Worldwide
FileCloud
13785 Research Blvd, Suite 125Austin TX 78750, USA
Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584
Europe
FileCloud Technologies Limited
Hamilton House 2,Limerick, Ireland
EMEA
FileCloud Online vs. Box: Which Content Collaboration Platform is Right for You?
Comparing FileCloud Online and Box: the Customization, Zero Trust File Sharing, and Device Management that Enterprises Need
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Why You Should Choose FileCloud Online Over Box
Unlimited External Users
Enterprises can’t afford to pay extra for each person who needs to access their systems. That’s why FileCloud provides unlimited external guest accounts—at no extra cost. Your clients, suppliers, and partners will be able to collaborate on files without you paying for each one.
Zero Trust File Sharing
Another unique feature to FileCloud is our Zero Trust File Sharing. This is a system of “least privilege” where only those who need certain types of data have access to it. To gain access to this data, permission must be enabled, which helps ensure that data is not accidentally or maliciously accessed.
Custom Branding Options
Enterprises must be able to maintain their branding across all tools and systems they use. That’s why FileCloud provides custom web branding options like logos, colors, and background images to ensure that anyone accessing the system knows they’re still working with the brand they know and trust.
FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!
92% of our customers would recommend us to a friend.
4.5
A Seamless CCP that Provides the Options Enterprises Need
Most enterprises use a cloud CCP (Content Collaboration Platform) for the ease-of-use and seamless collaboration that they require as a large company with thousands or hundreds of thousands of users.
Many have probably looked into Box as an option. Box is a trusted brand that provides some of the features that enterprises need… but unfortunately, they don’t provide certain tools and features that we at FileCloud believe are a requirement for a truly seamless CCP.
These include:
Unlimited External Users
FileCloud helps cut down on costs by providing unlimited, external accounts. Enterprises are able to share documents and data with clients, vendors, and suppliers without paying for each individual account. Unfortunately, Box does not provide this option, which could greatly increase operating costs.
Device Management
In today’s remote and often global society, users log onto CCPs with many different devices from laptops and desktops to mobile phones and tablets. That’s why it’s vital for admins to be able to view all connected devices. Box does not have this option. With FileCloud, admins can view all connected devices, with options to wipe data or block devices in the case of lost or stolen devices.
Customized Branding
Branding is a vital aspect of any company but especially for enterprises. Often, clients work with a company because they trust that company’s brand. This is why it’s vital that enterprises are able to add branding elements like their logo, colors, and background images onto each tool they use, including their CCP. FileCloud provides this option, but Box does not.
Single-Tenant Hosting
Having the option to specify the region where your data is hosted can be vital for security and regulatory compliance. FileCloud provides this option, which provides a dedicated, fully isolated data layer protection, while Box does not.
Compliance Support
FileCloud’s Compliance Center has separate tabs for ITAR, GDPR, and HIPAA, but that’s just the start of the compliance assistance that FileCloud provides. We also have in-depth published resources which provide guidance on configuring your FileCloud environment to support compliance with CMMC, NIST 800-171, FINRA, CJIS, and GxP+ requirements. Box does not provide these same compliance options, which could lead to missed requirements or non-compliant data practices.
Desktop Clients – MSI Installer and Mass Deployment Support
Distribute FileCloud desktop client software to endpoint devices and ease configuration burdens. Rolling out new infrastructure can be a difficult process, for IT admins and users alike. FileCloud alleviates this pain point by providing deployment support for installations and updates. Additional support can also be leveraged with FileCloud Professional Services. This service includes live support for design, architecture, deployment assistance, admin and user training, and onboarding.
SMS Gateway Integration
Enable in-platform delivery and receipt of SMS text messages (mainly for authentication/access authorization requests).
While Box certainly has some solid CCP features, FileCloud has what Box provides and more, making FileCloud the CCP solution that enterprises need. For more details, check out our comparison table below!
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Clear All
FileCloud Enterprise Online |
Egnyte |
Dropbox |
Box |
ShareFile |
SharePoint Online (E3 plan) |
Google Drive/ Workspace (Business Standard) |
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| Overview ⌃ |
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| On-Premises/Cloud/Hybrid | Cloud | Cloud | Cloud | Cloud | Cloud | Cloud | Cloud | ||
| Pricing ⌃ |
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| Pricing (1,000 Users/Year) | $150,000 | $240,000 | $300,000 | $420,000 | $290,752 | $276,000 | $144,000 | ||
| Pre-paid Contracts (Up to 4 years) |  |
N/A | N/A | N/A | N/A | N/A | |
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| Storage | 1TB + 100GB per User |  |
Enterprise | Unlimited | Unlimited | Enterprise | Limited | ||
| Unlimited Licensed External Users | |
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Single-tenant vs multi-tenant.
