Secure Board Portal Solution

For Secure Content Sharing With Board Members and Executives

Get Free Trial → Payment details are not required
Client Logo
Client Logo
Client Logo
Client Logo

Your Secure Board Portal

Secure Content Sharing

Preview documents before downloading them (Word, Excel, PowerPoint, and PDF) with our built-in Document Preview, directly from your browser or app. You can also set shares to expire, restrict access to view-only, and limit downloads.

Data Leak Prevention

FileCloud offers a powerful content classification engine that handles sensitive content and device management. In case of a breach, admins can remotely wipe FileCloud data on any device, such as laptops, tablets, and phones

Remote Access

Board members and executives can access, share, and sync company files and documents from anywhere and on any device. Optimized for smart phones and tablets. Automatic unlimited versioning of documents.

Gartner Per Insights Logo 2018
Gartner Per Insights Logo 2019
Gartner Per Insights Logo 2020
Gartner Per Insights Logo 2021
Gartner Per Insights Logo 2022

FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!

92% of our customers would recommend us to a friend.

Rating Stars Image 4.5

Board members are a group of individuals elected to represent shareholders. A board’s mandate is to establish corporate policies and make decisions on major company issues.

Board portal software should provide a secure, branded portal where members can access sensitive information like financial documents and other private data.

It should have stringent security measures in place, and should also allow for secure file sharing, permissions (such as who can view/edit/upload/download) and customized branding.

FileCloud as Your Board Portal Solution

FileCloud is the board portal solution that boards need. It is a secure file sharing and storage solution with enterprise-level security and extensive customization options.

Any shared documents have an easy-to-follow audit trail, granular permissions, and the option to enable watermarks. You can also wipe/block endpoint devices at any point in case of unauthorized access.

FileCloud can be integrated with your current systems like enterprise data repositories, file servers, or cloud storage systems like AWS S3. FileCloud can also be deployed on infrastructure of your choice: on-premises, as a public cloud, or as a SaaS service.

Board members can access FileCloud’s secure portal easily from their desktop or mobile device and share sensitive documents and data with confidence, knowing their information is secure.

Board Portal

FileCloud’s board portal can also be customized with your company’s branding, including logos, images, and even a custom URL for brand continuity.

Secure Content Sharing

Share financial and accounting documents securely with board members and executives, including new-only and time-limited shares. Restrict downloads while utilizing granular- and sub-folder permissions for powerful access control.

Remote Access

Improve collaboration and productivity by allowing board members to easily access company documents from anywhere and any device — no VPN required.

Integrate with Existing File Servers

FileCloud can be integrated with existing file servers and repositories as a gateway for company data. Easily share company information with board members and executives without having to move your files through insecure cloud file sharing platforms.

Optimized for Tablets and Smartphones

Our 5-star rated mobile apps are optimized for viewing documents on smart phones and tablets. Impress your team with this flexibility and take the productivity of your board meeting to the next level.

Unlimited File Versioning

FileCloud has automatic file versioning as files are edited, making it quick and easy to restore backups when needed, with the click of a button.

File Comments & Locking

FileCloud offers file-locking support to keep your data from being modified. Board members and executives can review documents together in real-time, as well as collaboratively add comments and send notifications.

Data Leak Prevention

Secure your data with advanced data leak prevention capabilities using custom metadata and FileCloud’s smart content classification engine to identify sensitive content and automatically adjust access policies.


For maximum security, your FileCloud Board Portal can be deployed in an environment separate from the rest of your content repositories. Deploy on private, public, or hybrid clouds, or as a SaaS solution.

Get Free Trial

What Does FileCloud Offer as a Board Portal Solution?

  • Grant access to documents from personal devices such as smartphones and tablets — especially helpful for board meetings.
  • After meetings or conferences, remotely wipe or block select devices to remove any confidential content.
  • Share documents with board members before the meeting, with intricate access permissions and an audit trail.
  • Board members can review, edit shared documents collaboratively in real-time.
  • Protect confidential documents from being leaked with powerful DLP protection for endpoint devices.

FileCloud has allowed the IT department to offer a solution to our executive team and board members for accessing confidential bank data outside our network using mobile devices - Sean Rich, Vice President & Senior Network Engineer

Who is Best Suited for FileCloud Board Portal Solution?

FileCloud is the ideal Board Portal Solution for any organization that conducts board meetings periodically to share important company documents with board members and top-level executives.

We offer high-security content sharing, a highly intuitive mobile app, and our system can be integrated with your existing file servers or public cloud storage systems, such as S3 and Azure Blob.

FileCloud helps maximize board governance, as well as communication and productivity between company executives and the board members; a board portal solution like FileCloud is useful for many, but vital for:

  • Publicly listed companies that are required to have a board of directors. (Most companies are advised to hold between four to six meetings per year or more.)
  • Large financial institutions that need to have high board oversight. In recent times, boards of directors in financial institutions have been directed to improve oversight and corporate governance by government.
  • Public governing bodies and school districts.
  • Non-profit organizations.

Frequently Asked Questions (FAQs)

What does a board portal do?
A board portal does many things, but it mostly helps board members communicate and complete their duties via an online portal that has strict security measures in place. Board portals are often used to securely upload/download documents, communicate with other board members, schedule meetings, and track minutes.

What should I look for in a board portal?
Board portals are increasingly being used by board members of companies and organizations. Security is probably the most important thing to look for in a board portal, as boards are often reading and disseminating private information. Security, customization, communication tools, and calendars are all features that could be important in a board portal.

What is a board management software?
Board management software or board portal software allows members of a board to communicate and disseminate private information securely. Board portal software can include features like communication tools, security, customization options. Software like FileCloud provides important security along with customization options needed for board portal solutions.

Why use a board portal?
Boards are increasingly turning to board portal software to establish a secure, online environment where they can communicate safely. These portals usually include secure file-sharing capabilities, customization, and branding options. Board portal solutions like FileCloud offer many different features including enhanced security, customization options, and private, secure file sharing.

What are the limitations of board portal software?
There are limitations on board portal software, and certainly all board portals are not created equal. For many board portals, you need internet to access the portal, and they do usually have a subscription cost; however, the many benefits (including secure communication) often override these limitations.


13785 Research Blvd, Suite 125
Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584


FileCloud Technologies Limited
Hamilton House 2,
Limerick, Ireland

Copyright © FileCloud. All Rights Reserved.