to deliver files to clients or colleagues at a different location. The best part is that there are cloud solutions for every type of enterprise - whether it is a small startup or a major multinational. This means companies can focus their investment on other pressing needs that will increase efficiency and productivity.

FileCloud has a flexible pricing structure to suit all businesses. You can choose to opt for our cloud storage platform or our VDI solution. Whichever option you choose, you will benefit from some of the best and most affordable online cloud storage and sharing tools available today. For example, we allow you to create free accounts for your clients and external partners so you can share documents with them securely.

Seamless Collaboration

One of the main advantages of online file storage and sharing is that collaboration is smooth. You can share files instantly, access information quickly, and avoid any unnecessary delays. That's not all; you can work from anywhere and collaborate in real time with people in any part of the world. Today, physical location does not have to be an impediment in the quest to build the best team in your workplace. Workers can perform their duties from anywhere as though they are physically present at the office. This goes a long way to improve the overall efficiency of an organization.

FileCloud provides a variety of tools to promote seamless collaboration. For example, you can restrict access to specific files so they can only be viewed but not edited or printed. You can also leave comments on files to keep your colleagues abreast. You can even choose to receive notifications when a file or folder is changed and also automate some processes using the If This, Then That protocol. These are just a few of the tools for collaboration that you enjoy when you choose FileCloud. Some other FileCloud features that support collaboration include unlimited integration with Microsoft Office as well as unlimited file versioning so you can roll back to avoid losing anything.


Security has always been a headache for businesses, and it continues to be a problem in modern times. Online file sharing and can go a long way to reduce the security loopholes that exist in organizations. Since all your company's files are stored in one place, it reduces the chances that careless employees can leak sensitive files to the wrong hands. The fact is that not all online file storage and sharing platforms provide the same level of security. Many cloud storage solutions like Dropbox have been victims of cyber-attacks. This is why you must choose a trusted platform like FileCloud.

At FileCloud, we understand the importance of security, so we provide full protection for your files. This includes encrypting your files in storage and during transit, scanning files to detect ransomware, and allowing you to integrate FileCloud with any enterprise anti-virus solution. You can also restore accidentally deleted files, restrict access to some files, and remotely wipe any company data from a device that is lost.

Managing Projects

Online file sharing and collaboration makes it easier than ever to manage projects. Since all your company files are stored in one place, you can check on the progress of your team and help them along. Also, you can instantly communicate with members of the team. All this means that your company can consistently meet deadlines - even if you are working remotely.

FileCloud provides everything you need to organize your workers and ensure projects get completed on-time. You can check on who worked on each file, what changes the person made to the file, and even the type of device used and the location of the person. With FileCloud, you never have to get behind on deadlines and disappoint your clients.

No Hassle during Auditing

Managers often dread auditing because it involves having to search for documents. However, with online file storage and sharing, you do not have to worry about that since there is a trail of each document. What's more, since all your company files are stored in one place, accessing them is straightforward.

The FileCloud platform is HIPAA, FINRA, FIPS 140-2 and GDPR compliant. You can access a full audit log of each file. You can also search through your company database for files using metadata or keywords from the document.


These are just some of the benefits of online file sharing and collaboration. Ultimately, it levels the playing field for large and small enterprises and allows them to be more competitive. FileCloud is the number one solution for online file sharing and collaboration. Our award-winning platform is built with the latest technology to give you an unparalleled experience. Whether you want cloud services or a high-tech VDI platform, FileCloud is your best bet. We do not only provide you the best tools, but also 24/7 support.

Frequently Asked Questions (FAQs)

Why is online collaboration important?

Online collaboration is important because it lets people work together no matter where they are located. Since companies often have multiple offices in different places, the ability for employees to collaborate regardless of geographic location is key. Additionally, working remotely is becoming common practice. That can only happen with online collaboration.

How can companies and businesses benefit from online collaboration?

The right online collaboration tools can increase productivity and employee satisfaction. This is because online collaboration makes it easy for employees to work on documents and have discussions wherever they are. It is also an important part of remote working, which has been shown to increase employee happiness and retention rates.

How does file sharing help online collaboration?

File sharing is a big part of online document collaboration, which lets people work together in real-time, with tools like document preview, file locking, and version histories. A strong file sharing tool also helps businesses keep their files organized and secure, without long email chains or risk of data leaks.

What are the advantages of online file sharing?

Online file sharing makes collaboration smooth and secure. People can share and access files from anywhere, at any time, with their phone, computer, or tablet. Desktop and mobile apps enable easy file syncing and sharing. IT admins have robust tools to monitor and control access for maximum security.

How is sharing of file useful?

Sharing files is a necessary part of any business. The right file sharing tool can be useful because it can help businesses save time and money, prevent data loss, monitor and limit file access to increase security, and make file organization easy. These benefits impact day-to-day and long-term operations.

What is the main purpose of file sharing?

File sharing lets people use files to share information and work together. An example of file sharing to share information is the sending of sales presentations and proposals. An example of file sharing for collaboration is a team writing an article together using a shared Google document.

What are the risks of file sharing?

Security is one of the main concerns when it comes to file sharing. The leakage of sensitive information or introduction of a malware infection can incur heavy costs. The right file sharing tool has measures in place to prevent data leaks, provide cybersecurity, and preserve business functionality.

What are the types of file sharing?

There are many types of file sharing, including FTP, or file transfer protocol, removable storage media, file sharing through apps, and file sharing through email. Some types are better than others when it comes to security, whereas others will be faster or easier for a machine to complete.

Who are the best file sharing and collaboration software providers?

The best file sharing and collaboration software providers include FileCloud, Microsoft OneDrive, Dropbox, and Box. Some offer the choice between self-hosting (more security) or public hosting (easier to implement). These options vary when it comes to pricing and features, so it is wise to do comparison research before deciding.

Author : Rahul Sharma

By Team FileCloud