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Region-Specified, Dedicated Single-Tenant Hosting – Fully Isolated Data-Layer Protection | |
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| Support for Network Shares with NTFS Integration for VPN-less secure access | N/A | |
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| Enable compliance with ITAR, CJIS, EAR, DoD Cloud Computing SRGs, FIPS 140-2, IRS-1075 + Other Regulations | GovCloud | |
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| Optimized Multi-Site Architecture (high-performance, scalable and redundant data access in distributed data center environments) | N/A | |
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| Secure File Sharing & Remote Access ⌃ |
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Easily access files by logging in through the web browser or using the mobile app.
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Access Files from Web Browser & Mobile Devices (iOS, Android) | |
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Sync your files using a desktop client, available across Windows, Mac, and Linux operating systems.
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Desktop Sync on Windows, Mac, Linux | |
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Set up a virtual drive to gain access to files without taking up space on your hard drive.
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Map Virtual Drive on a PC/Mac for Remote Files | |
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Restrict shares to view-only, limit uploads or downloads, enable further sharing, disable deletion, and manage shares even after sending.
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Hyper-Secure File Sharing (view, download, upload, share, sync, delete & manage) | |
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Gain greater control over shares by setting as public (with or without password protection) or private (must have a FileCloud account). You can also set expiration dates on share links.
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Public, Private, Time-Limited Shares | |
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Control access to data by applying granular permissions to folders, sub-folders, and files based on user, group, or global policies.
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Granular & Sub-Folder Sharing Permissions | |
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Control which files and folders sync with Selective Sync to improve performance and efficiency and view share analytics.
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Selective Folders Sync & Share Analytics | |
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Upload large files without worrying about size limits or types. Specialized files across industries are supported.
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Upload/Share Large Files, No Size Limit | |
100 GB | Online files - 2 TB | Enterprise | 10 GB to 100 GB | 250 GB | 750 GB | |
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Preview file types within FileCloud without needing to download the file.
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Built-in File Preview (Office, DICOM, AutoCad, Email, etc.) | |
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Accessibility is supported through VPAT compliance via shortcut key commands, high-contrast visual modes, and themes.
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Keyboard Accessibility (VPAT) | |
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Directly connect to gateway storage modes (network shares, cloud connectors) for real-time syncing and better collaboration with remote teams, clients, and partners.
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Real-time Sync of Network Shares | |
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Create, preview, edit, and share Zip files/folders. Apply password-protection to achieve Zero Trust while sharing data.
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Zero Trust File Sharing℠ | |
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| Secure Content Collaboration & Productivity ⌃ |
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Create a shared "workspace" for files and folders, so teams with access can freely collaborate according to set permissions.
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Team Folders – Workspace for Projects or Teams | |
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Support streamlined collaboration with detailed share links and file-related actions.
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File Sharing, Requests, Commenting, Tagging & Notifications | |
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Open and edit files saved in FileCloud with Microsoft Office and Google Docs for real-time collaboration and co-authoring.
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Co-Author Microsoft Office & Google Docs | |
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Ensure only one person can make changes to a file; Admins can manage locked files directly so no files are permanently checked out/locked.
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File Locking and Lock Management (via MS Office) | |
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Protect your files against data loss. FileCloud stores an unlimited number of file versions without using up your storage space.
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Unlimited File Versioning | |
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Enterprise Plus | |
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| Security, Data Protection & Residency ⌃ |
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Fine-tuned admin capabilities ensure you maintain control over your users, groups, accounts, and data.
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Enterprise Console, RBAC, Group/User Policy Management & Account Transfer | |
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View list of connected devices, and leverage that view to remotely wipe data or block users in case of suspicious activity or device loss.
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Device Management (Remote Wipe, Block, Inventory) | |
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Track user and file activity and create/export reports to comply with regulations, strengthen security, and gain business insights.
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Audit Trail & Reporting – User/File Activities | |
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Apply advanced encryption methodologies to protect data in storage (at rest) and when sharing (in transit).
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Encryption (Data at Rest/in Transit) | |
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Prevent data loss and protect business operations by automatically backing up and restoring files across devices.
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Endpoint Backup | |
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Streamline multiple user credentials into one for easier access across systems.
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Single Sign-On/SAML Support | Advanced | |
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Host your data in the region of your choice for better uptime/preformance and to comply with regulatory requirements. Data Residency
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Keep Your Data in a Region Where You Want It | |
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A heuristic file content scanning engine blocks ransomware to prevent data loss and protect business operation.
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Ransomware Protection | |
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Automatic virus and malware scanning secures uploaded files and helps protect business finances, operations, and reputation.
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Anti-Virus/Malware Protection | Advanced | |
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Bring and manage your own encryption key to ensure you are the only one you can decrypt and read your data.
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Bring Your Own Encryption Key | Advanced | |
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Use multiple layers of authentication (user/password combination + email/OTP/SMS) to secure login access and protect data.
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Two-Factor Authentication for External Users | Advanced | |
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Enterprise | |
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Consolidate and monitor alerts and audits across different platforms/apps/services in a centralized dashboard to ease security management.
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Security Information and Event Management (SIEM) Integration | Advanced | |
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Enterprise | |
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Optical Character Recognition (OCR) enables pattern searching through all files and folders to identify and secure PII for better data governance.
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Personal Identifiable Information (PII) Pattern Search | Advanced | |
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Enterprise | |
| Data Leak Prevention ⌃ |
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Control and secure your data with rule-based alerts, notifications, and actions triggered by file or user activity.
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Rule-based Management of Users, IP Address, Metadata, Sharing, File Information & More | |
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Incident reports/alerts provide advance warning of unauthorized access/activity, compliance documentation, and system information.
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Alert and Security Incident Reporting | |
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Streamline, automate, and classify uploaded content with metadata tags to strengthen data security.
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Smart Classification (in conjunction with DLP) | Advanced | |
Enterprise | |
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| Data Compliance ⌃ |
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Enable the FIPS 140-2 encryption standard published by the National Institute of Standards and Technology (NIST) for government-level security.
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FIPS 140-2 Compliant Encryption Module | Advanced | |
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Organize compliance solutions/tools in response to ITAR requirements in one centralized dashboard.
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ITAR Compliance Center | GovCloud | |
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Centralized dashboards connect security, admin, and content governance tools with regulatory requirements
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Integrated Compliance Dashboards & Reports: HIPAA, GDPR, and others | Advanced | |
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Published resources provide guidance on configuring the environment to comply with CMMC, NIST 800-171, FINRA, CJIS,GxP+ requirements.
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Compliance Support for CMMC, NIST 800-171 , GxP+ | GovCloud | |
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| Data Classification ⌃ |
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Apply default metadata labels or build custom ones to suit your unique industry needs and automate content classification.
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Pre-built & Custom Content Classification labeling for Industry Verticals | Advanced | |
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Classify sensitive/PII data with metadata, which can then be leveraged for Smart DLP, retention, or other governance needs.
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Sensitive and PII Content Classification | Advanced | |
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Automate scanning of content across different file types to label data and apply appropriate management policies.
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OCR Scanning, Indexing, Labeling/Classification via Built-in & Custom Patterns | Advanced | |
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Enterprise | |
| Digital Rights Management ⌃ |
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Protect confidential files from unsolicited viewing with restricted viewing mode/container.
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Secure Document Viewer/Container | Advanced | |
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Enterprise | |
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Utilize the Screenshot and Print Protection feature to prevent recipients from taking screenshots or printing sensitive data
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Screenshot/Print Protection | Advanced | |
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Enterprise | |
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Enforce data governance policies even after distribution; revoke file access or change permissions anytime.
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Restrict & Revoke Access to Files After Distribution | Advanced | |
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| Data Governance & Content Lifecycle Management ⌃ |
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Manage metadata sets to meet industry terminology, set metadata extraction policies, and automate metadata tagging.
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Metadata Management – Default/Custom Metadata sets, Extraction & Tagging | |
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Admins maintain control over default, custom, and built-in metadata sets.
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Controlled Access to Metadata | |
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Search using simple keywords and complex Regular Expression (Regex), by file name or file content, inside files.
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Content Search (Full-Text) | Advanced | |
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Search for text in images and PDF files using Optical Character Recognition (OCR).
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Content Search (OCR) | Advanced | |
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Enterprise | |
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Automate classification of uploaded content with metadata tags to streamline content management, strengthen governance, and improve productivity.
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Smart Content Classification | Advanced | |
Enterprise | |
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Set retention policies that automatically retain or archive files once certain critera are met to ease the burden of content management.
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File Retention & Archival Policies | Advanced | |
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Automate the retention, archival, and/or deletion of content to comply with industry/government record-keeping requirements.
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Content Lifecycle Management – Admin, Legal Hold, Retention, & Archival | Advanced | |
Enterprise | |
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| Content Workflows ⌃ |
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Build custom workflows to manage content without relying on IT help or coding expertise.
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No-Code Workflow Builder | |
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Manage all workflows from one centralized dashboard, share effective workflows with teams, and optimize business processes.
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Workflow Manager (Update/Edit/Share Workflows) | |
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Built-in user actions and notifications help guide content through a workflow, increasing efficiency and reducing context switching.
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User Actions and Notifications | |
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Approval workflows are designed to facilitate the approval process and can be automated to improve efficiency.
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Approval Workflows & Workflow Automation | Limited | |
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| Customization & Branding ⌃ |
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Change the language of the platform to reflect the local language used by your teams to improve accessibility/ease-of-use.
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Local Language Support – German, Dutch, French, Spanish, Italian, Arabic & Chinese | |
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Use a mail server connected with your domain/URL to extend your digital brand and build rapport with clients, customers, and partners.
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Custom Mail Server | |
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Run your content collaboration platform under your business domain/URL to increase brand recognition.
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Custom Domain | Advanced | |
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Reinforce your brand by applying your custom logo, colors, and background images to dashboards and login portals.
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Custom Web Branding – Use Your Own Logo, Color & Background Images | |
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Customize communications (Terms of Service/Policies) to reinforce connections with global clients and employees
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Custom Communication, ToS, & Policies | |
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Distribute FileCloud desktop client software to endpoint devices and ease configuration burdens.
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Desktop Clients – MSI Installer and Mass Deployment Support | |
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| Key Integrations – MS Office, Salesforce and 3rd Party Integrations ⌃ |
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Automatically upload large file attachments to FileCloud and share links through Outlook.
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Microsoft Outlook Add-on | |
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Open, edit, and save files stored in FileCloud using Microsoft (Excel, Word, PowerPoint) and Google apps (Docs, Sheets, Slides).
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Microsoft 365 & Google Docs Integration | |
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Open, edit, and save files stored in FileCloud using OnlyOffice or Collabora via Open Document Format (odt, odp, ods, odg) or Office Open XML formats (docx, pptx, xlsx).
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OnlyOffice/Collabora Integration | |
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Integrate WebDAV protocols, so users can create, change, and move documents on the server.
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WebDAV Integration | |
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Leverage FileCloud's developer-friendly APIs to integrate with third-party or custom applications.
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Developer APIs | |
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Enable in-platform delivery and receipt of SMS text messages (mainly for authentication/access authorization requests).
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SMS Gateway Integration | |
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LIntegrate with Microsoft Active Directory (AD) or LDAP to synchronize user accounts and groups across platforms.
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Active Directory & LDAP Support | Advanced | |
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Enterprise | |
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Use your favorite tools and apps with integration support.
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Third Party Apps Integration | |
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Integrate your McAfee CASB (Cloud Access Security Broker) services to cover policy enforcement and application across connected devices.
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CASB Support – McAfee | Advanced | |
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Integrate your Security Information and Event Management (SIEM) tools to monitor alerts and audit events in one place to ease security management.
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Security Information and Event Management (SIEM) Integration | Advanced | |
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Enterprise | |
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Use FileCloud to securely store and share content (sensitive files: quotes, competitor information, and sales collateral) derived from Salesforce.
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Salesforce Integration (On-prem/Hybrid Storage Available within Salesforce) | Advanced | |
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Create a smooth bridge between file storage and secure sharing in Microsoft Teams via FileCloud share links.
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Microsoft Teams Integration | Advanced | |
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| Hybrid Cloud, Site Replication & Data Redundancy ⌃ |
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Connect your private and public clouds to create a hybrid solution and improve redundancy, access, and collaboration.
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Server Sync – Sync/Backup Local File Server to Cloud | Advanced | |
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Create a main FileCloud site that is replicated across secondary sites to support disaster recovery, latency reduction, and ease of access.
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ServerLink – Multi-Site Replication (Branch Office, Cloud to Local) | |
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| On-Premises & Cloud Storage Support ⌃ |
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Integrate your network storage solutions like CIFS, SAMBA, and NFS to reduce migration costs and carry over network share permissions.
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Network Share Integration (CIFS, SAMBA & NFS) | |
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Enterprise | |
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Use cloud connectors to integrate securely with on-prem or private cloud infrastructure.
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Storage Connectors (Google Cloud, Azure, S3, EMC ECS, AWS, Wasabi, Alibaba, Digital Ocean+) | |
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Enterprise | |
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Make the home directory automatically available to users when they login via network share.
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Smart Mount – Simplify Access to Network Shares | |
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Enterprise | |
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Integrate your network shares and NTFS permissions to streamline migration and ensure continuity of access across your user base.
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Network Share Integration with NTFS Permissions | |
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| Deployment & Flexible Infrastruture ⌃ |
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Maintain complete control over your data by hosting a private cloud on your IT infrastructure and behind your firewalls.
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Full On-Premises | N/A | |
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Manually host your own data on Windows or Linux servers, or using Docker for OS virtualization, to maintain control over your data.
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Self-Hosted on Windows (Natively), Linux, & Docker | N/A | |
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Self-host your data with cloud storage provided by IaaS (Infrastructure-as-a-Service) providers.
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Self-Hosted on AWS, Azure, Alibaba, GovCloud & IaaS Providers | N/A | |
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Integrate with your existing storage solution, including a Network File System (NFS), Common Internet File System (CIFS), or object storage service.
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Bring Your Own Storage (NFS,CIFS & Object Storage) | N/A | |
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Enterprise | |
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Host your data on a secured network that is completely isolated from other networks for maximum security.
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DoD NIPR, SIPR , Air-gapped & Dark-site Network | N/A | |
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Use pre-built FileCloud images to streamline deployment with your preferred IaaS provider.
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Pre-Built Images in Cloud Marketplaces – AWS, Azure, Alibaba & Digital Ocean | N/A | |
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Improve uptime, reduce latency, and support disaster recovery with HA architecture in FileCloud.
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High Availability Architecture | N/A | |
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Enterprise | |
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Use the same FileCloud instance to run multiple sites: no latency, reduced file storage costs, and the ability to customize each site.
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Multi-Tenant Setup | N/A | |
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Enterprise | |
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Allow FileCloud to host your site on a dedicated/isolated instance for private, secure cloud storage.
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Dedicated, Single-Tenant Hosting – Managed by FileCloud | |
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Allow FileCloud to host your site in an isolated data center region within AWS to meet stringent government compliance requirements.
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AWS GovCloud Hosted – Managed by FileCloud | N/A | |
Enterprise | |
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For a comprehensive comparison of FileCloud vs. other vendors, check out our Competitive Comparison Table.
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Hyper-Security
256-bit AES encryption and SSL/TSL protocols help ensure your data is secure whether in transit or at rest. 2FA, SSO and automatic scanning of uploaded files also ensures your data is secure from the moment it enters FileCloud’s system.
Workflow Automation
Workflow Automation allows users to automate tedious but important tasks like sign-offs, document review, budget approvals, and more. A no-code, drag-and-drop design makes it easy for anyone to use with a dashboard that allows oversight and easy audit of running workflows.
Resumable Uploads
FileCloud’s unique Resumable Uploads means that users no long have to worry about losing data if connection is lost during an upload. Instead, the upload is paused and is then able to be resumed once connection has been established again.
Zero Trust File Sharing
Zero Trust File SharingSM goes beyond DLP or permissions setting. It’s a system of “least privilege” which helps ensure your sensitive data doesn’t fall into the wrong hands whether accidentally or maliciously.
FileCloud's Compliance Center
While FileCloud offers many resources for compliance such as white papers and blogs, we also offer The Compliance Center. With separate tabs for ITAR, GDPR, and HIPAA, admins and compliance officers can use this tool to easily connect FileCloud’s security options to compliance requirements.
A Wealth of Resources
Researching complicated security and compliance topics like FedRAMP or CMMC can take enormous amounts of time. That’s why we at FileCloud have done it for you. We’ve created in-depth white papers on topics like CMMC 2.0, FedRAMP, deploying FileCloud in Air-Gapped networks and more!
Resumable Uploads
Ever been in the middle of uploading a large file and then lose connectivity? It happens all the time to those working in enterprises. On top of being frustrating, it can be a loss of time as users have to begin the upload process all over again.
With FileCloud’s Resumable Uploads, now users won’t have to cope with frustration or time lost. Instead, uploads are paused when connection is lost, and when regained, uploads are able to proceed without users having to upload large files again.
This feature is unique to FileCloud and is just one way we work to make your content collaboration seamless.
Zero Trust File Sharing
Another unique feature to FileCloud is our Zero Trust File SharingSM. This file sharing feature uses a system of “least privilege” so only those who need certain types of data have access to it.
FileCloud users can use Zip files with password protection as an encrypted storage container for sensitive or confidential data. The Zip file can then be shared much like any other file or folder in FileCloud, with granular permissions and expiration date options.
To gain access to this data, permission must be enabled (either by creating a public share or by granting user access permissions for a private share). The recipient must also have the Zero Trust password to gain access to the Zip file.
This Zero Trust File SharingSM feature helps ensure that data is not accidentally or maliciously accessed, going beyond share permissions or even DLP rules. Enterprises can collaborate with employees, clients, and external vendors without worrying about data falling into the wrong hands.
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Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584
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